Camp Cocoon 2026 Volunteer Agreement
The below agreement once agreed to will be in effect for all Volunteer’s involvement with Camp Cocoon 2026 in perpetuity. Camp Cocoon will be held July 31 - August 2, 2026, at Athens Y Girls Camp in Tallulah Falls, GA.
CONSENT FOR MEDIA RELEASE: I (hereinafter, “Volunteer”) give my permission and approve the use of my image, name, biographical information, quotes or excerpts of my written or verbally expressed words, video or audio recordings, and/or other likeness of myself (hereinafter, “my likeness”) to be used by the PruittCares Foundation or Camp Cocoon as part of its fundraising efforts, advertising, publicity, promotion and any other use. I understand and agree that my likeness may appear in any media now known or hereafter invented, including but not limited to print materials, video, online presentations or other media. I hereby waive any right to inspect and approve of the uses to which it may be applied. Nothing herein will constitute any obligation on Camp Cocoon to use any of the above rights.
This permission/authorization, including all of its subparts, will remain effective until revoked in writing.
NATURE OF SERVICE: Volunteer acknowledges and agrees that the services he/she provides are voluntarily donated to the Camp, and that Volunteer is not entitled to nor expects any payment, compensation, wages or benefits for his/her donated services. Volunteer further acknowledges and agrees that the services performed hereunder do not render the Volunteer an employee of the Camp.
INDEMNIFICATION OF THE CAMP: Volunteer understands and acknowledges that Camp Cocoon will not be responsible for any loss or liability arising from any claim by any third party alleging neglect or wrong doing by the Volunteer; or, for any loss or expense incurred by the Camp or by the Volunteer as a result of any violation of federal or state law by the Volunteer; or, for any loss or expense incurred by the Camp as a result of reckless or malicious behavior by the Volunteer. Volunteer will make appropriate financial restitution to the Camp for any such loss or expense. Volunteer further releases and waives any and all liability against the Camp, its directors, officers, employees and agents, for any injuries or illness that Volunteer may suffer in connection with any volunteer work for the Camp. Volunteer acknowledges and agrees that Camp is not liable for any damage to Volunteer’s property resulting from volunteer work for the Camp. Volunteer agrees that this release is as broad and inclusive as permitted by applicable state law.
CHILD ABUSE: Volunteer agrees to abide by Camp Cocoon procedures and all applicable laws regarding child and sexual abuse. By signing this agreement, Volunteer expressly represents that he/she has no previous convictions for child or sexual abuse and that no allegations regarding such abuses have ever been made against Volunteer. Volunteer is considered a mandated reporter. Therefore, any and all suspected abuse, mistreatment, or neglect of a child whether this abuse has taken place at Camp or elsewhere must be reported to the Camp Director immediately. All volunteers are required to review mandatory information provided regarding child safety by the day before campers arrive.
THE RULE OF THREE OR MORE: The "rule of three or more" shall be followed throughout Camp. The “rule of three or more” = at least two adults and one camper. Never go anywhere alone or be alone in a room with a camper. Always have another adult with you. Please voice concern if you see another counselor alone with a camper by reporting to the Camp Director. By signing below, Volunteer acknowledges its obligation to report immediately if volunteer senses misconduct of any type has happened, or may happen. If something doesn't feel right and you notice a behavioral change in a camper or staff member, trust your gut and tell someone.
THE USE OF ALCOHOLIC BEVERAGES, ILLEGAL DRUGS, TOBACCO: Throughout the duration of Camp, July 31-August 2, 2026, Camp Cocoon has a zero-tolerance policy regarding alcohol, tobacco, and illegal drugs. Alcoholic beverages, tobacco products and illegal drugs are not permitted at any Camp program at any time. Volunteer understands and acknowledges that he/she will be immediately terminated from the volunteer assignment and may be escorted out of a Camp program if Volunteer consumes/uses alcohol/tobacco products/illegal drugs
while performing services for Camp Cocoon, or is determined to be under the influence of alcohol/tobacco products/illegal drugs, including the effects of alcohol/tobacco products/illegal drugs consumed/used prior to performing services for Camp Cocoon. Smoking is not permitted anywhere on Athens Y Camp property or during a Camp program. Accordingly, Volunteer agrees to refrain from smoking on Camp premises or while performing any services for Camp Cocoon.
CONFIDENTIALITY: Volunteer will be exposed to information that is confidential in nature. Confidential information includes, without limitation, all information concerning current, former and future campers and their families, Camp staff, donors, medical information, medical records, financial data, and business records of Camp Cocoon, PruittCares Foundation, and PruittHealth. It is the policy of Camp Cocoon that such information must be kept strictly confidential and not disclosed to any third party (except as necessary to perform authorized services for Camp) both during and after the period in which Volunteer provides services to Camp Cocoon. Volunteer must return materials containing confidential information whenever requested by Camp Cocoon and automatically when Volunteer ceases to perform services for Camp.
VOLUNTARY DISCLOSURE STATEMENT: By signing this agreement, I swear and affirm that I have not been convicted, plead guilty, plead no contest, or have had adjudication withheld on any serious misdemeanor or felony charge, nor do I have any charges pending against me, in the time since Camp Cocoon has secured the results of my most current criminal record check.
INFORMATION SHARING: I authorize and consent to having Camp Cocoon contact anyone that it deems appropriate to investigate or verify any information I have given or to discuss my background, past performance, or suitability for a position with the camp. I specifically authorize Camp Cocoon to share any information and the results of any background check with other organizations and agencies with whom Camp Cocoon works to ensure the safety of all campers. This includes, but is not limited to, PruittHealth, any Member Camps affiliated with PruittHealth and any other similar organizations in the future. This authorization is a waiver of all of my rights to bring any action for defamation, invasion of privacy, violation of any state or federal personnel file or privacy statute, or any other cause of action against Camp Cocoon, PruittHealth, or any employee or agent of Camp Cocoon or PruittHealth.
POLICIES AND PROCEDURES: Volunteer acknowledges and agrees that it is his/her responsibility for knowing and adhering to the applicable policies and procedures per volunteer orientation and the scope of the services Volunteer is performing for Camp Cocoon.