Starbeam Community Craft & Bake Sales – 2026 Vendor Registration

If you're looking for Harvest Moon Festival ECC sign up, that form can be found here - https://form.jotform.com/260487297798177 

Booth spaces are generally 8x8. Full spaces include two 6ft tables and chairs. Half spaces include one 6ft table and chairs, and may be shared in the same 8x8 space as another vendor. Double spaces include FOUR 6ft tables and chairs.

Tables and Chairs are provided.

Booth Prices:

Half Booth - $10

Half Booth (Non-Profit) - $5

Full Booth - $20

Full Booth (Non-Profit) - $10

Double Booth - $40

Market Bingo Participation

At each sale, we host a fun “Market Bingo” game to encourage shoppers to visit and support every vendor.

Each vendor will have their logo featured on the Bingo cards. If you do not already have a logo, I’m happy to create a simple temporary logo for you. This logo will be used exclusively for these sales and for Market Bingo materials.

Shoppers will receive a Bingo card featuring all vendor logos. When a customer makes a purchase from you, you are required to stamp or mark your space on their card using the provided stamp or marker. Each vendor space may be marked once per card. Any purchase qualifies for a stamp.

Vendors are welcome, but not required, to donate small prizes, coupons, or products to support the Bingo game. Participation in prize donations or additional promotions is completely optional. However, stamping customer Bingo cards is required for all vendors.

Once shoppers complete a line or designated pattern, they can visit Starbeam’s booth to claim a prize.

(If you do not wish to participate in this bingo event, please contact us before submitting this form. starbeamprojects@gmail.com ) 

Liability & Responsibility
● Vendors are responsible for any damages caused to the facility within their assigned space.
● The Ely Community Center and Starbeam Bakery are not responsible for injury, theft, or property damage.
● If serving alcohol, vendors must purchase event insurance through www.theeventhelper.com and provide proof at LEAST 2 months advance.
Facility Use Rules
🚫 Please respect the building and all participants:
● No smoking or tobacco products allowed on the premises.
● No animals (except service animals).
● No tacks, staples, or masking tape on walls, doors, or floors.
○ Only blue painter’s tape or minimal Scotch tape may be used.
● Do not drag tables or chairs — unlock the wheels and roll them.
● Children must be chaperoned at all times.

The side meeting room will be reserved exclusively for vendors as a private break space throughout the event. This area will include complimentary Keurig coffee, light snacks, and a comfortable place to sit, recharge, and step away from your booth when needed. Whether you need a quick caffeine boost, a quiet moment to rest your feet, or a space to regroup, this vendor lounge is here to help you stay energized and supported during the day ☕

If you are paying by check, that can be sent to 2398 HWY-169, Ely, MN. 55731

Please note that this is just the application/contract and does NOT guarantee a space in each sale you've selected. We will be in contact to verify if space is open, and confirm or deny your space.