Carlton Scout Group – Reimbursement Request
Use this form to request reimbursement for expenses incurred on behalf of Carlton Scout Group
Larger expenses should be discussed with the Group Leader or Treasurer prior to purchase
Fuel expenses are generally not reimbursed, except for long-distance travel (100km+) or where towing is involved.
Please submit one reimbursement form per tax invoice.
A valid tax invoice or receipt must be uploaded. EFT confirmations or bank transaction records alone are not sufficient.
All reimbursement requests must be submitted via this form to ensure consistent record-keeping across the Group. Requests submitted via email or message cannot be processed.
Please Select Section
*
Joeys Leader
Cubs Leader
Scouts Leader
Venturers Leader
Rover Crew
Committee
Parent / Other
Please Select
*
Reimbursement
Credit Card Reconciliation
Your Name
*
(Your name must match your banking details)
Your Email Address
*
How many invoices are you submitting?
Please Select
1
2
3
4
Select up to four invoices
Invoice 1 - Date of Expense
*
-
Day
-
Month
Year
Date
Invoice 1 - Item(s) Purchased
*
(i.e. groceries, fuel, badges, etc)
Invoice 1 - Place of Purchase (as indicated on the tax invoice)
*
(i.e. Coles, Woolworths, etc)
Invoice 1 - Reason for Purchase
*
(i.e. camp, event, program supplies, etc)
Invoice 1 - Total Amount (AUD, incl GST)
*
(no need to include the $)
Invoice 1 - Attach Invoice (PDF, JPG, PNG only, max 10MB)
*
Upload a File
Drag and drop files here
Choose a file
Cancel
of
Invoice 2 - Date of Expense
*
-
Day
-
Month
Year
Date
Invoice 2 - Item(s) Purchased
*
(i.e. groceries, fuel, badges, etc)
Invoice 2 - Place of Purchase (as indicated on the tax invoice)
*
(i.e. Coles, Woolworths, etc)
Invoice 2 - Reason for Purchase
*
(i.e. camp, event, program supplies, etc)
Invoice 2 - Total Amount (AUD, incl GST)
*
(no need to include the $)
Invoice 2 - Attach Invoice (PDF, JPG, PNG only, max 10MB)
*
Upload a File
Drag and drop files here
Choose a file
Cancel
of
Invoice 3 - Date of Expense
*
-
Day
-
Month
Year
Date
Invoice 3 - Item(s) Purchased
*
(i.e. groceries, fuel, badges, etc)
Invoice 3 - Place of Purchase (as indicated on the tax invoice)
*
(i.e. Coles, Woolworths, etc)
Invoice 3 - Reason for Purchase
*
(i.e. camp, event, program supplies, etc)
Invoice 3 - Total Amount (AUD, incl GST)
*
(no need to include the $)
Invoice 3 - Attach Invoice (PDF, JPG, PNG only, max 10MB)
*
Upload a File
Drag and drop files here
Choose a file
Cancel
of
Invoice 4 - Date of Expense
*
-
Day
-
Month
Year
Date
Invoice 4 - Item(s) Purchased
*
(i.e. groceries, fuel, badges, etc)
Invoice 4 - Place of Purchase (as indicated on the tax invoice)
*
(i.e. Coles, Woolworths, etc)
Invoice 4 - Reason for Purchase
*
(i.e. camp, event, program supplies, etc)
Invoice 4 - Total Amount (AUD, incl GST)
*
(no need to include the $)
Invoice 4 - Attach Invoice (PDF, JPG, PNG only, max 10MB)
*
Upload a File
Drag and drop files here
Choose a file
Cancel
of
How should we reimburse you?
*
Bank Transfer (BSB & Account Number)
PayID
I have previously requested a reimbursement. Use banking details already on file
BSB
Account Number
PayID
(mobile or email address linked to your PayID)
Declaration
*
I confirm this expense was incurred on behalf of Carlton Scout Group, is supported by the attached tax invoice, and has been approved by my Section Leader where applicable.
Submit Request
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