SCTC's Summer Children’s Theatre Camps Registration

PLEASE FILL OUT ONLY ONE FORM PER CAMPER, REGARDLESS OF THE NUMBER OF WEEKS THEY ARE REGISTERED FOR. 

IMPORTANT: This form contains a release of liability and assumption of risk. Please read each section carefully before signing. If you have questions, contact SCTC at stratcoordinator@saultctc.ca or (705) 257-6145.

Thank you for your interest in the SCTC's Summer Children’s Theatre Camps. A registration form must be filled out for each participant. Payment in full is due immediately. A wait list will be created if the camp reaches capacity.

For those interested in the 2-week intensive camp, an audition is included in the registration process. Please see below for more information. 

NOTES ON DATES: Please note that the two-week Intensive begins on Monday, August 3rd, which is a Civic Holiday. Camp will still run that day. We recognize that many families continue to work on the holiday, and we want to ensure care and programming are available.

Additionally, during the two-week Intensive, there may be an opportunity for an additional off-site performance on the Saturday following the camp. This will depend on interest and availability. Families should keep this potential date in mind, and more details will be shared if confirmed.

Cancelation Policy: Sault Community Theatre Centre reserves the right to cancel the Summer Theatre Camp if minimum registration numbers are not met or if unforeseen circumstances arise.

In the event that the camp is cancelled by SCTC, all registration fees paid will be fully refunded to parents/guardians. Families will be notified as soon as possible should a cancellation be required.

If a parent/guardian needs to withdraw their child from a Summer Theatre Camp, SCTC must be notified in writing immediately.

Full refunds will be issued for cancellations received on or before June 1.

Partial refunds may be issued for cancellations received at least two (2) weeks prior to the start of the camp.

Cancellations made less than two weeks before the camp start date are not eligible for a refund, though SCTC understands that special circumstances may arise and will consider exceptions on a case-by-case basis.

One-Week Camps

Each one-week camp includes a brief, informal optional information session held shortly before the start of the week (typically the week or weekend prior). This is a chance for our team to get to know each camper, understand their interests and needs, and ensure we are prepared to support the group as effectively as possible from day one. No prior theatre experience is required.

Two-Week Intensive Performance Camp

The two-week intensive includes a short audition and intake process. This consists of a brief interview and a simple performance activity, which will be clearly communicated in advance. The goal is to ensure campers are ready for a more focused rehearsal process and to help staff thoughtfully place participants within the production. Prior training is not required, but campers should have a genuine interest in performance and a willingness to commit to the creative process.

Registration for the two-week intensive is considered pending until the audition process is completed. If a camper is not able to participate in the two-week program following this process, a full refund will be issued.

In the event of illness or injury during camp, and if I cannot be reached in a timely manner, I authorize SCTC staff to:

– Administer basic first aid on site;
– Contact emergency services (911) if the situation warrants;
– Arrange transportation of my child to the nearest medical facility; and
– Consent to emergency medical treatment deemed necessary by licensed medical professionals.

SCTC will make all reasonable efforts to contact the parent/guardian and emergency contact before or as soon as practicable after seeking emergency care.

I acknowledge that participation in SCTC Summer Theatre Camp activities involves inherent risks which may result in personal injury, illness, or damage to personal property. These risks include, but are not limited to:

– Physical movement, dance, and choreography activities
– Rehearsal, staging, and live performance activities
– Outdoor recreation and group-based physical activities
– Off-site outings, including but not limited to swimming, and transportation to and from such activities
– Interaction with guest instructors, volunteers, and other participants
– Exposure to allergens despite reasonable precautions taken by SCTC

Injuries or illness may occur despite reasonable safety precautions taken by SCTC and its staff. 

In consideration of my child being permitted to participate in SCTC Summer Theatre Camp, I, the undersigned parent/legal guardian, on behalf of myself, my child, and our respective heirs, executors, administrators, and assigns, hereby:

(a) Release and forever discharge the Sault Community Theatre Centre, its directors, officers, employees, volunteers, instructors, agents, and representatives (collectively, the “Released Parties”) from any and all claims, demands, actions, causes of action, costs, and expenses of every nature and kind arising out of or in any way connected with my child’s participation in camp activities;
(b) Waive any claim I or my child may have against the Released Parties for personal injury, illness, death, property damage, or loss of any kind resulting from participation in camp activities, including claims arising under the Occupiers’ Liability Act, R.S.O. 1990, c. O.2, whether on SCTC premises or at off-site locations;
(c) Agree that this release applies to all claims for injury, loss, or damage occurring during or related to camp participation, howsoever caused, except where directly caused by the gross negligence or willful misconduct of the Released Parties.

I agree to indemnify and hold harmless the Released Parties from and against any and all claims, liabilities, damages, costs, and expenses (including reasonable legal fees) arising out of or related to:

– My child’s conduct during camp activities;
– Any failure on my part to disclose relevant medical or health information as required by this form; or
– Any breach of camp policies by myself or my child.

SCTC strives to create a welcoming and supportive environment for all campers. If your child has specific medical or support needs, we ask that you contact the SCTC team prior to registration so we can discuss your child’s individual situation and determine whether the camp environment is a good fit at this time.

Our goal is to ensure a safe, positive experience for all campers and staff, and these conversations help us plan appropriately and set everyone up for success.

I acknowledge that my child is expected to:

– Treat all campers, staff, volunteers, and guests with respect
– Follow the instructions of camp staff at all times
– Participate safely and refrain from behaviour that may endanger themselves or others

SCTC reserves the right to remove a participant from the program at any time for serious misconduct or behaviour that compromises the safety or wellbeing of any participant, staff member, or volunteer. In such circumstances, refunds are at SCTC’s sole discretion.

During camp activities, rehearsals, and performances, SCTC may photograph or video record participants as part of regular program documentation. Images or recordings may be used for promotional, marketing, educational, or archival purposes, including on SCTC’s website, social media platforms, printed materials, and funding or reporting documents.

No compensation is provided for such use. Participants will not be identified by full name without separate written permission.

SCTC will make reasonable efforts to exclude non-consenting participants from photographs and recordings; however, SCTC cannot guarantee that a child will not appear incidentally in group images.

I acknowledge that my child must not attend camp if they are exhibiting symptoms of communicable illness, including but not limited to fever, vomiting, diarrhea, or other contagious conditions. SCTC reserves the right to send a child home if they show signs of illness during the camp day.

I agree to arrange prompt pickup if contacted by SCTC staff regarding my child’s health.

Camp programming may include off-site outings such as swimming or other activities. Families will be notified in advance of any such outings, including supervised transportation to and from such locations.

Refund Policy:
– Full refunds for withdrawals received on or before June 1.
– Partial refunds may be issued for withdrawals received at least two (2) weeks prior to the camp start date.
– Withdrawals made less than two weeks before the camp start date are generally not eligible for a refund.
– SCTC reserves the right to cancel a camp if minimum registration is not met; in such cases, all fees will be fully refunded.

Limitation of Liability:
To the fullest extent permitted by law, I agree that any liability of SCTC arising from my child’s participation shall be limited to the total amount of registration fees paid by me for the applicable camp session.

Before completing registration, please carefully review the SCTC Summer Theatre Camp Information Sheet

https://drive.google.com/file/d/1YSr6CGrNJpvue-GqPa1ud5HlB7bBRRmy/view?usp=sharing

By signing below, I confirm that:

– I am the legal parent or guardian of the camper named in this form and have the legal authority to enter into this agreement.

– I have read the SCTC Summer Camp Information Sheet and understand the policies, procedures, and expectations described therein.

– I have read and understood each section of this Registration and Consent Form, including the assumption of risk, release and waiver of liability, and indemnification provisions.

– I understand that this document contains a waiver of legal rights and is legally binding upon myself, my child, and our respective heirs, executors, administrators, and assigns.

– I have had the opportunity to ask questions about any provisions of this form before signing.

– I sign this agreement freely and voluntarily.