Liability & Responsibility
● Vendors are responsible for any damages caused to the facility within their assigned space.
● The Ely Community Center and Starbeam Bakery are not responsible for injury, theft, or property damage.
● If serving alcohol, vendors must purchase event insurance through www.theeventhelper.com and provide proof at LEAST 2 months advance.
Facility Use Rules
🚫 Please respect the building and all participants:
● No smoking or tobacco products allowed on the premises.
● No animals (except service animals).
● No tacks, staples, or masking tape on walls, doors, or floors.
○ Only blue painter’s tape or minimal Scotch tape may be used.
● Do not drag tables or chairs — unlock the wheels and roll them.
● Children must be chaperoned at all times.
General Rules & Info
AI-Generated Items:
To help maintain the spirit of our craft and bake sales, AI-generated items may not be sold at this event.
Artwork, designs, prints, stickers, apparel, digital products, or other items containing images or content created using generative AI are not permitted, even if the design was purchased from another creator or obtained with a commercial license.
Licensed stock graphics, clip art, fonts, textures, and other non-AI design elements are welcome, provided you have the appropriate commercial rights to use them. Using traditional design software such as Canva, Photoshop, Illustrator, Procreate, or similar programs to create your own work is also perfectly acceptable.
The purpose of this policy is to showcase and support the creativity, craftsmanship, and artistic skills of our vendors. Our events are intended to highlight work that is designed, created, baked, crafted, or otherwise produced through the vendor's own creative effort, rather than content generated from text prompts by artificial intelligence.
If we are unable to determine whether an item complies with this policy, we may ask for additional information about how it was created. Vendors who are unsure whether a product qualifies are encouraged to contact us before the event.
MLM, Direct Sales & Reseller Vendors:
MLM (multi-level marketing), direct sales, and reseller businesses are permitted only with prior approval. Approval is granted at the discretion of the event organizer and may be limited to maintain a balanced variety of vendors.
To participate, the following rules apply:
Products must be available for purchase or sampling at your booth. Catalog-only or "order later" booths are not permitted. Customers should be able to see, handle, sample (when appropriate), and/or purchase products during the event.
Your company or business name must be clearly displayed. A table runner, tablecloth, banner, sign, or other visible display identifying your business is required. Packaging should also clearly identify the brand when applicable.
Only approved brands may be represented. You may only sell or promote the MLM/direct sales company that was approved during your application.
You may not recruit vendors or customers. Your booth is for selling products, not for recruiting team members, distributors, consultants, or affiliates.
No misleading advertising. Products, ingredients, health claims, income claims, or business opportunities must be represented honestly and in accordance with all applicable laws and company policies.
Booths must remain professional and welcoming. Aggressive sales tactics, repeatedly approaching customers outside your booth, or pressuring attendees to make purchases or sign up are not permitted.
Resellers must have authorization to sell the products they offer. Counterfeit, unauthorized, or trademark-infringing merchandise is strictly prohibited.
All vendors are expected to follow the same event rules regarding setup, teardown, booth appearance, cleanliness, and conduct.
Failure to comply with these requirements may result in being asked to remove non-compliant products or leave the event without a refund.
Break Room:
The side meeting room will be reserved exclusively for vendors as a private break space throughout the event. This area will include complimentary Keurig coffee, light snacks, and a comfortable place to sit, recharge, and step away from your booth when needed. Whether you need a quick caffeine boost, a quiet moment to rest your feet, or a space to regroup, this vendor lounge is here to help you stay energized and supported during the day ☕
Smoke Break Area:
Please stand in the alley towards Sheridan St or on the edge of the parking lot near Harvey St for your smoke break if needed.
If you are paying by check, that can be sent to Emma Koschak - 2398 HWY-169, Ely, MN. 55731
Please note that this is just the application/contract and does NOT guarantee a space in each sale you've selected. We will be in contact to verify if space is open, and confirm or deny your space.
All vendors will be required to submit a ST19 form, no later than 1 hour before the event ends. If one is not sent in prior to the event, there will be a blank one on your table upon arrival.