• Market Participant Application

    Woodville Community Market (WCM) is a monthly community-run and community-centered farmers market located in historic Woodville in southern Leon County, Florida. By our definition WCM is a public event where local growers and makers sell fresh food, produce, meat and crafts directly to buyers. Our market is a venue where local providers may market or sell their services directly to consumers, as well. We even welcome non-profit organizations to share their information with our attendees. The Woodville Community Market (WCM) is not a place for multi-level marketing representatives, wholesalers, resellers, nor livestock handlers to solicit sales or sign-ups from our market-goers. Again, the Market supports local growers, makers, artists, food vendors, nonprofits, and entertainers while increasing access to local food, goods, and programming. Our season will begin on March 28 and will operate from 9am to 1pm. Apply to become a vendor by providing your business and product details. After your application is received and reviewed, you will receive a welcome email with a payment link ONLY IF you are approved. All questions and concerns should be emailed to woodvillecommunitymarket@gmail.com or via Facebook @woodvillecommunitymarket. Small businesses are vital to our community and we are invested in your success and the success of WCM!

  • Completion of this form does not guarantee acceptance as a vendor. 

    All applications are reviewed by WCM management in accordance with Market standard operating procedures (SOPs).

    MARKET HOURS 

    ● Seasonally, March - November, Saturdays for four hours between 9am - 1pm (weather effects the actual time frame); Location: J. Lewis Hall Sr. Park, Woodville, FL.

    ● Set-up begins at least an hour and fifteen minutes before opening; breakdown lasts an hour and fifteen minutes after foot traffic slows/ceases; market staff leaves by 2.30pm.

    ● All participants should try to stay for the duration of operating hours.

    ● All participants will be allotted a 10'x10' space and must provide their own tent, tables, POS, wifi/hotspot, etc. WCM will not provide any market vending essentials. WCM may or may not have small bills on hand to provide vendors with change (if needed).

    ● Management has the right to change hours of operations. If hours change, vendors will be notified via email and social media. 

    WHO MAY APPLY  

    ● Artist/Maker: Any person who uses creative arts to make the product that they sell. Please refrain from using AI programs to create your inventory as we prefer actual handcrafting artisans. Vendor Fee: $15

    ● Food Truck or Tent: Food that requires temperature control in compliance with local and state codes. Vendors that need to prepare all or partial food products on site. You must ensure that all state regulations, licensing, and codes are met prior to participation. Vendor Fee: $20

    ● Food Maker: Sells a food product that has been produced and packaged off site in compliance with local and state codes. Cottage Food Producers also qualify. Vendor Fee: $15

    ● Merchants: Promotes and advertises goods and services. This does not include MLM (multi-level marketers), resellers, etc. as those vendor types are not accepted. Vendor Fee: $15

    ● Public Resource/Non-Profit/Fundraiser: Promoting services for public good - libraries, education, health service, religious organizations, and screenings, etc. Those applying to host a fundraising table MUST provide proof of the cause and/or recipient(s). Vendor Fee: $0

    ● Agricultural Producer: Locally produces a raw agricultural product: includes but not limited to ranchers, beekeepers, market gardeners, farmers, and individuals practicing the art of agriculture. All produce must be in season and grown locally. Imported raw agricultural products can not be sold at WCM. Vendor Fee: $15

    ● Entertainment: Artist & entertainers wishing to provide entertainment to WCM. Content must be pre-approved by management prior to market day. WCM does not pay entertainment. However, an honorarium or in-kind donation may be offered by the Woodville Community Market. WCM does not provide any equipment needed by entertainer. The vendor area does have electric outlets available. Vendor Fee: $0

    Vendor FAQ's

    ● Our receiving your application does not automatically guarantee your acceptance. The path to acceptance includes the following: receiving an ONBOARDING email that includes a payment link (an onboarding email will NOT include a payment link if payment is not expected per your vendor type), your paying for your spot, and your receiving a receipt via Square.

    ● Vendor fees must be paid in full (to secure a spot) by the Monday of market week. For example: if a market day is on 3.28.2026, the vendor fee must be paid in full by 3.23.2026. If your late payment is accepted, the WCM team may not be able to advertise on their platforms that you are vending. Priority for marketing and placement of tables are solely based on the timeliness of vendor fees. Refund requests are reviewed per case and are not guaranteed.

    ● Vendor fees must be paid in full (to secure a spot) using the digital link found in your ONBOARDING EMAIL. We will NOT accept cash payments; especially those offered on market day.

    ● Vendor cancellation must be emailed to woodvillecommunitymarket@gmail.com at least 3 days before market day. Refund requests are reviewed per case and are not guaranteed. In the event a refund is granted please allow up to 3 business days for WCM to process it. Although Woodville Community Market happens on a Saturday, that day is not an office day. WCM's normal business days are Tuesday - Friday.

    ● If a market day is necessarily canceled, postponed, or relocated due to unforeseen circumstances beyond the organizer's control, a new date will be chosen. Common all-risk perils include extreme weather, venue damage, etc. Consideration of everyone's safety is our main priority!

    ● If you are going to be late on market day, you may message us. However, it's not always easy to respond to messages once market prep begins on the day of. As soon as you arrive park and set up your space at the end of either row.

     

  • Format: (000) 000-0000.
  • Vendor Type (Select One)*
  • Type(s) of Products or services you will offer - You may ONLY offer the item types that you select here. As market day approaches you may NOT decide to change your inventory without prior authorization from our team. If you mark that you are ONLY bringing fresh produce, please don't put baked goods on your table, as well. We may have reached our cap on baked goods/bakers and allowing you to offer them during our market, as well, without our prior approval may hinder the designated bakers' sales. Please be courteous of other's efforts. Again, just ask....*
  • Do you require electricity?
  • What Season 2026 date(s) would you like to vend? Please be advised that future dates may be announced.*
  • Will you be preparing or serving food on-site?
  • Do you agree to try to remain set up for the full market hours (Saturdays, 9am – 1pm)? Early breakdowns create a ripple effect, may be disruptive, and leaves unsightly gaps in the line of tents. Please help us avoid any of this by notifying us as soon as possible of your circumstances. Additionally, a lull in foot traffic doesn't necessarily mean that the market is closing (customers may come in waves).
  • Do you currently hold all required permits, licenses, insurances, and/or certifications for your vendor type? Proof may be required on market day.
  • Do you require special accommodations on market day (accessibility due to a mobility aid, translator, assistance with setting up or breaking down, etc.)?
  • By checking the box below and submitting your application you are agreeing to the following terms: - Completion of this application represents your commitment to participate in the Woodville Community Market (WCM). - Submission of this application represents your understanding of what you are committing to. - You understand that submitting this application does not automatically confirm your participation; the review process comes next. - You understand that you may or may not receive an onboarding email. - An onboarding email may or may not contain a payment link according to your vendor type. - You have received and read all of the rules and conditions and agree to abide by them. - You have fully read and reviewed this application before submitting. - You hereby agree to defend, indemnify and hold the Woodville Community Market (WCM), its sponsors, City of Tallahassee, and Leon County harmless from and against any claim, demand, suit, loss, causes of action, damages, liabilities, obligations, costs, expenses, and judgments (including without limitation, death, and damages to property) caused by participants acts or omissions or failure to abide by the rules and conditions contained therein. - You understand that Woodville Community Market (WCM) and its management reserves the right to final interpretation of all rules.*
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