Certificate of Insurance: Exhibitors and their authorized decorators must have liability insurance. Each exhibitor must provide a one-page “Certificate of Insurance” in the name of the Focused Ultrasound Foundation (the “Foundation”), from their insurance company showing coverage for the duration of the event, including move-in and move-out. The minimum requirement is liability and property damage insurance in no less than $1,000,000 per occurence.
Contents of Exhibit Space: Exhibit space includes one (1) 8 ft. x 30 in. skirted and draped table, two (2) chairs and one (1) wastebasket. Exhibitors may rent audio visual equipment (using the Audio Visual Exhibit Order Form) and/or additional furnishing items from the Hilton McLean Tysons Corner.
Assignment of Space: Reservation of exhibit space is based on sponsorship level and receipt of payment. Send the completed Sponsor and Exhibitor Agreement Form to Lynne Valentic at lvalentic@custommanagement.com by 1 September 2026 to receive all stated benefits.
Booth Restrictions: Booth banners and display elements cannot exceed a height of three (3) feet, if placed on table. “Subleasing” of space is not permitted.
Ancillary Events: An ancillary event is any function held during Celebrating Focused Ultrasound: The Future is Now (the “Celebration”) by a party other than the Foundation. All ancillary events must receive Foundation authorization whether the organizer is requesting Celebration meeting space or holding the event off-site. No events may be scheduled during Celebration hours. To obtain Celebration meeting space, the organizer must be at least a Silver Sponsor.
Liability/Hold Harmless: Exhibitor shall indemnify, defend, and hold harmless the Foundation and its employees, agents, and affiliates from and against any and all costs, liabilities, damages, losses and harm from any third party claims arising from any acts or omissions of exhibitor or its agents, including without limitation, any display or promotion of product materials by exhibitor.
Protection of Exhibit Space: Nothing shall be posted, tacked, nailed, screwed, or otherwise attached to columns, walls, floor, or other parts of the venue without the written permission of the Foundation or a representative of the hotel property, which must be provided to the Foundation. Exhibitors are liable for any damage to facility property caused by such exhibitor and/or such exhibitor’s guests, including
damage to escalators, elevators, floors, walls, columns, standard booth equipment or other exhibitor’s property.
Enforcement of Policies: The policies of the Foundation’s exhibits are intended to bring order and fairness to the Celebration. The exhibitor agrees that the Foundation shall have the right to make such rules and regulations or changes in floor plan arrangements of booths for said exhibition as it shall deem necessary. The Foundation shall have the final determination for enforcement of all policies and
conditions. The Foundation reserves the right without recourse to control or prohibit any exhibit or part of any exhibit that is contrary to the Foundation’s mission and values. This includes the conduct of persons and the content and placement of printed matter. The Foundation may dismiss an exhibitor from the conference for unethical conduct. It is agreed that no refund of fees shall be made upon dismissal.
Exhibitor Responsibility and Badges: Each exhibitor must name at least one person to be the representative in connection with installation, operation, tear-down, and removal of the exhibit. The Foundation reserves the right to have the exhibit installed or cleared at the expense of the exhibitor. Complimentary registrations are based on sponsorship level. Additional representatives may register for an additional fee. Exhibitors are invited to attend the sessions but must wear their badges at all Celebration functions.
Compliance with Fire Regulations & Laws: No volatile or flammable fluids, substances, or materials of any nature prohibited by local ordinances, the local fire department, or insurance carriers may be used in any booth or in the exhibit area. Exhibitors must comply with all laws, rules, regulations, and ordinances. Exhibitor represents and warrants that its products and services for exhibition are
marketed for the labeled indication or promoted for use in accordance with all applicable laws and regulations, including by the US Food, Drug and Cosmetic Act.
Terms & Conditions: As an Authorizing officer, I hereby authorize the Focused Ultrasound Foundation to reserve exhibit space for use by the company or organization indicated below. I hereby acknowledge receipt of and agree to abide by the Exhibitor Policies and to all conditions under which exhibit space is leased to the Foundation. The Foundation reserves the absolute right, at any time, to determine the eligibility of any company or product for inclusion in the exhibit. I acknowledge that space assignments shall be acceptable unless the Foundation is notified in writing within fifteen (15) days of the date of assignment notification. I specify that the products or services listed in your description are those to
be exhibited.
WARRANTY DISCLAIMER: EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE FOUNDATION MAKES NO REPRESENTATIONS OR EXTENDS ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED WITH REGARD TO THE ACTIVITIES TO BE PERFORMED HEREUNDER, INCLUDING THE RESULTS OF PARTICIPATION IN THE SYMPOSIUM, SECURITY FOR THE DURATION OF THE MEETING, OR ANY LOSS OF EXHIBITOR’S OR SPONSOR’S MATERIAL BY ANY CAUSE.
Governing Law: This Sponsor and Exhibitor Agreement Form shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to choice of laws provisions.