Clone of CAI-NC COMMUNITY ASSOCIATION SEAL OF DISTINCTION APPLICATION

CAI-NC's SEAL OF DISTINCTION program recognizes Community Associations who quietly just do the right things.

We strongly suggest you review the all submission requirements and have all the required information and documents at hand before beginning the application.

You can save your responses and finish later, however, THE APPLICATION CANNOT BE EDITED AFTER SUBMISSION.

DEADLINE: Friday, March 27, 2026.

SEAL OF DISTINCTION: Application for Association of Excellence

Thank you for helping CAI-NC recognize excellence! Your responses will remain confidential. APPLICATION DEADLINE: March 27, 2026.
Community Association/Entity Full Name:*
Address (or cross streets)
NC County*
City:*
Name of person completing form*

First NameLast Name
Your Role re: this Community Association *
Your E-mail*
Community Type*
What is the recording date of the Association’s original Declaration?”*
Association's Developer status *
Association is managed by *
If Management Company: Company name?
Lead Manager's name*
Email*
How long has this individual been managing the association? *
Name of the management company executive or senior Board member to whom the manager reports (so we can sing praises directly to that individual): *
Are there additional managers on this Association's team? If so, please provide names and emails.
Please provide community or entity logo if there is one (jpg, jpeg, png, gif)

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Please provide image of community entrance signage (jpg, jpeg, png, gif). Note- consider this choice and image quality carefully as it will be used to promote your association if you earn the Seal of Distinction. *

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Additional Community Image #1 (jpg, jpeg, png, gif)*

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Caption for additional image #1
Additional Image #2 (jpg, jpeg, png, gif)*

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Caption for additional image #2 question
Additional Image #3 (jpg, jpeg, png, gif)*

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Caption for additional image #3

FINANCIAL
Please upload the 2026 adopted or ratified Operating Budget *

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Does the Association hold an annual budget ratification meeting?*

yesno
If required by Association legal documents or state statute, are you performing an annual budget ratification for the upcoming year’s budget? If not required, are you presenting the upcoming budget and assessment rate to members?*

yesno
Comments?
Please upload a copy of your budget ratification meeting notice OR notice of budget and 2026 assessment *

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Please upload the year-end 2025 Income Statement (as a stand-alone document, not as shown on a budget)*

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Please upload the year-end 2025 Balance Sheet (as a stand-alone document) *

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Please upload the year-end 2025 Aging Report (as a stand-alone document)*

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A financial audit or review was conducted for fiscal 2023 or 2024 by a third party CPA or qualified preparer.*

yesno
Please upload the association's 2023 or 2024 audit or review document, on the third-party preparer's letterhead. *

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If the management letter identifies any issues please explain steps taken to mediate.
Has the Association had a non-weather-related special assessment or taken out a loan in the past three years? (If yes, list the amount of the assessment and reason(s). *
Comments about any answer above?

RESERVES
A Reserve Study has been conducted within the last 5 years by an independent Reserve Specialist or Engineer.*

yesno
Please upload the most recent Reserve Study report. *

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What funding calculation methodology option did the Board of Directors approve? *
What was the recommended funding for 2025, as noted in the approved funding method in the reserve study report?*
What was the actual amount of reserve funding in 2025?*
What is the percentage of 2025 funding versus the funding recommendation? (hint: divide the actual funding amount by the recommended funding amount) *
What was the recommended funding for 2026, as noted in the approved funding method in the reserve study report? *
What was theactual amount of reserve funding in your approved/ratified 2026 budget? *
What is the percentage of 2026 budgeted funding versus the funding recommendation? (hint: divide the budgeted funding amount by the recommended funding amount) *
Comments?

RULES

Enforcement, Architectural Control
If yes, please check box*

The association has written architectural control guidelines.Alleged violators are given the opportunity for a hearing prior to fines being assessed.
The association informs owners of new rules and rule revisions by at least two of the following methods (check all that apply):*

Email or first-class mailNewsletterWebsiteAuto phone/text message systemOther
Comments about any answer above?

INSURANCE

NOTE- policies to cover employee dishonesty, crime or wrongful acts are not the same as Directors & Officers.
Does the Association’s general liability insurance coverage meet or exceed the minimum requirements outlined in the Association’s governing documents and/or state statute?”*

yesno
Comments?
Does the Association’s Directors & Officers insurance coverage meet or exceed the minimum requirements outlined in the Association’s governing documents and/or state statute?*

yesno
Comments?
Please upload your current Certificate of Insurance for the General Liability policy (not the policy itself). *

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Please upload your current Certificate of Insurance for the Association's D&O (not the policy document). Please note that policies to cover employee dishonesty, crime or wrongful acts are not the same as D&O. *

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Are other specific insurance policies required by your governing documents?*
Ex- Crime, FIdelity bond
Please upload the COI for the first policy cited above if applicable.

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Please upload the COI for the second policy cited above if applicable.

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Are contractors required to present a current copy of their certificate of insurance prior to commencement of work on Association property?*

yesno
Verification*
Board President Name
I attest that this Board president is aware of this application and the information it includes.*

yesno
MonthDayYear
Date
Who should be contacted with any questions regarding this application? *
Email*
Comments about any answer above?
MonthDayYear
Date
Should be Empty:

	Single Family Housing	Townhouse # of Units	Condo: 2-4 Stories # of Units	Condo: 5+ Stories # of Units	Total
Existing
Maximum
Total

SEAL OF DISTINCTION: Application for Association of Excellence

GENERAL

FINANCIAL

RESERVES

RULES

INSURANCE