AGS Request Form for Events, Activities, Meetings, Fundraisers, and Calendar Items
Please submit this form 4 weeks prior to the preferred event date. Please complete and submit this form in order to do any of the following: Host a school sponsored event or activity on behalf of AGS (on or off campus); Host a meeting for AGS or an AGS organization (on or off campus); Host a fundraiser for AGS or an AGS organization (on or off campus); Host a non-school function on the property of AGS; Add something to the school's Master or Parent or Faculty/Staff Calendar(s); Any other type of function that is taking place at the school or sponsored by the school. Note: You will receive an email if your request is approved. We ask that you not move forward with any implementation plans until your event is approved.
Name of person completing form:
*
First Name
Last Name
Email of person completing form:
*
example@example.com
Cell phone number of person completing form:
*
Please enter a valid phone number.
Format: (000) 000-0000.
Select the sponsoring organization of the group:
*
Athletics
PTG
Advancement/Fundraising
Fine Arts
Faculty/Staff
School Administration
Other
Name of person in charge of this event if different from person completing form:
First Name
Last Name
Email address of person in charge of this event if different from person completing form:
example@example.com
Cell phone number of person in charge of this event if different from person completing form:
Please enter a valid phone number.
Format: (000) 000-0000.
Is this event/activity/meeting new to AGS or is it Returning (meaning it has been done at AGS in the past two years)?
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New
Returning
What is the Name of this Event/Activity/Meeting?
*
Describe this event/activity in detail. Include its purpose, what guests/participants will be doing, and any other information that you feel we should know.
*
Preferred Date:
*
-
Month
-
Day
Year
Date
Alternative Date (if preferred is not available):
*
-
Month
-
Day
Year
Date
Preferred Start Time (time when guests arrive):
*
Hour Minutes
AM
PM
AM/PM Option
Preferred End Time (time when guests leave):
*
Hour Minutes
AM
PM
AM/PM Option
Date of Event/Activity Setup will Begin if Different from the Date of Event:
-
Month
-
Day
Year
Date
How long do you need for setup?
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No setup required
1 Hour
2 Hours
3 Hours
4 Hours
Cleanup must be completed before leaving campus. What time will cleanup be over?
*
Hour Minutes
AM
PM
AM/PM Option
Event/Activity Type (please select all that apply):
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Meeting
Student Activtiy
Fundraiser
Parish Activtiy/Event
Community Event: AGS Parents, Students, Employees, and Alumni
Public: Open to Guests Not in the AGS Community
Other
Preferred Event Location(s) (please select all that apply):
*
Cafeteria/Kitchen
Gymnasium
Gymnasium Parking Lot
Gymnasium Concession Area
Library
Science Lab
Playground
Classroom(s)
Staff Parking Lot
Church Parking Lot
Front Lawn/Marian Grotto
Off Campus (not on property)
Other
What questions, comments, concerns, or other information do you need to share with the school's admin team about this event? If you don't have any, type NONE.
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Please review the 2025-2026 Chairperson's Reference Guide here.
Please sign below indicating that you have received, read, and understood the guidelines contained within the 2025-2026 Chairperson's Reference Guide.
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