AORTA Race Services Request Form (Updated)

AORTA conducts and assists with numerous races in the Auburn–Opelika area each year. We provide the experience, planning support, and equipment needed to successfully manage road races ranging from a one-mile fun run to a half marathon.

Using modern timing and results technology - including both manual/scanner and RFID chip timing - we post accurate race results shortly after race completion.

We continuously accept applications for local races to include in our club race series. However, due to high demand during racing season, AORTA may be unable to fulfill every request. A current list of reserved dates can be found on AORTA’s website under the “Race Services” tab at this link.

Equipment and Race Services include:

Planning assistance from registration through race day
Advertisement on AORTA’s website
Course markers placed at all turns and critical locations
Course marshal safety equipment (safety vests, stop/slow signs)
Finish line arch and finishing chute setup
PA system for announcements, race start, music, finish-line and award announcements
Professional timing clock
Online final race results
Start/finish line video for awarded events

Organization Name*

Race Director*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Email*

example@example.com

Phone Number*

Area CodePhone Number

Race Name (Proposed or Actual)*

Race Distance(s)*

Proposed Race Date*

Date

Proposed Race Start Time

:HourMinutesAM/PM Option

Proposed Race Location*

Please be specific as possible (e.g. Town Creek Park, AJHS, WMR, etc)

Expected Number of Participants (estimate)

Additional Services, Requests, or Special Considerations

(parking, police support, water stops, special awards, course concerns, etc.)

Timing Method & Service Fee
AORTA provides RFID chip timing as the standard timing method for most events.

Participant-based fees are calculated using total registrations at registration close or race week (whichever is later), including all race-day registrations.

RFID Chip Timing (Standard)
$200 base fee + $3 per registered participant
$650 minimum (whichever amount is greater)
Includes dual-transponder race bibs and electronic finish detection for accurate, real-time results. The $650 minimum ensures adequate staffing, equipment deployment, and processing support for chip-based timing events.

Recommended for events expecting 175 or more participants, competitive award structures, or higher finish-line density.

AORTA reserves the right to recommend or require RFID chip timing based on expected participation, course layout, and finish-line conditions to ensure accurate and efficient results processing.

Manual / Scanner Timing (Small Event Option)
$500 base + $1.50 per registered participant
Available for smaller events (typically under 175 participants) with limited finish-line congestion.

Manual timing includes printed bib labels and barcode-scanned finish processing.

RFID Chip Timing ($200 base + $3 per participant; $650 minimum applies)Manual / Scanner Timing ($500 base + $1.50 per participant)

Timing Method & Service Fee (Interim)

AORTA offers two timing methods depending on race size, course layout, and event needs. Participant-based fees are calculated using total registrations at registration close including race-day registrations.

Manual / Scanner Timing

$500 base fee + $1.50 per registered participant

Best suited for smaller events (<175 partcipants) with limited finish-line congestion and simple award structures.

Manual timing includes printed bib labels with participant information and barcode identification.

RFID Chip Timing (Recommended for Larger Events)

$650 minimum
Structured as $200 base fee + $3 per registered participant

Recommended for events with 175+ participants or competitive award structures.

Final cost is based on total registations at the close of registration. The $650 minimum ensures adequate staffing, equipment deployment, and processing support for chip-based timing events.

RFID chip timing is recommended for:

Events expecting higher (<175) participation
Tight finish-line areas
Closely grouped finishes
Detailed (3-deep) age-group awards
Events requiring rapid and precise results

Chip timing uses dual-transponder race bibs for accurate electronic finish detection.

Additional Requirements

Organizations using AORTA race services MUST meet with an AORTA representative at least 60 days prior to race day to discuss event details.

Race directors are encouraged to review the Race Director's Guide prior to the initial meeting.

Online registration through www.RunSignUp.com is required, as it provides the best experience for race directors, runners, and AORTA race services.

Press the Submit button below to send your request to AORTA.

AORTA Race Services Request Form

Organization Information

Race Information