Waterbeach Feast - Saturday 6th June 2026

Waterbeach Feast - Saturday 6th June 2026 - Pitch Booking Form

Please complete this form and attach the additional required documents. If the documents are not attached please email them to wcachair@waterbeach.org by Friday 8th May 2026. We would encourage stall holders to decorate their stall in keeping with the Feast theme. This year the theme is something beginning with ‘R’. Confirmation of booking will be sent via email, subject to availability.
- Organisation / Trade name
- Stall usage and hazards (Please give a brief description of your stall activities and any hazards associated with these activities, e.g. BBQ, stoves or other cooking or electrical equipment)
- Booking Type
- Number of stall pitches required
- Total cost:
- Payment method
  
  Other
- BACS DETAILS
  
  Bank name: Barclays Bank UK PLC
  
  Account holder: Waterbeach Community Association
  
  Sort Code: 20-17-22
  Account No: 50569798
  
  SWIFTBIC: BUKBGB22
  IBAN: GB45 BUKB 2017 2250 5697 98
- Name
  
  First NameLast Name
- Email
  example@example.com
- Phone number
- Address
  
  Street Address
  
  Street Address Line 2
  
  CityCounty
  
  Post Code
- Please read each of the Terms and Conditions that you are expected to conform to on the day. The Feast Committee cannot accept liability for negligence on the part of organisers of stallholders entries. Please ensure your own safety and that of any persons manning your stall.
  - All stalls / equipment must be erected by 12.00pm and removed by 6.00pm.
  - Pitches are a standard width (frontage) of 12ft for a single pitch. A double pitch (24 ft front) may be booked if required.
  - The limits of the marked pitch are not to be exceeded. Please ensure you order the correct amount of pitches to fit your tent/gazebo.
  - No Vehicles are allowed on the Feast area (Green and Gault) during the Event (12.00pm – 5.00pm).
  - Prices for all the rides, activities, items, tickets on your stall must be clearly advertised.
  - All sales must be conducted within your allocated pitch area. No pressurised selling will be tolerated.
  - The chosen use of your pitch cannot be exclusive. There may be more than one vendor offering the same product.
  - The sale or supply of alcohol to under 18's is an offence under the licensing act 2003. A notice stating this must be displayed on any stall supplying alcohol. Please remember this includes prizes from draws, raffles, tombolas etc.
  - All stall holders and assistants must wear ID showing their name and organisation.
  - All rubbish should be removed from your pitch, sorted for recycling (mixed dry recycling the same as the local blue bin collection) and put in the appropriate bin.
  - Pitches are allocated by Waterbeach Community Association and are not negotiable.
  - No tents, gazebos, tables or chairs will be provided.
  - No subletting of pitches allowed.
  - Any stall handling food will be required to provide a copy of their registration with their local authority (if appropriate) and a copy of nominated person’s Food Hygiene certificate.
  - Stalls with BBQ, stoves or other cooking equipment must provide suitable means to extinguish fires, e.g. Extinguishers, fire blankets etc. Gas bottles and heat sources must be suitably secured and out of reach of the public.
  - Stalls must not be left unattended.
  - Stalls with electricity (mains or Generator) must include an RCD circuit protection. Cables and electrical outlets must be kept out of public reach and must not be overloaded.
  - All stall holders must have robust safeguarding procedures in place to ensure the care and protection of all their volunteers.
  - All stall holders must read the information and emergency procedures document (circulated at least 1 week prior to the day of the Feast).
  - All stallholders are required to submit a signed & dated Risk Assessment.
  - All stallholders are required to submit a copy of their Public Liability Insurance covering 6 June 2026.
  Please inform us if you are no longer able to attend the Feast.
- T&C's consent
- I/we wish to book a stall pitch at Waterbeach Feast Day: - I confirm that I am required to submit a signed & dated Risk Assessment. - I confirm that I am required to submit a copy of my Public Liability Insurance covering 6th June 2026. - My stall is handling food - I confirm that I am required to submit a copy of my registration with the local authority and/or a copy of the nominated person’s Food Hygiene certificate.
- We would appreciate it if WCA member organisations can provide contact information for a volunteer who can help with the Feast setup / Marshalling / Clean-up. Volunteer name and number / email:
- Date
  
  DayMonthYear
  Date
- Please upload all the supporting documentation: Risk assessment, Public liability insurance certificate, Food hygiene certificate (if required):
  
  Cancelof
- Additional information
  Use this if you have any specific requirements, or require further information
- Signature
- WCA Email
Should be Empty:

Waterbeach Feast - Saturday 6th June 2026 - Pitch Booking Form

BACS DETAILS

Please read each of the Terms and Conditions that you are expected to conform to on the day. The Feast Committee cannot accept liability for negligence on the part of organisers of stallholders entries. Please ensure your own safety and that of any persons manning your stall.