2026 GR FOOD BOOTH APPLICATION

Thank you for applying to be a vendor at the Gilroy Rodeo. Submitting this application in no way guarantees a vendor permit for our event. You will be contacted once you've been approved. Only one booth per application. Any questions may be directed to vendors@gilroyrodeo.com.

Agreement

FOOD VENDOR APPLICATION

Application Deadline - 5:00 PM PDT, Friday, May 15, 2026

All fees will be collected upon acceptance of your application. Read the terms & conditions carefully and sign the acceptance of waiver. Applications won't be approved unless all necessary requirements and documentation is submitted.

FOOD VENDOR PROPOSED MENU & CALCUATION OF FEES

(MUST return with application. Remember to keep a copy)

BUSINESS NAME

List all food items in order of preference to be sold or provide a separate menu. (Please list items in order of preference. All items must be listed We will notify you of your approved menu by July 1, 2026. Only items approved by the Rodeo can be sold. To avoid duplication, not all menu items listed below may be approved. No waters, sodas, bottled/canned beverages allowed to be sold. Vendors agree to serve only those items that have been approved.

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THE FOLLOWING MUST BE SUBMITTED AT TIME OF APPLICATION:

Failure to submit required information will delay this process.

At least 2 pictures and 1 diagram of your booth display (layout will determine best location for your space)

Accepted applications will be sent this Temporary Food Facility permit application to be completed online. Please download this and be prepared to fill it out when asked.

ADVANCE PREPARATION activities at approved kitchen. If you do not have a permitted facility, you must obtain permission to use a kitchen or commissary facility which has been approved in advance by the local dept. of environmental health or obtain prepared foods from an approved source. Pre-event food preparation inspections may be required.

If Advance preparation is required, please enter the name for the Authorized Kitchen Representative that will be authorizing use of the kitchen.

First NameLast Name

If Advance preparation is required, please enter the email for the Authorized Kitchen Representative that will be authorizing use of the kitchen.

Company/Organization Name

Contact Name

First NameLast Name

Address/City/ST/Zip

Mailing Address/City/ST/Zip

This is where we will mail your deposits!

Phone

Format: (000) 000-0000.

Cell

Email Address

example@example.com

California Sellers Permit #

Contact the California Department of Tax and Fee Administration in San Jose for information, application and permit. Your # is required for approval. Public education institutions are exempt.

VERY IMPORTANT: Please fill out the following questions carefully. If you do not disclose something you require, we might not be able to accommodate your request at a later date.

FOOD BOOTH

All food vendors must supply their own canopy. Any vendor cooking with an open flame must have a flame-retardant canopy. If your set-up does not fit into a serving/booth space you must supply details of your size and needs to be considered as a participant. Additional fees will be applied to oversized spaces.

SPACE REQUIREMENTS (please provide a picture or drawing of your set-up and/or layout)

What kind of booth do you have Canopy/Trailer/Truck)

Are you a Santa Clara County Mobile Food Facility (MFF) Permit Holder?

MFF Truck Name

MFF Truck License Plate Number

MFF Truck License Expiration Date

How large is your serving space (12x12, 12x24, truck/trailer length including tongue/cart, etc.

Special Requests

COOKING (we will determine how much cooking space you need based on your answer below) What type of Cooking are you doing on-site (e.g.: BBQ, Deep Frying, Griddle, none, Etc

CALCULATION OF FEES

Enter 1 for For-Profit Serving Spaces being requested ($500 per space)

If none, enter 0.

Enter 1 for Non-Profit Serving Spaces being requested ($400 per space)

If none, enter 0.

Enter 1 for Self-contained Truck or Trailer ($700 per space up to 20' including tongue)

If none, enter 0.

Do you need power ($75 per space)?

Select applicable fees:For descriptions, please see https://deh.santaclaracounty.gov/home. You will be billed separately for any increase in Santa Clara County fees around July 1st, 2026)

Total Due - Payable to Gilroy Rodeo upon acceptance of application (includes Security Deposit of $50

Type a question

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT&#13;&#10;(READ CAREFULLY BEFORE SIGNING)&#13;&#10;IN CONSIDERATION of being permitted to officiate, observe, work for, use the arena, use the grounds, use the facilities, or participate in any way in any Gilroy Rodeo Association (GR) rodeo, events or activities (EVENTS), I, for myself, my personal representatives, heirs and next of kin:&#13;&#10;1. Hereby RELEASE, WAIVE, and DISCHARGE, GR the promoters, participants, sanctioning organizations or any affiliate, subsidiary or subdivision thereof, sponsors, advertisers, owners and lessees of premises used to conduct the EVENTS, premises and event inspectors, surveyors, underwriters, consultants and others who give recommendations, directions, or instructions or engage in risk evaluation or less control activities regarding the premises or EVENTS and for each of them, their directors, officers, agents, members, and employees, all for the purposes herein referred to as&#13;&#10;“RELEASEES,” FROM ALL LIABILITY TO ME, my personal representatives, assigns, heirs, and next of kin FOR ANY AND ALL LOSS OR DAMAGE,&#13;&#10;AND ANY CLAIM OR DEMANDS THEREFORE ON ACCOUNT OF INJURY TO THE PERSON OR PROPERTY OR RESULTING IN THE DEATH OF&#13;&#10;THE UNDERSIGNED ARISING OUT OF OR RELATED TO THE EVENTS, INCLUDING CLAIMS FOR WORKMANS COMPENSATION BENEFITS,&#13;&#10;WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE. In addition, I COVENANT NOT TO SUE any of the&#13;&#10;RELEASEES based upon any claim arising out of any of the EVENTS.&#13;&#10;2. Hereby acknowledge that I am not an employee of GR, nor am I entitled in any way to workman's compensation benefits, and I ASSUME FULL&#13;&#10;RESPONSIBILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE arising out of or related to the EVENTS whether caused&#13;&#10;by the NEGLIGENCE OF RELEASEES or otherwise.&#13;&#10;3. Hereby AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS THE RELEASEES and each of them from any loss, liability, damage, or cost they may incur due to claims brought against the RELEASEES arising out of my injury, or death, or damage to my property while I am in the&#13;&#10;RESTRICTED AREAS and/or while competing, practicing, officiating, observing or working for or for any purpose participating in the EVENTS and&#13;&#10;whether caused by the negligence of the RELEASEES or otherwise.&#13;&#10;4. Hereby acknowledge that RODEO EVENTS ARE POTENTIALLY VERY DANGEROUS and involve the risk of serious injury and/or death and/or&#13;&#10;property damage. I also expressly acknowledge that INJURIES MAY BE COMPOUNDED OR INCREASED BY NEGLIGENT RESCUE OPERATIONS OR PROCEDURES OF THE RELEASEES.&#13;&#10;5. Hereby agree that this Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement extends to all acts of negligence by the&#13;&#10;RELEASEES, INCLUDING NEGLIGENT RESCUE OPERATIONS and is intended to be as broad and inclusive as is permitted by the laws of the State&#13;&#10;of California and that if any portion thereof is held invalid, it is agreed that the balance shall, not withstanding, continue in full legal force and effect.&#13;&#10;6. I am aware of the covid-19 pandemic and related governmental orders, directives and guidelines (collectively “directives”), including directives for frequent hand washing, social distancing and use of face masks in public locations. I am aware that these activities are occurring in a public location during the COVID-19 Pandemic, and also potentially involve livestock or other fairgrounds activities, and are therefore hazardous activities. I am aware that I could be infected, seriously injured or even die due to COVID-19 or due to activities on the fairgrounds including but not limited to exhibitor and&#13;&#10;livestock activities. I am voluntarily participating in these activities with knowledge of the danger involved and agree to assume any and all risks of&#13;&#10;bodily injury, death or property damage, whether those risks are known or unknown.&#13;&#10;7. By attending the Event, you understand, agree, and acknowledge that (i) you may be photographed and filmed, and (ii) you hereby provide Management with your absolute, express consent to be photographed and filmed. You further understand and agree that these images and/or recordings can be registered, stored, transmitted, broadcast/streamed, rebroadcast, and sold for archival, promotional, and/or commercial purposes, in any manner, throughout the universe, and in any media, now known or hereafter devised, without any compensation to you.&#13;&#10;I HAVE READ THIS RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY AND VOLUNTARILY&#13;&#10;WITHOUT ANY INDUCEMENT, ASSURANCE, OR GUARANTEE BEING MADE TO ME AND INTEND MY SIGNATURE TO BE A COMPLETE AND&#13;&#10;UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.&#13;&#10;&#13;&#10;MINOR RELEASE&#13;&#10;1. I hereby give my permission and consent for my above-named son / daughter / ward (the Minor) to attend and to participate (including compete) in all&#13;&#10;events or activities conducted, sanctioned and /or administered by Gilroy Rodeo&#13;&#10;2. I hereby, on behalf of myself and my above-named Minor, ASSUME FULL RESPONSIBILITY for any risk of loss sustained by us arising out of / or&#13;&#10;related to the events or activities whether caused by the negligence of the RELEASEES or otherwise.&#13;&#10;

Agreement

Signature of Vendor

2026 Gilroy Rodeo Food Booth Application