2026 VDS Exhibit Registration Form

  • 2026 Annual Meeting Exhibitor Registration

    October 2-4, 2026 | The Homestead Resort

  • We’re Excited to See You at the Homestead!


    Your company plays an essential role in advancing our profession, and we are pleased to cordially invite you to showcase your products and services at the 2026 Virginia Dermatology Society in Hot Springs, Virginia.

    This year’s meeting provides an exceptional opportunity to make sales, expand your visibility, and strengthen lasting business relationships. We encourage you to review the exhibit packages outlined in this prospectus and reserve your space today!

    The meeting will bring together more than 150 dermatologists from across the Commonwealth. As an exhibitor, you’ll have direct access to key decision-makers who are shaping the future of dermatological care in Virginia. 

    All conference breaks will be held with the vendors.

    All exhibitor fees must be paid in full prior to the conference. Tax ID Number: 83-3551265

    Questions?  Contact Lara Knowles | 804-622-8137 or lknowles@ramdocs.org.

  •  CLICK HERE TO VIEW EXHIBITOR PROSPECTUS 

  • Company Information

  • Format: (000) 000-0000.

  • Payment

  • Check / ACH Payments

  • If paying via check or ACH transfer:

    1. Make your selection below

    2. Use coupon code: PAYBYCHECK at the bottom of the product list to bypass the payment system

    3. Click submit.

    The listed prices below include the credit card processing fees. Please refer to the exhibitor prospectus for pay by check prices. After submission we will send you an invoice for the correct amount.

    An email confirmation will be sent to confirm receipt of application. If you would like to pay by ACH, contact Lara Knowles at lknowles@ramdocs.org. Check payments should NOT include the convenience fee listed for online payment.

  • Credit Card Payment

    If paying via credit card, make your selection(s) below, provide credit card information and click submit.  An email confirmation will be sent automatically. If you have any questions, contact Lara Knowles at lknowles@ramdocs.org or 804-622-8137.
  • Categories:All
    All
    Exhibit Levels (MUST CHOOSE ONE)
    Sponsorship Opportunities (in addition to exhibit fee)
    Extras
    prevnext( X )
                                            Exhibit Levels (MUST CHOOSE ONE)
                                            Silver Level

                                            One 6 ft table and two chairs | Two complimentary registrations to meeting sessions | Participation in the "Play to Win" game | Invited to Welcome Reception | Company included in the online Exhibitor Directory | Recognition as Silver Contributor in all meeting material, both printed and digital | Registration list included in meeting packet

                                            $3,120.00
                                              
                                            Gold Level

                                            All Silver level benefits, but with three registrations to meeting sessions | PLUS: Recognition as Gold Contributor in all meeting material | Specific signage indicating Gold Level Support | Support recognized at Podium by President | One social media post about company's meeting support | Preferred placement in Virtual Exhibit Hall | Special consideration for table placement | Pre-conference registration list provided

                                            $4,160.00
                                              
                                            Diamond Level

                                            All Gold level benefits, but with four registrations to meeting sessions | PLUS: Recognition as Diamond Contributor in all meeting material | Specific signage indicating Diamond Level Support | Support recognized at Podium by President | Two social media posts about company's meeting support | First choice for table placement | Banner ad on VDS website announcing event | Pre and Post-conference registration lists provided

                                            $7,800.00
                                              
                                            Test Product
                                            $1.00
                                              
                                            Sponsorship Opportunities (in addition to exhibit fee)
                                            DINNER PRODUCT THEATER | FRIDAY (2 available)

                                            Host a non-CME Product Theater for max 30 attendees | Includes basic AV, room rental, and buffet style meal | Company responsible for providing speaker and associated travel fees | Benefits include all Diamond benefits but with five registrations | Product theater is included in meeting material, both printed and digital | Three social media posts | Pre-Conference list of registered attendees | Post-Conference list of registered attendees | Assistance with coordination of the activity (VDS Staff handles hotel logistics and menu selection) | Advertisement through VDS blast email | Advertisement on VDS website announcing event.

                                            $7,800.00
                                              
                                            DINNER PRODUCT THEATER | SATURDAY (2 available)

                                            Host a non-CME Product Theater for max 30 attendees | Includes basic AV, room rental, and buffet style meal | Company responsible for providing speaker and associated travel fees | Benefits include all Diamond benefits but with five registrations | Product theater is included in meeting material, both printed and digital | Three social media posts | Pre-Conference list of registered attendees | Post-Conference list of registered attendees | Assistance with coordination of the activity (VDS Staff handles hotel logistics and menu selection) | Advertisement through VDS blast email | Advertisement on VDS website announcing event.

                                            $7,800.00
                                              
                                            LUNCH PRODUCT THEATER | SATURDAY (2 available)

                                            Host a non-CME Product Theater for max 30 attendees | Includes basic AV, room rental, and buffet style meal | Company responsible for providing speaker and associated travel fees | Benefits include all Diamond benefits but with five registrations | Product theater is included in meeting material, both printed and digital | Three social media posts | Pre-Conference list of registered attendees | Post-Conference list of registered attendees | Assistance with coordination of the activity (VDS Staff handles hotel logistics and menu selection) | Advertisement through VDS blast email | Advertisement on VDS website announcing event.

                                            $5,200.00
                                              
                                            BREAKFAST PRODUCT THEATER | SATURDAY (1 available)

                                            Host a non-CME Product Theater for max 30 attendees | Includes basic AV, room rental, and buffet style meal | Company responsible for providing speaker and associated travel fees | Benefits include all Diamond benefits but with five registrations | Product theater is included in meeting material, both printed and digital | Three social media posts | Pre-Conference list of registered attendees | Post-Conference list of registered attendees | Assistance with coordination of the activity (VDS Staff handles hotel logistics and menu selection) | Advertisement through VDS blast email | Advertisement on VDS website announcing event.

                                            $5,200.00
                                              
                                            BREAKFAST PRODUCT THEATER | SUNDAY (1 available)

                                            Host a non-CME Product Theater for max 30 attendees | Includes basic AV, room rental, and buffet style meal | Company responsible for providing speaker and associated travel fees | Benefits include all Diamond benefits but with five registrations | Product theater is included in meeting material, both printed and digital | Three social media posts | Pre-Conference list of registered attendees | Post-Conference list of registered attendees | Assistance with coordination of the activity (VDS Staff handles hotel logistics and menu selection) | Advertisement through VDS blast email | Advertisement on VDS website announcing event.

                                            $5,200.00
                                              
                                            Welcome Reception Supporter

                                            The welcome reception is an evening reception open to all attendees to enjoy light fare as they network and renew friendships in a relaxed atmosphere. | Recognition as Welcome Reception sponsor in all meeting material, both printed and digital | Specific signage greets attendees as they enter the reception | Podium announcement of company support by VDS President

                                            $3,120.00
                                              
                                            Reception Break Supporter

                                            Recognition as Refreshment Break Supporter in all meeting material, both printed and online | Have your company sign greet attendees when they break during sessions | Podium announcement of company support by VDS President

                                            $3,120.00
                                              
                                            Wifi Supporter

                                            Recognition as the exclusive sponsor for the conference Wi-Fi  Company logo will appear on the website, conference emails, and on the        Wi-Fi instructional handouts.

                                            $2,080.00
                                              
                                            Attendee Reusable Bag Supporter

                                            Have your company name/logo on each attendee's reusable bag. VDS staff can design and purchase the bags which are handed out to each attendee at the conference | Recognition as reusable bag sponsor in all meeting material, both printed and online | Podium announcement of company support by VDS President

                                            $2,080.00
                                              
                                            Resident Poster Session Supporter

                                            Recognition as sponsor in all meeting material, both printed and online for both In-Person and Virtual Poster Sessions | Company sign greets attendees at the Resident Poster Session | Podium announcement of company support by VDS President

                                            $1,560.00
                                              
                                            Marketing Supporter

                                            Company advertisement in three meeting marketing emails, VDS website, and on social media channels | Podium announcement of company support by VDS President

                                            $1,040.00
                                              
                                            Extras
                                            Gift Card Raffle

                                            Participate in the gift card raffle | Your company will be recognized for gift cards given as raffle prizes to attendees throughout the conference | VDS staff will purchase the gift cards. *This is different from the "Play to Win" raffle all vendors are part of automatically.

                                            $25.00
                                              
                                            Additional Representative

                                            If you will require additional reps to attend the meeting over and above the number included in your exhibit level. Reps may not rotate.

                                            $205.00
                                              
                                            coupon loading
                                            Total
                                            $0.00
                                            • Badge Names 
                                            • Logo / Table location 
                                            • Browse Files
                                              Drag and drop files here
                                              Choose a file
                                              Cancelof
                                            • Hotel Reservations 

                                            • Homestead Resort

                                              696 Sam Snead Hwy, Hot Springs, VA 24445

                                            • The VDS has secured a discounted rate at the Homestead. Room reservation information will be available soon.

                                            • Exhibit Hours 

                                            • Exhibit Hours

                                            • Educational sessions will be held on Friday afternoon, Saturday morning and Sunday morning. A Welcome Reception will be held on on Friday evening, October 2 following the educational session.  

                                              Friday, October 2
                                              Exhibit Set Up - anytime between 9:00 AM - 1:00 PM
                                              Welcome Reception - 6:15 - 7:15 PM

                                              Saturday, October 3
                                              Exhibitor Set Up - anytime between 6:00 - 7:00 AM
                                              Exhibits Open - 7:00 AM 12:30 PM

                                              Sunday, October 4
                                              Exhibitor Set Up - anytime between 6:00 - 7:00 AM
                                              Exhibits Open - 7:00 AM 12:30 PM

                                              *All times subject to change


                                              All conference break food served in the Exhibit Hall.

                                              Play to Win Raffle encourages attendees to visit all vendors!

                                            • Cancellation Policy 

                                            • Exhibit space confirmation, registration and other details will be sent to the contact person listed above.

                                              Full payment is due no later than September 21, 2026. 

                                              Cancellation/Refunds: An exhibitor may cancel or withdraw from the meeting subject to the following conditions: 1) the exhibitor shall immediately file a written notice of intention to cancel or withdraw; 2) if written notice is received 30 days or more prior, the VDS shall retain a sum of equal to fifty percent (50%) of the total cost of the reserved exhibit space; and 3) no refunds shall be made on cancellations received less than 30 days in advance of the meeting. Cancellations must be received in writing to lknowles@ramdocs.org to be official.

                                            • Payment Method / Submit 
                                            		•

                                              Choose from one of the PayPal options to make your payment.

                                            • Should be Empty: