Clone of Employment Offer Letter 2025-26 Template

Employment Offer

New & Returning Employees
Name of Employer
Employer Email
Employer Phone Number
Signed
Status
Prospective Employee Information
For Academic Year*
Employee Full Name*

First NameLast Name
Employee Name
Employee Email Address*
example@example.com
Employee Phone Number*
Format: (000) 000-0000.
Position
Position Being Offered*
Supervisor Full Name*
As it will appear on Employment Letter
Department*
Full-Time/Part-Time*
Compensation Information
Compensation Type*
Compensation per Year*
Enter annualized rate for full academic year
Compensation per Hour*
Enter hourly rate
This position is classified as [exempt / non-exempt] under the Fair Labor Standards Act. As such, employees [are not / are] eligible for overtime pay.
This {compensationType309} position is classified as {classificationUnder} under the Fair Labor Standards Act. As such, employees {eligibilityFor} eligible for overtime pay.
Classification under Fair Labor Standards Act
Eligibility For Overtime Pay
Dates
Employment Start Date*

MonthDayYear
Date
First Pay Date*

MonthDayYear
First payroll of the academic year is on 09/05
Date to Return Signed Offer Letter by*

MonthDayYear
Job Description & Inclusions
Please Select Days of the Week Employee will Work*

SundayMondayTuesdayWednesdayThursdayFriday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Sunday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Sunday
Is the employees Monday- Thursday Schedule the same?*

YesNo
Monday - Thursday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Monday- Thursday
Monday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Monday
Tuesday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Tuesday
Wednesday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Wednesday
Thursday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Thursday
Friday Schedule (As it will appear on Offer Letter)*

Rows Start Time End Time

Friday
Total Hours per Work Week*
Number of PTO Hours*
(Typical PTO is double one work week's worth of hours).
Would you like to include a Summary Job Description?*

YesNo
Summary Job Description & Schedule*
Would you like to include any Special Conditions or Inclusions*

YesNo
Special Conditions & Inclusions*
Submitted By
Administrator Full Name*
As it will appear on Employment Letter
Administrator Email Address*
example@example.com
Additional Notes for the HR Team
If applicable, please include any additional information that might be helpful (Employee will not see)
Administrator Signature*
Today's Date*

MonthDayYear
Date
Employee Full Name*
As it will appear on Employment Letter
Employee Signature*
Today's Date*

MonthDayYear
Date
Should be Empty:

Rows	Start Time	End Time
Sunday

Rows	Start Time	End Time
Monday- Thursday

Rows	Start Time	End Time
Monday

Rows	Start Time	End Time
Tuesday

Employment Offer

Prospective Employee Information

Position

Compensation Information

Dates

Job Description & Inclusions

Submitted By