WITHDRAWAL POLICY
This withdrawal policy applies to all athletes participating in the Junior Training Program. All athletes will need to agree to the withdrawal policy prior to registration.
Athletes withdrawing from the program are subject to the following refund policy:
| WITHDRAWAL PERIOD |
FEE / POLICY |
| PRIOR TO FIRST SESSION |
100% REFUND |
| AFTER FIRST SESSION |
50% REFUND |
| SECOND SESSION OR LATER |
NO REFUND |
Exemptions to Withdrawal Policy
If an athlete is injured after the signup date and is unable to play for the rest of the term, a refund may be offered on a pro-rated basis.
Should an athlete not have attended any session of the program, a full refund may be given based on the situation. A case-by-case basis on refunds may apply depending on the circumstance or situation. This will be determined by the Junior Programs Director/Junior Training Program Manager.
Photography & Media Consent
Photos and/or videos may be taken during training sessions, camps, trials, and events for purposes including (but not limited to) coaching review, club communications, social media, website content, and promotional materials.
By registering, you grant Wests Brisbane Volleyball Club permission to use images and recordings of your child for these purposes, without compensation.
All media will be used respectfully and in accordance with child-safe and privacy guidelines.
Session Cancellation Policy
In circumstances where Wests Brisbane Volleyball Club is required to cancel a JTP session due to venue unavailability, safety concerns, unforeseen operational issues, or other circumstances beyond the club’s control, the club will always aim to minimise disruption to participants. Where a session is cancelled, one of the following measures will be implemented:
- Relocation (Primary Option). The session may be relocated to the closest, reasonably distanced, available venue, scheduled at a reasonable time as close to the originally allocated session time as possible.
- Rescheduling. If relocation is not feasible, the session may be cancelled for that week and an additional make-up session added to the end of the term to ensure the total number of sessions is maintained.
- Refund or Credit. When both relocation and rescheduling is not possible, Wests Brisbane Volleyball Club may provide a pro-rated refund for the cancelled session(s) or offer a pro-rated credit to be used toward a future club program or term.