Contract and Terms:
Please note that is the responsibility of the client to review the event date(s), start and end times, event/ location details, and equipment and/ or services requested above for accuracy..
PLEASE SIGN AND RETURN THE CONTRACT ELECTRONICALLY WITHIN 48 HOURS ALONG WITH REQUIRED NON-REFUNDABLE DEPOSIT TO CONFIRM EVENT. BALANCE IS DUE THE DAY BEFORE DELIVERY.* IF IT IS A MULTIPLE DAY EVENT, BALANCE IS DUE ON THE FIRST DAY BEFORE EVENT STARTS. THANK YOU FOR YOUR BUSINESS!
* If you are booking within seven (7) days of your event date, you must pay your balance in full.
By signing below I acknowledge and accept all of the provisions set forth in this contract, the terms and conditions included and the participant agreement and release & assumption of risk. No oral modifications will be considered unless reduced to writing and signed by all parties. Please note that it is the responsibility of the client to review the contract in its entirety for accuracy, including but not limited to: event date(s), start & end times, equipment and/or services requested.
PAYMENTS
A NON REFUNDABLE DEPOSIT in the form of check, credit card (electronically), or money order to:
RUMBA BOOTH
10922 SW 232nd Terrace
PRINCETON, FL 33032
The balance will be payable in full the day prior to the event by check or credit card (if deposit was paid by credit card – using same card) or money order upon delivery before event starts. Rumba Booth reserves the right to use the credit card on file that was used to pay the deposit, to pay the remaining balance. There will be $35.00 service charge for any returned checks.
All monies paid are non-refundable.
In the event of RUMBA BOOTH not being able to fulfill any portion of this contract, equipment malfunction, etc., monies are not reimbursed, credit towards a future event is held on account for customer to use within the following one (1) year from the date of original event date.
In the event of an overpayment, if payment was made with a credit card, refunds are made via company check within a seven (7) day period.
CANCELLATION POLICY
Cancellations, due to inclement weather, or any other cause, must be made 24 Hours Prior to Delivery of your equipment, regardless of time of event. Cancellations may be made by calling the main office at (786)234-4940. ONCE THE EQUIPMENT IS AT THE EVENT, PAYMENT IN FULL IS DUE, RAIN OR SHINE. In the event of an approved cancellation, all monies paid will be kept on record and can be applied to any future booking within 6 months from the contracted event date, but it will not be refunded. The deposit is non-transferable without prior authorization.
POWER AND WATER
You agree to provide a WORKING power outlet and/or water hose within 75 feet of the setup area. If beyond 75 feet, you must supply hoses and extension cords. NO REFUNDS will be issued if we cannot perform due to power or water issues at your location.
GENERAL
RUMBA BOOTH will consider, and whenever possible, honor special requests, i.e., early set-up, at an additional fee.
Absolutely NO changes to the contract can be made directly with field staff. Customer MUST contact the office.
If your event will take place in a park, it is the customer’s responsibility to obtain permission for special activities such as; water products, music, etc.
When booking large items, it is the customer’s responsibility to ensure that they will have sufficient spacing and entrance to accommodate the unit(s) that they have ordered. If a customer is unsure of their spacing, RUMBA BOOTH will be happy to conduct a ‘site check’ (Additional charges may apply) in order to avoid a problem or delay on the day of event. If customer does not secure proper spacing, RUMBA BOOTH is NOT responsible and full payment will be due with no discount.
RUMBA BOOTH reserves the right to shut down equipment if it deems that weather conditions are dangerous to the operation of the equipment and to those using same.
RUMBA BOOTH is not responsible for electrical pipes, sprinklers or any water pipes damaged during the setup, takedown or use of our equipment on customer’s property.
Our attendants do their best to assist in collecting your event tickets and observing your event wrist bands; however, we suggest that if you really want to be strict on this, please provide a volunteer. RUMBA BOOTH will not be held accountable for lost revenue due to this process.
Any problems, issues, complaints, injuries, etc., should be reported to the supervisor on-site at your event PRIOR to the event ending and our team leaving the venue so that they can be duly noted and documented.
UNATTENDED EQUIPMENT
Lessee expressly agrees & promises to accept & assume all of the risk existing in the activity, lessee agrees to supervise all activity & proper use at all times. Lessee agrees to release, forever discharge & hold harmless for any injuries, damages, or claims that result from lessee’s negligence. Lessee is responsible for equipment being returned in working condition.
PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK
In consideration of the services of RUMBA BOOTH, their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as "RUMBA BOOTH"), I hereby agree to release, indemnify, and discharge RUMBA BOOTH, on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows:
Hold Harmless Provision: Lessee recognizes and understands that use of Lessor equipment may involve inherently dangerous activities. Consequently, lessee agrees to indemnify and hold lessor harmless from any and all claims, actions, suits, proceeding costs, expenses, damages and liabilities, including reasonable attorney's fees arising by reason of injury, damage, or death to persons or property, in connection with or resulting from the use of said equipment including, but not limited to the delivery, possession, use, operation, or return of the equipment. Lessee must communicate to event team any pipes that might be underground. Lessor is not responsible for any pipe damages as a result to staking in equipment for your safety. Lessee hereby releases and holds harmless lessor from injuries or damages incurred as a result of the use of said equipment unless lessor operating the equipment and is deemed by a court of law to be negligent in its actions. Lessor cannot under any circumstances be held liable for injuries as a result of acts of God, nature, or other conditions beyond its control or knowledge. Lessee also agrees to indemnify and hold harmless lessor from any loss, damage, theft, or destruction of the equipment during the term of this contact and any extension thereof.
The risks include, among other things: slips and falls; collision with people or other objects; the hazards of walking on uneven terrain and slips and falls; being jolted, jarred, bounced, thrown about and otherwise shaken during rides; rope burns; pinches, scrapes, twists and jolts that could result in scratches, bruises, sprains, lacerations, fractures, concussions, or even more severe life threatening hazards; the use of ropes, harnesses, and other equipment; the forces of nature, including lightning and rapid weather changes; the risk of falling from significant heights, exposure to temperature and weather extremes which could cause hypothermia, hyperthermia (heat related illnesses), heat exhaustion, sunburn, dehydration; cardiac related events or illness; drowning; colliding with others; strains, sprains, broken bones and musculoskeletal injuries including head, neck, and back injuries; cuts, abrasions, and bruises; cardiac related illness; drowning; equipment failure or operator error; condition of the track; the negligence of participants, or other persons who may be present; my own physical condition, and the physical exertion associated with this activity.
Furthermore, RUMBA BOOTH employees their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf have difficult jobs to perform. They seek safety, but they are not infallible. They might be unaware of a participant's fitness or abilities. They may give incomplete warnings or instructions, and the equipment being used might malfunction.
1. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.
2. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless RUMBA BOOTH from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of RUMBA BOOTH equipment or facilities, including any such claims which allege negligent acts or omissions of RUMBA BOOTH.
3. Should RUMBA BOOTH or anyone acting on their behalf, be required to incur attorney's fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.
4. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.
6. In the event that I file a lawsuit against RUMBA BOOTH, I agree to do so solely in the state of Florida, and I further agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.
By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against RUMBA BOOTH on the basis of any claim from which I have released them herein. I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.