Meadows/ Black Box Technical Equipment Usage/Setup

Technical Equipment Usage/Setup Form

This form is intended to provide initial information of your needs to the theatre and technical staff for the Meadows Hall Event Space and/or Inzer Hall Black Box. Completing this form allows us to make your event as successful as possible. Once completed, an invoice will be issued to the provided email address with deposit and payment information, if applicable. Please call us at 256-549-8475 if you have any questions.
RENTER INFORMATION
Organization
Renter Full Name (must be an individual)

First NameMiddle NameLast Name
Renter Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Renter Email
example@example.com
Name of Event (as it would appear on a ticket)
Rental Classification
Non-Profit (501c3) File Upload

Cancelof
Event Details & Technical Needs
Scheduling
Rehearsal/Set-up 1 (enter the start day and time for your event. Rehearsal date(s) will include 5 hours from entry of the venue to exit, any additional hours will be billed per the rate listed on the WHFAC Rental Rates and Policies form.)

MonthDayYear
Date
Hour MinutesAM/PM Option
Rehearsal 2

MonthDayYear
Date
Hour MinutesAM/PM Option
Rehearsal 3

MonthDayYear
Date
Hour MinutesAM/PM Option
Rehearsal 4

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 1 (enter the start day and time for your event. Performance date(s) will include 5 hours from entry of the venue to exit, any additional hours will be billed per the rate listed on the WHFAC Rental Rates and Policies form.)

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 2

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 3

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 4

MonthDayYear
Date
Hour MinutesAM/PM Option
Additional Hour(s) - Please list the date and how many additional hours you will need for each day.
General Information
Number of performers/ participants?
Include any backstage 'crew' members from your organization.
Estimated Attendance for Event?
If multiple shows list estimated average attendance per event.
ADVISORY (Meadows Only): All GSCC events MUST submit a ticket to maintenance to acquire additional chairs AND set-up. The Division of Fine Arts is not responsible for any non-standard seating requests over 125 total chairs.
Approximate performance run time?
Additional Space Usage
Type of Seating/Ticketing (Capacity: Meadows: 230, Black Box: 85)
Equipment Needed
Wireless Handheld Mic (4 available - $15 per mic, per day)
List number needed, if none are needed - leave blank.
Folding Table & Table Cloths*
Two included with rental fee.
Presentation System (clear-touch monitors) - 2 available - $30 per day
Presentation Set-up:

NOTE: Any presentation should be loaded onto a thumb-drive that is compatible with clear-touch monitor technology.
Staging Description
Please list your desired staging set-up/layout, include lighting, audio, and any seating or performance set-up
NOTE: Hanging elements are not permissible in this space.
In-House Curtains Request
Choir Risers
Additional Set-up Needs:
List any additional technical and set-up needs for your event. Include items such as on stage chairs, lectern, etc.
Staffing
Additional Technician(s): $15 per hour, minimum 4 hours
List the number of additional technicians needed. One (1) technician for lighting and audio is include in rental fee.
I understand that a minimum Event Security and Custodial fee of $300.00 per performance will be added to final settlement statement. Additional security may be added dependent upon estimated attendance for each performance.
Miscellaneous
I understand that if my event charges an admission fee of any kind that I am required to use the Wallace Hall Fine Arts Center Box Office Service. Tickets issued from any other sources are invalid.
I understand that prohibited items such as open flames, glitter, confetti, sparkle spray, feathers, hay, fake snow, or other small confetti or glitter-like goods are not to be used. Organizations will be billed a minimum of $250.00 if any prohibited items are used at an event.
I understand that event insurance is required for any use of Meadows Hall, Inzer Black Box, and Wallace Hall Fine Arts Center. This insurance shall list Gadsden State Community College as additionally insured. For more information, view the Event Insurance requirements located in your rental agreement
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Technical Equipment Usage/Setup Form

RENTER INFORMATION

Event Details & Technical Needs

Scheduling

General Information

Equipment Needed

Staffing

Miscellaneous