Shady Frase Farm – Event Space Booking Request
Please complete this detailed booking request form for Shady Frase Farm. The more information you provide, the faster we can review availability, pricing, and logistics for your event. Submission of this form does not guarantee booking. A team member will follow up with next steps, pricing, and requirements.
SECTION 1: Contact Information
Tell us about yourself and how to reach you.
Full Name
*
First Name
Last Name
Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address
*
example@example.com
Preferred Method of Contact
Phone
Text
Email
Business/Organization Name (if applicable)
How did you hear about Shady Frase Farm?
SECTION 2: Event Overview
Tell us about your event details.
Type of Event
*
Wedding
Birthday Party
Corporate Event
Family Reunion
Bonfire
Graduation
Shower
Celebration of Life
Other
Event Description (Please describe your event vision and purpose)
Preferred Event Date
*
-
Month
-
Day
Year
Date
Alternate Date (if first choice is unavailable)
-
Month
-
Day
Year
Date
Event Start Time
*
Hour Minutes
AM
PM
AM/PM Option
Event End Time
*
Hour Minutes
AM
PM
AM/PM Option
Total Hours Requested (including setup and breakdown)
Will you need access for setup and breakdown outside of event hours?
Yes
No
If yes, please explain setup/breakdown access needs
SECTION 3: Guest & Attendance Details
Help us understand your guest needs.
Estimated Guest Count
*
Maximum Expected Guest Count
Is this a public or private event?
Public
Private
Invitation Only
Will tickets be sold?
Yes
No
Age Range of Guests
Adults Only
Mixed Ages
Mostly Children
Other
SECTION 4: Space & Layout Needs
Let us know your space and setup requirements.
Areas Requested (check all that apply)
Outdoor field
Barn
Bonfire area
Parking area
Other
Will you need tables?
Yes
No
If yes, how many and what size?
Will you need chairs?
Yes
No
If yes, how many?
Do you plan to bring in rentals? (Tent, Stage, Dance Floor, Lighting, etc.) Please list.
Tent Required?
Yes
No
Unsure
Will you require electricity access?
Yes
No
If yes, please describe your electricity needs
Will you require water access?
Yes
No
Do you need a designated catering prep area?
Yes
No
SECTION 5: Vendors & Services
Let us know about your vendors and services.
Will you have outside vendors?
Yes
No
If yes, please list vendors (Caterer, DJ, Band, Photographer, Planner, etc.)
Will food be served?
Yes
No
Catering Type
Licensed Caterer
Food Truck
Potluck
Self-Provided
Other
Will alcohol be served?
No Alcohol
Beer & Wine Only
Full Bar
If alcohol is served, will you hire licensed bartenders?
Yes
No
Not Sure
Will amplified music or a DJ be present?
Yes
No
Fireworks or special effects planned?
Yes
No
If yes, please explain special effects or fireworks plans
SECTION 6: Bonfire-Specific (if applicable)
Complete this section if you are requesting the bonfire area.
Are you requesting use of the bonfire area?
Yes
No
Approximate bonfire start and end time
Will you need firewood provided?
Yes
No
Will a responsible adult be designated as fire monitor?
Yes
No
SECTION 7: Facilities & Logistics
Tell us about your facilities and logistical needs.
Do you require restroom facilities?
No
On-site restroom
Need portable restroom rental
If portable restroom is needed, will you provide it or request coordination assistance?
We will provide
Request coordination assistance
Will you need additional trash removal services?
Yes
No
Will you require on-site parking attendants?
Yes
No
Estimated Number of Vehicles
Will you require event insurance?
Yes
No
Unsure
Can you provide a Certificate of Insurance if required?
Yes
No
SECTION 8: Budget & Pricing Guidance
Help us understand your budget and pricing needs.
What is your estimated overall event budget range?
Please Select
Under $2,000
$2,000 - $5,000
$5,000 - $10,000
$10,000 - $20,000
Over $20,000
Other
Are you interested in a weekday discount option?
Yes
No
Would you like information on add-on services?
Yes
No
SECTION 9: Policies & Agreement
Please review and acknowledge the following.
Additional Notes or Special Requests
Submit Booking Request
Should be Empty: