Clone of FOOD VENDOR APPLICATION

CONTACT INFORMATION

Business Name*

Contact Name*

First NameLast Name

Email*

example@example.com

Mailing Address*

Street Address

Street Address Line 2

CityProvince

Postal Code

Phone Number*

Primary

Secondary Phone Number

Cell Phone

Website

GARBAGE CLEAN UP FEE - $100

Food Truck or any other Food related concessions are required to pay a Garbage clean up fee, all food / booth selling on site consumables must pay this fee.

BASIC FEE - $400

BASIC FEE INCLUDES: 10 feet frontage in an OUTDOOR SETTING, 3 Vendor Parking Passes, & Water Hook-Up. Nothing may stick out past your site, including tent pegs, hitches or tie downs, etc.

NOT PROVIDED: Tables, Chairs, Hoses, Tents/Canopies, and we are unable to provide assistance in setting up your booth.

Have you attended the festival previously?*

YesNo

Prime Tier Location*

Tier 1 ($100)Tier 2 ($75)Tier 3 ($50)Tier 4 (No additional charge)

Product List*

Please provide a detailed list of items you plan on selling. Be as detailed as possible, as you will only be permitted to sell what is on your list. In the interest of all Vendors, the Harvest Festival Committee reserves the right to limit what may be sold by any individual vendors. Should this be the case, you will be notified upon acceptance.

Menu*

Please upload your menu and use the space below to provide the file name so we can easily identify it.

Gluten Free or Vegan Options*

Please let us know so we can highlight this on our website to make the food court easier to navigate for patrons with dietary restrictions.

FOOD VENDOR SPACE DETAILS

When determining frontage and depth requirements, please include all hitches, tables, truck cabs and accesses to the end of the vehicle. Additional vehicles are not allowed to remain on site during operating times. If special considerations must be made (eg. generators/coolers on a vehicle) please include vehicle dimensions in your overall requirements.

There will be an additional fee of $100 for any additional vehicle that is required on-site. REMINDER - No campers / rv's are allowed on premises.

Do you require an additional vehicle behind your food truck?*

Yes ($100)No

Frontage*

Depth*

Type of Unit*

Food TruckPull-Behind Trailer

Side of Service*

Which side of your unit do you serve out of?

If you selected "Other" please provide your details here.

Power Requirements*

Power Requirements will only be approved following application reviews. Please note: Some vendors will be required to use Generators / Propane for their trailers based on their location. Please indicate below if you are to use alternate sources of power. You will be contacted after April 1, 2025 to confirm.

Power Required*

Please note how much amperage your Food Truck requires.

Are you able to use a generator or propane as your sole source of power?*

YesNo

Electrical Details

Please use this space to describe the amperage for each plug requested in the previous section. Additionally, please describe any additional requirements. PLEASE NOTE: You will only receive the plugs you ask and pay for. Additional plugs will be charge to you at a flat fee of $200 (payable immediately on site). ANY UNFORESEEN PROBLEMS ARISING AFTER YOUR ARRIVAL THAT REQUIRES EXTRA SUPPORT FROM OUR ELECTRICIAN WILL BE AN ADDITIONAL COST TO THE VENDOR OF $200.

Do you require a freshwater supply? (Note: you are responsible for supplying your own hoses. Hookups will be brought within 50-100' of your booth.)*

YesNo

Health Permit Number

A copy of a valid health permit, issued from Manitoba Health and Healthy Living must accompany the application for it to be considered complete. Your health permit must be issued by the health inspector of the district in which you reside.

For more information, please contact the Winkler & District Health Inspector at healthprotection@gov.mb.ca or call (204) 945-4204.

Liability Insurance

It is the Harvest Festival's policy that renters shall provide LIABILITY INSURANCE of $1,000,000 for itself and all of its participants. A copy of a valid insurance policy, must accompany the application for it to be considered complete.

To acquire insurance, you may contact your local insurance company.

Please select your ideal arrival and set-up time. Each vendor will receive an email the week of July 26, 2026 outlining the time slot (within one hour increments) that they have been allotted. Vendors arriving outside of their allotted time frame may be refused entry. If entry is refused, no refunds will be issued.

Note: While we will try our best to provide each vendor with their ideal arrival and set-up time, the Harvest Festival reserves the right to adjust set up times based on site plan and your individual location on the grounds.

Full payment will be required before you are able to park in your stall.

First Choice*

Second Choice*

Please choose a different time than your first choice.

Third Choice*

Please choose a different time than your first and second choice.

Which day do you plan on departing the festival grounds?*

This year, the Winkler Harvest Festival Committee has reserved a handful of sites within the Winkler Campground to be used for Vendors and Food Trucks participating at the Festival. The rates will remain the same as the Cities rates but this would allow for you to reserve a site before they are open to the public.

All sites include water hook-up.The maximum RV length for all sites is 30 feet.

Are you interested in booking a site within the Winkler Campground?

YesNo

If yes, which type of campsite would you need?

30 amp15 amp

If yes, what day would you be checking in?

Date

If yes, what day would you be checking out?

Date

Additional Needs

Is there anything else we need to know about you or your booth to further accommodate you? Please note it here.

Subtotal

*Application will be reviewed, price may be subject to change

Please provide us with your method of payment.

NOTE:
Cash/Debit payments may only be made in person at our Office within 48 hours of application submission (1045 Grandeur Ave, Winkler, MB.).

Cheques can be mailed to 185 Main Street, Winkler, MB, R6W 1B4 and must arrive PRIOR to August 1, 2026.

Payment*

Cash (In Person Only)Debit (In Person Only)Cheque (Please make cheque payable to City of Winkler - Post Dated Cheques Not Accepted)Credit Card (Visa & MasterCard only, you will be contacted to provide information)

TERMS & CONDITIONS

Any vendor caught in violation of any of the terms & conditions listed below may forfeit the right to attend any future festivals. The Harvest Festival Grounds Committee have the authority to remove any vendor who is in violation of any of our terms at any point throughout the weekend without refund.

I (we) understand the Winkler Harvest Festival & Exhibition reserves the right to ask all vendors to provide a secure deposit equal to the amount of their Basic Fee which will be returned following the Festival, should the organizers be satisfied that all Rules & Regulations have been observed. The Festival Committee reserves the right to enforce the deposit on a case-by-case basis, reflective upon past Festival experiences. (You will be notified after June 1st, 2026 if you will be required to provide a deposit.)
I (we) understand that delivery vehicles will be permitted access onto the grounds between midnight and 11am. Between the hours of 11am and midnight, NO delivery vehicles will be permitted access onto the grounds. The Harvest Festival reserves the right to deny any extra supply vehicles on site. VENDORS FOUND WITH VEHICLES ON SITE DURING OPERATING HOURS MAY BE FINED AND/OR DEALT WITH BY LOCAL AUTHORITIES.
I (we) understand that any changes to our electrical requirements will be charged to me (us) at a flat fee of $200 (payable immediately on site).
I (we) understand that Food Vendors are required to produce a valid operators health permit.
I (we) understand that a fresh water supply and a gray water dumping facilities are available close to the booths and displays and that I (we) are required to comply with Manitoba Environmental regulations.
I (we) understand that I am (we are) limited to sell only what has been stated on our Product List section and that which has been approved by the Festival.
I (we) understand that I am (we are) limited to sell only what has been stated on our Product List section and that which has been approved by the Festival.
I (we) agree to arrive during our allotted set up time (as provided by the festival) and understand that arriving late may cause me (us) to be refused entry and forfeit our entry fees.
I (we) agree that after our approval from the Festival, reimbursements due to cancellation by vendors will be decided on a case-by-case basis and is at the discretion of the Festival Committee. I (we) understand that under NO CIRCUMSTANCES will vendor fees be reimbursed from vendors who cancel within three (3) weeks of the start date of the event.
I (we) agree that all the information stated above is correct to the best of my (our) knowledge (including total space required, electrical requirements, product list and more) and agree to cover any and all additional costs the Festival receives on my (our) behalf.
I (we) agree to be bound by and to comply with all the terms and conditions stated above.
I (we) understand that the Winkler Harvest Festival & Exhibition grounds committee reserves the right to accept or reject this application. If the application is rejected, the payment provided upon application will be voided and/or returned.
I (we) understand and agree that, upon my (our) request, the Winkler Harvest Festival Committee are authorized to move my (our) food truck and/or related equipment as deemed necessary and upon my (our) request on the festival grounds. I (we) acknowledge that any such movement is done at my (our) own risk and hereby release and hold harmless the Winkler Harvest Festival Committee from any and all liability for any loss, damage, or injury that may occur as a result of moving my (our) vehicle or equipment.

Signature

I agree to have read and understood each of the terms and conditions.

FOOD VENDOR APPLICATION

CONTACT INFORMATION

FOOD VENDOR DETAILS

GARBAGE CLEAN UP FEE - $100

BASIC FEE - $400

FOOD VENDOR SPACE DETAILS

ELECTRICAL REQUIREMENTS

Generator/Propane

WATER REQUIREMENTS

INSURANCE & PERMITS

Health Permit Number

Liability Insurance

SET UP & DEPARTURE TIMES

CAMPGROUND BOOKING

FEES & PAYMENT

TERMS & CONDITIONS