Highway Safety Improvement Program (HSIP) Application

Highway Safety Improvement Program (HSIP) Application

Funding for Safety Projects consistent with our Safety Action Plan
- In March 2026, the DCTC adopted a Transportation Safety Action Plan (SAP). Through this solicitation, municipalities and public agencies can apply for federal funding for transportation safety projects on public roads, consistent with the SAP.
  
  (Note: if the project involves a State or County road, please discuss it with NYSDOT or County DPW-Engineering for concurrence before applying.)
  
  The SAP includes recommendations for location-specific safety improvements (see the Hotspot Screening Map, Countermeasure Toolkit, and Location Report), as well as 'systemic' treatments that can be applied across multiple locations with similar characteristics (see the Systemic Screening Maps, Systemic Countermeasures Report, and Filterable spreadsheet).
  
  About $2.5 million in Highway Safety Improvement Program (HSIP) funding is available. Federal funds cover 80% of project costs, so a 20% local match is required. Project sponsors must follow the federal aid process, as outlined in NYSDOT's Local Projects Manual.
  
  Projects will be evaluated based on their feasibility and consistency with the SAP. Awarded projects will be added to our Capital Program, or TIP.
  
  Schedule (subject to change)
  - June 1, 2026: Solicitation issued
  - July 2, 2026: Project applications due by 4:00 pm
  - August 2026: Project selection
  - September 2026: Selected project(s) added to the Capital Program (TIP)
  Instructions
  
  This application is hosted on Jotform. Compatible browsers include Chrome, Firefox, Edge, and Safari. No account is needed—just click “Skip” at the bottom of any pop-up box to proceed.
  1. Submit one application per project.
  2. Answer all fields with the relevant project information. Required fields are marked with an asterisk (*).
  3. Error messages will appear in red if there are data entry issues. You must fix these errors before you can submit the application.
  4. When the application is submitted, you will receive an email confirmation with a pdf version of the completed form. The DCTC will automatically receive a copy of the pdf as well.
  Helpful Tips:
  - Save your work regularly as you fill out the form. This will allow you to return to an open application (so you don't have to fill it all out at once).
  - Avoid clearing your browser cookies before saving, as this could cause you to lose your progress.
  Consultants may prepare all or part of a project application on behalf of a municipality, but they may not participate in a competitive solicitation for consultant services for the same project, unless the consultant has been procured through a competitive process that included subsequent phases of the project, such as design, construction support, and construction inspection of the project. For more information on Consultant Procurement, see Chapter 6 of the NYSDOT Local Projects Manual.
  
  Application Sections:
  - Part A: Certifications
  - Part B: Sponsor Information
  - Part C: Project Information
  - Part D: Right-of-Way (ROW) Information
  - Part E: Project Cost and Schedule
  - Part F: Application Submission
  Applications are due by July 2, 2026 at 4:00 pm.
  
  Questions? Contact the DCTC at 845-486-3600 or by email at dctc@dutchessny.gov for assistance.

- Project Eligibility
  
  To be eligible for HSIP funding, projects must be on a public road and consistent with the recommendations in our Safety Action Plan.
- Project Administration
  
  While HSIP funding can be used on any public road, it is federal funding, so project sponsors must follow the local federal-aid process. See NYSDOT's Training Resources and Local Projects Manual for more information about the administration and management of a locally-sponsored federal aid project.
- Certification
- Project Delivery
  
  The project sponsor is expected to complete the project as proposed, if funded. However, the DCTC understands that the design process may uncover challenges that prevent the project from being completed exactly as described.
  
  Minor changes can be approved by DCTC staff, while significant project changes will be subject to DCTC voting member approval (see Attachment 2 of our Bylaws).
  
  The project sponsor is expected to work with the DCTC and NYSDOT’s Local Projects Unit to ensure that the project is completed on schedule.
  
  Any cost overruns are the Project Sponsor's responsibility.
- Certification

- Project Sponsor
- Project sponsor(s) (the municipality or agency submitting the proposal):
- Has the sponsor completed a federal-aid project within the past 10 years?
- Please describe the sponsor’s experience and familiarity with the federal-aid funding process.
- Sponsor Priority
- Is the sponsor proposing multiple projects?
- What is the priority of this project vs other projects proposed by the sponsor?
- Contact Person
  
  Provide contact information for the person with direct knowledge of the proposed project.
- Name
  
  First NameLast Name
- Title
- Affiliation
- Address
  
  Street Address
  
  Street Address Line 2
  
  CityState / Province
  
  Postal / Zip Code
- Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- Email
  example@example.com

- Project Purpose and Description
- Project Name
- Provide a brief project description, including the purpose and need for the project.
  
  0/100
- Describe the scope of work in more detail.
  
  0/500
- Alignment with DCTC's Safety Action Plan
  
  Proposed projects must be consistent with the goals and recommendations in the DCTC’s Transportation Safety Action Plan. See the hotspot and systemic maps from the SAP or using the Moving Dutchess Forward map viewer. See also the various reports on the SAP webpage.
- Does the project address a high-crash or high-risk location identified in the Safety Action Plan?
- Describe how the project aligns with the Safety Action Plan.
- Project Location and Limits
- Facility Name(s) or Route Number(s)
- Facility Owner(s)
- Is the Facility Owner the same as the Project Sponsor?
- Provide written support from the facility owner:
  
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- Facility Maintenance Responsibility(/ies) (current)
- Municipality/ies
  If the project crosses municipal boundaries, insert multiple City/Town/Village names.
- Project Limit - START
  Describe the START point of the project using GPS coordinates, cross street names, and/or specific street addresses.
- Project Limit - END
  Describe the END point of the project using GPS coordinates, cross street names, and/or specific street addresses.
- What is the total project length in miles (if applicable)?
- Upload a map, plans, or other relevant images showing the proposed project's location.
  
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- Upload any relevant reports or local studies.
  
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- Is there anything else we should know about the proposed project?
- Current TIP Projects
  
  Additional information is required if the project is on DCTC's current TIP.
- Is this project on the current TIP?
- If Yes, enter the Project Identification Number (PIN)
- Local Support
- Attach a local Resolution endorsing the project, identifying the local funding match source, and confirming that any cost overruns are the responsibility of the project sponsor.
  
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- Please describe community outreach, involvement, and support for the project.
- Attach any letters of support or other documentation of support from the broader community or involved agencies.
  
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Does this project require Right-of-Way?
Describe ROW needs.
What is the number of anticipated ROW acquisitions, easements, and/or leases?

Add any notes about the above ROW table:
Upload additional ROW information if needed.

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Is utility coordination or relocation required?
Describe the need for utility coordination or relocation.
Upload additional utility coordination information if needed.

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Accurate cost estimates are an important part of the project evaluation process. NYSDOT has several tools that can assist:
- Quick Estimator Reference for Complete Streets projects (use Regions 8 & 10 tab)
- Project Estimating – NYSDOT Highway Design Manual Chapter 21 (includes a Preliminary Cost Estimating Tool)
- Consultant Inspection Estimating Tool
- NYSDOT Weighted Average Item Price Report
- NYSDOT Pay Item Catalog
Cost and Schedule

Federal funding can cover a maximum of 80% of the Total Project Cost. A minimum 20% local match is required (based on the Total Project Cost). A higher local match can indicate strong local support and commitment.
Total Project Cost
Enter Total Project Cost rounded to nearest dollar (e.g. $1,234,567)
Federal Funds Requested (80% of Total Project Cost, maximum)
Required Local Match (20% of Total Project Cost, minimum)
List the source(s) of all local matching funds.
(i.e. general funds, bonds, public/private partnerships, intermunicipal financial partnering, etc.)
Describe the project status. What planning/ preliminary design/ engineering/ construction has already been completed?

Cost and Schedule by Project Phase

Rows	Total Cost	Total Months to Complete
ROW Incidentals
ROW Acquisition
Preliminary Design
Detailed/Final Design
Construction
Inspection/ Contingency
Other Costs
Total

Cost Estimate Documentation: Provide documentation to support the estimated project costs.

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Supplemental Project Schedule: Upload supplemental schedule information if needed.

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Professional Engineer Certification

A letter is required from a New York State licensed engineer certifying that they have reviewed and approve of the project plans, cost estimate, and overall application. See sample letter template here.
Please attach the Professional Engineer Certification letter

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- Signature
- Should be Empty:

Rows	Type: Acquisition, Easement, or Lease	Property Owner or Lessee Name(s)	Lease/ Contract/ Easement Term (years)
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Highway Safety Improvement Program (HSIP) Application

Project Eligibility