Regular Intake Form

Regular Intake Form

Corporate Client
Corporate Profile

Client Information

Rows	Details
Company Name
Contact Person Name
Title

Phone Number

Country CodeArea CodePhone Number
Email
example@example.com

Company Information

Rows	Details
Legal Corporate Name
Business Number (BN)
Registered Address
GST/HST/QST Registration Number
Corporation Type
Province(s) of Operation

Date of Incorporation

MonthDayYear
2 digit month, 2 digit day, 4 digit year
Fiscal Year-End

MonthDayYear
2 digit month, 2 digit day, 4 digit year
Nature of the business?
Briefly describe your business activities, including the list of the products and/or services available:

Related parties

Rows	YES	NO
Do you have a holding company?
Do you have a related corporations/entities (such as parent, subsidiary, holdco, opco, etc)?
Did you enter into any transactions with related person during the period?

Financial Information

Please provide the following income information

Financial data

Rows	YES	NO
Most recent financial information available?
Internal monthly or quarterly reporting available?
Most recent annual budgets or forecasts available?
Significant fluctuations in income and expenses year-to-year?

Annual Total Revenue ($)
Input Last year value
Annual Net Income (Loss) ($)
Input Last year value
Total Assets ($)
Input Last year value
Total Equity ($)
Input Last year value
Shareholder(s) & Owner-Manager Compensation

Please provide the following shareholders' information

List all shareholders and ownership %

Rows	Shareholder Name	Ownership %
1
2
3
4
5
6

Do shareholders receive

Rows	YES	NO
Salary
Dividends
Mix of both - Salary and Dividends
Shareholder loans

Loans owed by the corporation to shareholders ($)?
Due to shareholders/directors
Unpaid shareholder loans owed to the corporation ($)?
Due from shareholders/directors

Preferred compensation mix

Rows	Compensation Mix (%)
Salary
Dividends

Family involvement in business

Rows	Name	Role(s)	Currently Paid Yes	Currently Paid No
1
2
3
4

Sales Tax (GST/HST/QST/PST)

Please provide the following tax information

Sales Tax Considerations

Rows	YES	NO
Are you registered with the sales tax authority?
Do you operate in multiple provinces?
Do you have a system in place to collect and remit sales taxes to the province?
Do you have import/export of goods transactions?
Do you have import/export of services transactions?
Do you have inter-provincial or cross-border transactions?
Do you offer your goods online or in stores?
Any recent CRA audits or reassessments?

Payroll Processing/Taxes

Please provide the following payroll information

Payroll Information

Rows	Yes	No	Details	Details2
How many staff do you have on payroll right now?
What type of staff you have? (full-time, part-time, contract, seasonal, hourly)?
How is your payroll currently managed? (in-house, payroll software, third-party service provider, or external bookkeeper)
Do you have any business partners, investors, or family members on payroll?
Do you pay any wages/salaries in cash?
Do you hire independent contractors for your work?
Do you use your corporate bank accounts to pay for personal expenses?
Do you perform monthly or quarterly bank and credit card reconciliations?

Other Financial Information

Please provide the following other financial information
Which accounting software do you use?
Example: QuickBooks, Xero, Sage, Yardi, Oracle, Other
Capital Assets & Depreciation: Provide a list of fixed assets and depreciation schedule
Leases: List any commercial leases
Cash Payments: Make a list of any cash payments you've made to suppliers, directors or officers
Contractors: Make a list of all the major contractors/suppliers
Leave blank if granting us accounting software access.
Insurance for Liability (WC, Property & Casualty, Liability, Others)

List of Bank Accounts and Credit Cards

Rows	Bank Name	Account Type	Account Number	Online Access
1
2
3
4
5

Bank Accounts - Additional Note
Corporate Tax Planning Areas

Please provide the following tax-related information

Planned transactions

Rows	Select all that apply
Asset / Share Purchase or Sale
Real Estate
Reorganization
Ownership Changes
Other
None

Expect major changes in business (growth, decline, new product/expansion)?

Deductions, Losses, CCA & Tax Credits

Rows	Yes	No	N/A	Details
Home office expenses tracked?
Vehicle expenses tracked?
Non-capital losses available?
Net capital losses available?
Major upcoming asset purchase?
Capital assets requiring CCA planning?
Assets available for immediate expensing?
Eligible for enhanced CCA, or SR&E (R&D)?

Dividends, Loans & Distributions

Rows	Yes	No	N/A	Details
Plan to pay dividends?
Shareholder loans outstanding?
Intercompany loans?
Capital injections/withdrawals planned?

CRA Exposure & Risk Management

Rows	Yes	No	N/A	Details
Recent CRA audits (Income tax, or sales tax)?
CRA reassessments pending?
Aggressive tax positions historically?

Tax Planning Objectives

Rows	Select all that apply
Reduce corporate taxes
Maximize owner after-tax income
Optimize salary / Dividend mix
Defer taxes
Loss planning (use losses)
Plan for expansion or sale/restructure
Other
None / Not applicable

Additional Notes
Services Required

Select all that apply to your business needs

Services

Rows	Select	Popular sub-services	Details
Bookkeeping & Accounting
Business Tax Advisory
Financial Planning & Budgeting
Business Advisory & Valuations
Specialized Services
Payroll Services
Other

Supporting Documents Required

Please email the required documents to info@sanadvisors.ca

Mandatory documents:

Rows	Select	Details
Last year annual financial statements
Last year corporate tax return (T2) & notice of assessment
Last year GST/HST/QST annual returns
Current year trial balance / internal reports
Incorporation certificate & articles of incorporation
Shareholder register
Loan agreements, major contracts or leases
Bank statements & credit card statements

Optional (if applicable):

Rows	Select	Details
Access to accounting software
Forecasts or budgets
Asset purchase / sale agreements
Intercompany agreements
Dividend resolutions

Should be Empty:

Corporate Profile

Financial Information

Shareholder(s) & Owner-Manager Compensation

Sales Tax (GST/HST/QST/PST)

Payroll Processing/Taxes

Other Financial Information

Corporate Tax Planning Areas

Services Required

Supporting Documents Required