Specialist Food Provision Application

Specialist Food Provision Application

Friday 3rd, Saturday 4th, and Sunday 5th July 2026
This application is for specialist catering at WOMAD Glasgow (2 days) and the Glasgow Mela (1 day). See the Information Sheet for more details.

All applications must be submitted in full by the closing date of 1200hrs on Tuesday 7 April 2026. After this time, the form will close and applications cannot be submitted.

If you require this form in a different format or if you are having any problems, please contact us by email at mela@glasgowlife.org.uk, womadglasgow@glasgowlife.org.uk, or by phone on 0141 287 8985.
Your application will be evaluated and scored on the following elements:
- Commercial proposal (30%)
- Quality & Offer (50%)
- Operational (10%)
- Sustainability (10%)
Data Protection
YES

Terms and Conditions
Please ensure you have read and understood these before continuing with your application. They can be downloaded by selecting the 'down arrow' in the top right corner of the PDF.
For your information, please see the below draft Terms and Conditions governing WOMAD Glasgow and Glasgow Mela 2026.
YES

Contact Details
Contact Name*

First NameLast Name
Email Address*
example@example.com
Phone Number*

Area CodePhone Number
Company/Trading Name*
Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Commercial Proposal
See here for Specialist Food Provision Information Sheet.
Lot Applied for*
Please note all pitch dimensions should include all required space, please consider space required for food storage, generators & towbars etc.
Pitch Size (Depth in metres)*
Pitch Size (Width in metres)*
During peak service, what is your estimated maximum transaction rate per hour?
Financial Offer
Before submitting your proposal, please refer to the Information Sheet and note the Minimum fee required for the various Lots. Please do not offer less than the amount stated.
Please select catering provision category:*
Total lot offered for 3 days (£) *
YesNo
YesNo

Provision
Offering
Please submit your proposed menu including pricing. Include all hot and cold drinks and and discounts offered/meal deals.*

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What would you consider aligns you with WOMAD Glasgow and Glasgow Mela? *
Please detail what Vegetarian, Vegan, Gluten free, and kids meals your menu offers.*
Confirm any Halal friendly meals.*
Do you have separate fryers or preparation areas for Coeliac friendly meals?*
Are you free of peanuts?*
Presentation
Upload operational photograph(s) of your stall/food truck showing frontage and any branding.*

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Operational Experience
Please list any events over 5000+ capacity where you have delivered in the last three years.*
What is your typical service time per customer?*
What POS operating system do you use and are there any payment methods you cannot accept?*
Do you have a Starlink/internet connection?*
What is your contingency for system failure?*
What is your stock delivery and replenishment plan?*
Sustainability
Confirm all disposables used and they are fully compostable and certified as BSI Pass 100 compliant. Please list supplier's details below.*
Please list the sustainable practices you operate (e.g. Removed red meat, use bio-diesel, purchase fair trade, LEAF, organic certification, Soil Association, Red tractor).*
Please upload your sustainability management plan if applicable.

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In line with our commitment to supporting local economies and reducing environmental impact, we are seeking to better understand the sourcing practices within our catering supply chains.

The following information is requested for insight and baseline development only and will not be scored as part of this ITQ.

Please state the percentage (%) of food and drink products sourced from:
- Scotland
- Within 50 miles of Glasgow
Provide answer below*
What percentage of your meals are healthy options?*
Glasgow life is working towards improving the sustainability of event catering, including increasing the use of organic produce. To what extent are organic ingredients used within your menu? Please provide:
- An approx. percentage of organic ingredients used
- An outline of your approach to locally and seasonally sourced produce, including examples of suppliers where possible
- Any steps you are taking to increase the use of organise ingredients in the future.
Provide answer below:*
Should be Empty:

Terms and Conditions

Contact Details

Commercial Proposal

Provision