Clone of Seasonal Court Hire Application

  • Casual Court Hire Application Form

    2026
  • This booking request form should only be used for casual, one-off bookings or events.

    If this application is affiliated with a Club/Association or Organisation, you will need to upload a copy of your Public Liability Insurance in order to submit this form.

    When requesting bookings times, please consider the time required for setting up and packing up.

    Every effort will be made to accommodate all booking requests.  Priority will be given to clubs/associations who make seasonal bookings. 

    Hirers will be required to manage the allocation of booked court space with their users.   

  • HIRER DETAILS

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  • COURT BOOKING REQUIREMENTS


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  • Payment

    If paying in person, the full booking fee must be paid prior to the start date of your booking. This can be done in person at Centre reception or over the phone with a credit card.

  • Please open terms and conditions to sign and submit the form.

    • Terms & Conditions of Hire 

    • INSURANCE

      Hirers representing a club/association or organisation must hold Public Liability Insurance of $20 million per occurrence. Groups providing paid or voluntary instruction or coaching must also hold appropriate Professional Indemnity Insurance. Proof of insurance must be provided with the application.

      DISCLAIMER

      The Shire of Harvey accepts no responsibility for injury, loss or damage to persons or property arising from use of the facilities, except where caused by the Shire’s unlawful or negligent acts.

      FEES AND PAYMENT

      Full payment is required prior to use unless otherwise arranged.
      Duty Manager fees may apply outside normal hours.

      Fee payment allows use of the court during confirmed booking times only.  Any additional time used will be charged accordingly.

      Shire of Harvey approval must be provided if you wish to charge any entrance fees for your event. 

      CANCELLATIONS

      If a booking needs to be cancelled by LLC, every effort will be made to give the hirer as much notice as possible.  Where possible an alternative facility will be offered.  If a a suitable alternative facility cannot be provided, a refund or credit will be issued.

      If a booking is cancelled by the hirer after it has been confirmed by LLC, refunds will not be issued.

      BOOKINGS

      All bookings must be submitted on the official application form.
      Booking times must be strictly adhered to, including setup and pack-down time. Additional use may be charged and affect future bookings.

      Hirers must have their booking confirmed before accessing the courts

      SUB LETTING

      Seasonal hire does not give the hirer the authority to sub-let or permit any other group, person, or persons to occupy or
      use a court. This includes representative sides, peak bodies and state associations. 

      SUPERVISION

      Hirers are responsible for the supervision and conduct of their group at all times.

      Children’s groups must be supervised by responsible adults.
      Mixed-gender groups must have both male and female supervisors.
      Supervisors must accompany children in all areas, including change rooms.

      WORKING WITH CHILDREN CHECK

      All persons engaged in child-related work must hold a valid Working With Children Check or qualify for an exemption. Compliance is the responsibility of the hirer.

      CONDITIONS OF FACILITY AND EQUIPMENT

      Hirers must leave facilities clean and undamaged. All rubbish must be removed.  No nails, hooks, staples or fixings may be used. Additional cleaning or damage may incur charges and/or affect future bookings.

      ELECTRICAL EQUIPMENT

      Electrical equipment may only be brought onsite if accompanied by certification of compliance with AS3760.

      SMOKING

      The Centre is a smoke-free facility.

      FOOD AND BEVERAGE

      Food and drink are permitted only in designated servery areas.
      No food or drink is allowed on playing surfaces (sealed water bottles permitted).

      Any hirer preparing or supplying food must provide evidence of registration under the Food Act 2008 (WA).

      KEYS / SECURITY

      Approved regular users may be issued keys and security codes.
      Failure to secure the building or unauthorised access will result in security call-out fees charged to the hirer.

      STORAGE OF EQUIPMENT

      Clubs storing equipment onsite do so at their own risk and are advised to insure their property. All fridges must be left unlocked.

      PROVISION OF TABLES AND CHAIRS

      Tables and chairs are limited and must be requested at booking. Additional furniture is the hirer’s responsibility

      DAMAGE

      Damage or breakage caused by misuse is the hirer’s responsibility and must be reported to Centre staff

      FOOTWEAR

      Only appropriate non-marking footwear is permitted in sports halls.

      CONSUMPTION OF ALCOHOL ON PREMISES

      Alcohol is prohibited unless approved in writing by the Centre Manager and compliant with the Liquor Control Act 1988.
      Alcohol is never permitted in aquatic areas. Liquor licences must be supplied if alcohol is sold.

      BEHAVIOR

      The Manager or Duty Officer may remove individuals or groups for inappropriate behaviour. Future bookings may be cancelled and penalties applied.

      MEDICAL / FIRST AID

      Participants should seek medical advice before undertaking activities.
      First aid assistance is available through Centre staff. Emergency services will be contacted if required.

      Hirers must carry participant medical information and are responsible for associated costs.

      EMERGENCY PROCEDURES

      All users must follow staff instructions in the event of an evacuation.CAMERAS / VIDEO EQUIPMENT

      CAMERAS/VIDEO EQUIPMENT

      Photography or video recording is prohibited without prior written approval from the Centre Manager.

    • Declaration:

      I am authorised to make this booking.  I have read and agree to the terms and conditions of hire.

      I understand that every effort will be made to accommodate my seasonal booking request and acknowledge that it will be considered in accordance with LLC's Seasonal Bookings policy.

      I understand that there will be no refunds for cancelled bookings once LLC has provided confirmation of my booking.

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