North West Mull Community Woodland Company is a community-based charity with two part-time office-based staff working remotely, two part-time maintenance operatives, and a volunteer board, working across north west Mull and the Isle of Ulva to support woodland, housing, heritage, infrastructure and environmental projects.
We are a small but committed team working collaboratively to support our local community.
The vacancy
We are seeking an experienced, self-motivated and well-organised Administrator to join our team. This varied role will support the charity’s day-to-day work, including light book-keeping, minute taking and administrative support for projects, and will play a key part in keeping things running smoothly behind the scenes. No two days are the same, and the role contributes directly to the smooth running of daily operations.
Experience of working within the charity or community sector would be beneficial, though not essential, as appropriate training will be provided.
Contract details
- Contract type: twelve-month fixed-term contract (with potential to extend)
- Hours: 12 hours per week
- Salary: £14 per hour
- Location: home-based
- Applicants must live on the Isle of Mull or Ulva to attend monthly, and occasional ad-hoc, in-person meetings.
Purpose of the role
The Administrator will provide essential administrative support to the charity, helping to keep day-to-day operations running smoothly and supporting staff and volunteers to deliver projects effectively.
Key responsibilities
- Provide general administrative support to staff and volunteers, including managing emails, enquiries and basic admin tasks
- Carry out light book-keeping duties, including raising invoices, processing payments and maintaining simple financial records (with support from existing systems)
- Take accurate minutes during monthly meetings
- Support ongoing projects with administrative tasks, such as tracking actions and maintaining files
- Maintain organised records and documentation
- Communicate professionally via email and other channels
- Ensure confidentiality and accuracy in all work
Systems and tools
The Administrator will use a range of everyday systems as part of the role, including Outlook (email and calendar management), OneDrive (document storage and shared filing), Zoom (online meetings) and Microsoft Word and Excel (minute taking and reporting).
Experience of using Xero (accounting), Squarespace (website management) and Enthuse (donation platform) would be an advantage, though training will be provided where needed.
Person Specification
Essential
- Previous experience in an administrative role
- Strong organisational and time-management skills
- Ability to work independently and manage workload effectively
- Good written and verbal communication skills
- High level of attention to detail and accuracy
- Reliable, self-motivated, and well organised
Desirable
- Experience of book-keeping or financial administration
- Experience working with charities, community groups, or volunteers
- Confidence in minute taking