ADITIONAL FEES:
Vendor understands that any fees for services or products incurred during the event will be identified at the close of business, October 17, 2026. Vendor will be billed for repair or replacement costs for any damage found during Post-Event area inspection. Removal of booth and it's contents must be completed no later than October 17, 2026. Failure to do so will result in additional fees set forth under the Rules and Regulations of the Otero County Fair Association.
ELECTRICAL NEEDS:
All booth prices include one (1) 120v/20-amp circuit cord drop within 50' of the booth. Food truck, concessions or trailer spaces which are located on the southeast and southwest side of the Pavillion have one (1) 30-amp cord drop available. Vendors are required to provide their own extension cords and in the event of a power failure, Vendor is responsible for their own back-up power. All cords must be grounded (3 prong UL approved).
PAYMENT TERMS:
Vendor agrees to pay the rent specified for the booth size and electrical requirements the Vendor selects in this agreement. All fees are due no later than October 1, 2026. If rental fees are not paid in full by the deadline, the booth may be offered to another vendor.
If this contract is signed by the Vendor, and Vendor fails to use their booth(s) during the Buring of the Bull, a fee of $250.00 per day will be assessed.
CERTIFICATE OF INSURANCE:
Vendor agrees to submit a Certificate of Liability Insurance to the Fair Office no later than October 1 of the current year. The certificate must confirm a minimum of $1,000,000.00 of insurance coverage naming Otero County, Otero County Fair Association, and City of Alamogordo as additional insured under the Vendor's policy. If all three additional insured requested do not appear on the certificate, or if the coverage does not meet the minimum coverage described above, their certificates will be rejected and may cause the Fair Office to void this rental agreement with the Vendor. Contact the Fair Office at 575-434-0788 for assistance in securing insurance. ALL VENDORS, regardless of type, business, items sold, informational booths, non profits, etc. MUST have insurance as detailed above. There are NO exceptions. Vendors who do not have proof of insurance to the Fair Office by September 1 of the current year may not be allowed to participate in the event.
HOLD HARMLESS:
Vendor further agrees to indemnify and hold harmless Otero County, Otero County Fair Association, the City of Alamogordo, and their respective employees and board members against any claim or action for any cause.
OTERO COUNTY FAIR AND BURNING OF THE BULL PROPIETARY MATERIALS:
Vendor may not use OCFA trade names, trademarks, or service marks for promotional or other commercial purposes without prior written authorization from OCFA.
BANNERS AND SIGNS:
If banner and signs are used during the 2026 Burning of the Bull, Vendor agrees t olimit information posted on banners or signs to products sold and current pricing being used in booth.
FOOD VENDOR REQUIREMENTS:
Every food vendor MUST obtain a food permit from the New Mexico Environment Department (NMED) to be eligible to operate a temporary food establishment during the Otero County Fair. This includes but is not limited to annually permitted restaurant food establishments that do NOT have a catering permit, charitable or non-profit organizations, and all food vendors permitted outside the State of New Mexico. For information on permit applications and fees, please contact the NMED Alamogordo Field Office
New Mexico Environment Department Alamogordo Field Office
811 E. First Street Alamogordo, NM 88310
575-437-7115
https://www.env.nm.gov/foodprogram/wp-content/uploads/sites/8/2023/07/Temporary-Food-Establishment-Application-_03212016-Final-Rev-03.pdf
Food vendors will be required to submit a copy of their NMED food permit to the Otero County Fair Office no later than October 1 of the current year. Approval of Temporary Food Establishment (TFE) permit applications can take up to 10 business days, therefore, be sure to apply in plenty of time to have an approved certificate to present to the Fair Office by the deadline. If you have an annually permitted or unpermitted, self-contained mobile unit (e.g ... food trucks and trailers) note, fees for permit applications must be made in the form of a check or money order to NMED (i.e., cash is not accepted).
NMED staff may conduct a food establishment inspection of any food booths, trucks, or trailers prior to opening and at any time for the total duration of the Otero County Fair. All rules and regulations must be followed during the total length of the hours of operation during the Otero County Fair. OCFA management will also closely monitor all food vendors. Any food vendor that is not compliant with NMED inspectors or contractual agreements made with the OCFA management or fails to adhere to the Rules and Regulations may be subject to additional enforcement action to include but not limited to closure and/or a $250 fee. Per OCFA, violators will not be allowed to re-apply for subsequent years of the Otero County fair.
All food vendors must ensure they have the appropriate permits (if required from the City of Alamogordo). The Otero County Fair operated within city limits and vendors who do not have the proper permitting with the City of Alamogordo may be removed from the event. Please call the City Clerk's Office at 575-439-4100 to determine your specific permitting requirements. City staff and/or Fire Department will be onsite during your booth set-up and during the event to inspect for proper permitting. Permitting can take up to two weeks to complete so obtaining this early is necessary. Proof of proper permitting will be due by October 1 of the current year.
Food vendors are to sell ONLY the items/merchandise for which they have been approved during the application process; any deviation from the approved menu must be cleared by NMED and OCFA. Any menu changes that have not been pre-approved may result in the loss of participation. ALL SALES OF BEVERAGES ARE PROHIBITED to include soda, water, fresh squeezed fruit drinks, juices, and teas during the Otero County Fair.