1. EVENT INFORMATION
Event Name: Clearwater Authors Event
Theme: A Celebration of Stories, Dreams & Creativity
Event Date: June 6,2026
Location: Celebration Station Clubhouse 24546 US Hwy 19 N, Clearwater, FL 33763
Time: 2pm-6pm
The Clearwater Authors Event is a vibrant, family-friendly celebration of literacy, creativity, and dreams, bringing together authors of fiction and non-fiction for children, teens, and adults.
A featured children’s session will be held from 3:00 PM – 5:00 PM, hosted by Tonya Latney, The Dream Coach, featuring an interactive goal setting and vision board experience connected to The Dream Journal: Who Will I Become in This World?
2. AUTHOR VENDOR FEE
Author/Vendor Participation Fee: $75.00
Fees are non-refundable unless the event is canceled by the Host Organization.
Participation is not confirmed until payment is received.
3. PAYMENT LINK INFORMATION
Payment may be submitted through one of the following methods:
Online Payment Link: https://www.birthingyourdreamsinternational.org/
(Eventbrite / Website Link)
Make payments payable to: Birthing Your Dreams International
Transaction confirmation must be emailed to: info@birthingyourdreamsinternational.org
4. TABLE & SETUP
Authors may:
✔ Bring their own table
OR
✔ One (1) table and two (2) chairs will be provided
Authors are responsible for:
Table coverings and display materials
Book inventory
Payment processing system
Applicable sales tax compliance
Setup Time: 30min- 1hr before event
Breakdown Time: before 6pm
Displays must be professional and family friendly.
5. SPONSORSHIP & PARTNERSHIP OPPORTUNITIES
In addition to author participation, businesses and organizations may participate as Event Sponsors or Community Partners.
Sponsorship Levels (Optional Customization)
Community Sponsor – $50
Logo placement on event signage
Social media recognition
Name listed in event program (if applicable)
Literacy Sponsor – $100
Logo on promotional materials
Social media spotlight post
Opportunity to include promotional items in gift bags
Dream Builder Sponsor – $200
Premier logo placement
Verbal recognition during events
Vendor table included
Featured spotlight on event page
Sponsors and Partners agree to provide logos and promotional materials by the designated deadline.
Custom sponsorship packages may be arranged upon request.
6. MARKETING & MEDIA RELEASE
By signing this Agreement, the Author/Vendor/Sponsor grants permission to Birthing Your Dreams International to:
Use name, logo, book titles, and images for event promotion
Photograph or record during the event for marketing purposes
Promote participation across social media, email, and website platforms
7. LIABILITY
The Author/Vendor/Sponsor agrees to release and hold harmless Birthing Your Dreams International, its officers, volunteers, affiliates, and venue representatives from any claims, losses, damages, or injuries arising from participation in the event.
Participants are responsible for their own property and personal liability coverage if desired.
8. CANCELLATION POLICY
Vendor fees are non-refundable unless canceled by the Host.
Written cancellation notice must be provided at least 7 days prior to the event.
Sponsorship funds are considered promotional contributions and are non-refundable