The Grove - Event Application | Assiniboine Park Conservancy

Thank you for thinking of Assiniboine Park for your Event

Please note the following when booking events in Assiniboine Park:

Annual events will be given the first right of refusal for the requested date for each season.
Ticketed events are not accepted.
Payment is due 15 days after you received the invoice and contract for your event, and required permits and/or event plans
Your booking is not considered confirmed, until we receive payment, signed contract, and required permits and/or event plans.
For events with over 200+ guests: a Certificate of Insurance shall name ASSINIBOINE PARK CONSERVANCY INC and THE CITY OF WINNIPEG as an ADDITIONAL NAMED INSURED with respect to the event held in the Park. A minimum limit of two million ($2,000,000) is required unless revised amount is agreed upon by Assiniboine Park Conservancy. Proof of insurance must be submitted at least 2 weeks prior to the event date.
The operation of irregular vehicles (Golf Carts, Gators, ATVs, etc) on roadways within the Park, whether closed to traffic or not is illegal unless authorized by the Province of Manitoba.
APPROVED on site vehicles (Trucks, Trailers, Food Trucks, etc.) MUST provide plywood for under their tires to avoid damage to the grounds and will be marshaled by an APC Staff or Event Staff, if agreed by APC.
For events requiring tents, structures, or staked assets, Assiniboine Park will arrange Public and Private Line Locates to identify underground electrical and natural gas lines before any tents are allowed to be staked on Assiniboine Park greenspaces at the cost of the client.
There may be more than one event taking place on the same day within the Park (may impact parking, traffic, noise etc.).
All Roadway Closure Requests must be submitted in writing one month prior to the event, however this will not guarantee the roadways will be closed. City permission will be required and requested through APC.
ALL RUNS/WALKS must start by 8:00 AM, unless a revised time has been agreed upon by Assiniboine Park Conservancy.
Routes for RUNS/WALKS must be agreed upon by the Assiniboine Park Conservancy.
ALL EVENTS must follow the Public Health Guidelines and Restrictions at the time of the event.
ALL CLIENTS and attending guests, vendors, and contractors must comply with Assiniboine Park Conservancy's General Terms & Conditions

Organization / Business / Individual

Main Contact Name

First NameLast Name

Invoicing Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number

Area CodePhone Number

Alternate Phone Number

Area CodePhone Number

E-mail

Name of Event

Date

MonthDayYear

Agenda:

Number of Participants

Min capacity is 100 and max capacity for an event at The Grove is 450 people

Please select time for The Grove use (The Grove is booked or used in 4 hour time slots)

Other

Type of Event

** Times includes set up and tear down**

Full Description of Activities

The Assiniboine Park Conservancy is committed to ensuring the environments and experiences within our space make all feel welcome, safe, and respected. Please ensure/confirm that you and any staff or volunteers participating in this event/program have reviewed our Safe Spaces Statement in advance.

Are you setting up any tents?

If YES, please describe how many and what size.

Tents or structures at/over 900 sq ft require permit with the City of Winnipeg and are the responsibility of the client to pay for, and provide permit 72 hours to APC prior to the event.

City of Winnipeg Guideline for Tents, Structures, Large Stages, etc:
https://legacy.winnipeg.ca/ppd/Documents/Brochures/Special-Events.pdf
Staked tents require line located by Manitoba Hydro to identify underground electrical and natural gas lines before any tents are allowed to be set up.
Additional utility scans may be required at cost to client based on location.

Will you be having entertainment or activites?

If YES, please describe

Are you bringing in a sound system?

Clients responsible for getting a Noise Permit from the City of Winnipeg and provide permit 72 hours to APC prior to event. All music events must start after 9am and end by 11pm.

Do you require picnic tables? ** Additional Fees apply. **

If YES, how many?

Do you require Recycle and Garbage Bins? ** Additional Fees apply. **

If YES, how many?

Are you bringing in Porta Potties?

If YES, how many and what company is providing them and when are they bring dropped off and picked up?

Are you providing free food to participants?

If YES, please describe **Vendor Fees may apply**

Will any vehicles be on the green space at any time?

If YES, please describe

Will you be hiring overnight security?

If YES, what company. Please provide contact information.

Will you have first aid services onsite?

Assiniboine Park Conservancy is not responsible for any damages or theft of belongings to site.

Would you be interested in having your event on the Assiniboine Park Conservancy calendar of events? (By clicking YES, does not guarantee your event will be elidable for calendar display)

Your Event Checklist for Success!

The Grove - Event Application

Rental Rates

Applicant Information

The Grove - Event Information

Event Logistics

Clients responsible for getting a Noise Permit from the City of Winnipeg and provide permit 72 hours to APC prior to event. All music events must start after 9am and end by 11pm.