Shady Frase Farm – Event Space Booking Request

Shady Frase Farm – Event Space Booking Request

Please complete this detailed booking request form for Shady Frase Farm. The more information you provide, the faster we can review availability, pricing, and logistics for your event. Submission of this form does not guarantee booking. A team member will follow up with next steps, pricing, and requirements.
SECTION 1: Contact Information

Tell us about yourself and how to reach you.
Full Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email Address
example@example.com
Preferred Method of Contact
Business/Organization Name (if applicable)
How did you hear about Shady Frase Farm?
SECTION 2: Event Overview

Tell us about your event details.
Type of Event

Other
Event Description (Please describe your event vision and purpose)
Preferred Event Date

MonthDayYear
Date
Alternate Date (if first choice is unavailable)

MonthDayYear
Date
Event Start Time

Hour Minutes

AM/PM Option
Event End Time

Hour Minutes

AM/PM Option
Total Hours Requested (including setup and breakdown)
Will you need access for setup and breakdown outside of event hours?
If yes, please explain setup/breakdown access needs
SECTION 3: Guest & Attendance Details

Help us understand your guest needs.
Estimated Guest Count
Maximum Expected Guest Count
Is this a public or private event?
Will tickets be sold?
Age Range of Guests

Other
SECTION 4: Space & Layout Needs

Let us know your space and setup requirements.
Areas Requested (check all that apply)

Other
Will you need tables?
If yes, how many and what size?
Will you need chairs?
If yes, how many?
Do you plan to bring in rentals? (Tent, Stage, Dance Floor, Lighting, etc.) Please list.
Tent Required?
Will you require electricity access?
If yes, please describe your electricity needs
Will you require water access?
Do you need a designated catering prep area?
SECTION 5: Vendors & Services

Let us know about your vendors and services.
Will you have outside vendors?
If yes, please list vendors (Caterer, DJ, Band, Photographer, Planner, etc.)
Will food be served?
Catering Type

Other
Will alcohol be served?
If alcohol is served, will you hire licensed bartenders?
Will amplified music or a DJ be present?
Fireworks or special effects planned?
If yes, please explain special effects or fireworks plans
SECTION 6: Bonfire-Specific (if applicable)

Complete this section if you are requesting the bonfire area.
Are you requesting use of the bonfire area?
Approximate bonfire start and end time
Will you need firewood provided?
Will a responsible adult be designated as fire monitor?
SECTION 7: Facilities & Logistics

Tell us about your facilities and logistical needs.
Do you require restroom facilities?
If portable restroom is needed, will you provide it or request coordination assistance?
Will you need additional trash removal services?
Will you require on-site parking attendants?
Estimated Number of Vehicles
Will you require event insurance?
Can you provide a Certificate of Insurance if required?
SECTION 8: Budget & Pricing Guidance

Help us understand your budget and pricing needs.
What is your estimated overall event budget range?
Are you interested in a weekday discount option?
Would you like information on add-on services?
SECTION 9: Policies & Agreement

Please review and acknowledge the following.
Additional Notes or Special Requests
Should be Empty:

Shady Frase Farm – Event Space Booking Request

SECTION 1: Contact Information

SECTION 2: Event Overview

SECTION 3: Guest & Attendance Details

SECTION 4: Space & Layout Needs

SECTION 5: Vendors & Services

SECTION 6: Bonfire-Specific (if applicable)

SECTION 7: Facilities & Logistics

SECTION 8: Budget & Pricing Guidance

SECTION 9: Policies & Agreement