Homeschool Enrollment Requirement & School of Record Acknowledgment
Roseville Community School operates as a homeschool learning center and is not a private school or charter school of record.

In order to enroll at Roseville Community School, families must meet one of the following requirements:

• Be actively enrolled with a California homeschool charter school, or
• File and maintain an active Private School Affidavit (PSA) with the State of California.

The sudent's school of record remains:

• the enrolling homeschool charter school, or
• the parent/guardian operating under a Private School Affidavit.

Roseville Community School does not issue grades, transcripts, or maintain official cumulative student or medical records. Educational oversight, attendance compliance, and required recordkeeping remain the responsibility of the charter school or PSA administrator.

 1. Invoice Schedule

• Invoices are issued on the 15th of the month prior to the billing period.
• Payment is due on the 1st day of each month.
• Program fee's are divided into equal monthly installments across the nine-month academic year (September–May).

Example: An October tuition invoice will be issued on September 15 and payment will be due October 1.

2. Late Payment Policy
Payments not received by the 5th of the month may be assessed a 10% late fee.
Accounts remaining unpaid for 30 days or more may result in suspension of student participation until the account is brought current.

3. Charter School Billing Process

Roseville Community School partners with several homeschool charter schools that allow families to use educational funds for approved classes.

How Charter Payments Work

1. Families submit a purchase order or service authorization to their charter school before services begin for approval.
2. Once approved, the charter school sends an authorization notice to Roseville Community School confirming the approved services and funding period.
3. Students attend classes for the duration of the approved funding period.
4. Charter schools typically remit payment directly to Roseville Community School on a Net-30 basis after services are provided.
5. Once payment is received, the funds are applied as a credit to the student’s account.
6. Families are responsible for ensuring authorizations are submitted and approved prior to the start of services.
7. If the cost of services enrolled in at Roseville Community School exceeds the amount of approved charter funds, the remaining balance will be the responsibility of the family and must be paid out of pocket.

Out-of-Pocket Tuition Calculation
In the event that a student’s enrolled programs exceed the amount of approved charter funding, Roseville Community School will calculate the family’s out-of-pocket portion as follows:

1. The annual cost of the enrolled programs will be calculated.
2. The projected charter funds expected to be remitted to Roseville Community School will be subtracted from the annual program cost.The remaining balance will be divided over the 9-month academic year to determine the family’s projected monthly out-of-pocket payment.
3. This monthly out-of-pocket amount will remain consistent throughout the academic year unless the actual charter funds received differ from the projected charter funding amount listed in this agreement.

Monthly Submission Requirement
Charter vouchers and service authorizations may only be submitted and processed on a monthly basis. Charter funding may not be submitted or prepaid by semester or for the full academic year in advance unless specifically required and approved by the charter school.

Families are responsible for submitting charter documentation each month according to their charter school’s deadlines.

4. Family Financial Responsibility
Families are responsible for:

• Submitting all charter documentation on time
• Monitoring available charter funding balances
• Paying any tuition amounts not covered by charter funds

If charter funds are delayed, reduced, denied, or exhausted, the remaining balance becomes the responsibility of the parent/guardian. 

5. Sibling Discount Policy
Roseville Community School offers a sibling discount to families enrolling more than one child concurrently.

1. Eligibility
   The sibling discount applies when two or more children from the same immediate family are enrolled full-time in programs at RCS during the same enrollment period.
2. Discount Application
   A 10% sibling discount will be applied to one student with the lower tuition value. The student with the higher tuition will be billed at the full standard rate.
   1. For families with one student enrolled full-time at RCS and a sibling enrolled at RCP, the RCS student will receive a 10% tuition discount.

   2. Parent Participation Adjustment
      Families with one child enrolled at Roseville Community School (RCS) and a sibling enrolled at Roseville Community Preschool (RCP) will receive a 50% reduction in required parent participation hours at RCS in recognition of participation commitments across both programs.

      This adjustment applies only to parent participation requirements at RCS and does not affect enrollment requirements, participation expectations, or tuition obligations at Roseville Community Preschool.

3. Concurrent Enrollment Requirement
   The discount applies only while both siblings remain actively enrolled full-time at the same time. If one sibling withdraws, changes to part-time enrollment, or is no longer enrolled, the discount will be removed and standard tuition rates will apply beginning with the next billing cycle.
4. Limitations
   The sibling discount may only be applied to one student per family and cannot be combined with other discounts.

6. Enrollment Fee
A non-refundable $250 enrollment fee is required for all enrolling families.

This enrollment fee:

• Covers annual classroom materials, supplies, and administrative processing
• Is separate from program fees
• Does not apply toward monthly program fee installments and is non-refundable
• Is required to hold your student’s placement
• Is required for each individual student enrolled
• Applies to all enrollment types and programs offered by Roseville Community School.

Financial Agreement Acknowledgment
By signing below, I acknowledge that I have read, understand, and agree to the Program Fee Billing Policies, Invoice Schedule and Charter Allocation Policy.

I understand that enrollment constitutes a financial commitment according to the published policies.

Full-Time & Multi-Class Enrollment
(Two or More Classes)

Students enrolled in the Full-Time Program or in two or more classes are considered enrolled in an annualized academic program.

I understand that:

• Withdrawal requires submission of the official RCS Withdrawal Form.
• The effective withdrawal date is the date the completed Withdrawal Form is received by administration.
• Verbal notice, email notice, or informal communication does not constitute official withdrawal.
• Program fee obligations are independent of attendance.

I acknowledge the following financial obligation schedule:

Before September 8: Loss of enrollment fee only.
September 8 – October 31: Program fees owed through December 31.
November 1 – January 31: Program fees owed through February 28.
February 1 or later: Full remaining program fees owed through May 28.

I understand that charter funding delays, reductions, denials, or exhaustion do not eliminate my financial responsibility under this agreement.

Single-Class Enrollment
(One Class Only)

Students enrolled in a single class are billed on a monthly service basis.

I understand that:

• A minimum of 30 days written notice is required.
• The official RCS Withdrawal Form must be completed and submitted.
• Financial responsibility continues through the 30-day notice period.

If charter funding is denied or not received, I remain responsible for the class fee.

Financial Responsibility Confirmation
I understand that enrollment reserves limited program space and instructional staffing. I agree to fulfill the financial obligations outlined above based on my child’s enrollment type.

I acknowledge that any outstanding balance becomes due according to the established billing schedule.

By signing below, I confirm that I have read, understand, and agree to the Withdrawal Policy and associated financial obligations.

• Field Trips: May include participation fees. Transportation is the responsibility of the family.
• Special Events & Guest Instructors: Optional events may include additional fees.
• Live Scan (Parent Participation): Required when applicable. Estimated cost $65–$75 per person.
• TB Clearance Fees: Parent volunteers are responsible for any costs associated with obtaining required TB clearance documentation.
• Late Payment Fee: Payments are due on the 1st of each month. A 10% late fee may be applied after the 5th.
• Administrative Change Fee: $25 per program change, per child, after enrollment.
• Late Pickup Fee: $1 per minute after a 10-minute grace period.
• Legal & Collection Fees: Families are responsible for costs incurred to collect unpaid balances, including third-party collection fees where permitted by law.

Program Closure

Makeup days may be scheduled when feasible. Refunds will not be issued for closures caused by circumstances beyond RCS’s control, including natural disasters, public health emergencies, or facility-related issues.

1. Fall/Spring Workday Requirement
Each family is required to complete 6 hours at the annual Fall and 6 hours at the Spring Workdays. For a total of 12 hours. 

Families who do not complete the required Spring Workday hours will be billed at a rate of $30 per hour for any unfulfilled portion.

2. Orientation
Families enrolling at Roseville Community School are required to attend a parent orientation session prior to the start of the school year.

Orientation provides important information regarding school policies, daily routines, communication procedures, parent participation expectations, and program structure. It is designed to ensure that families feel prepared and aligned with the philosophy and expectations of the school community.

At least one parent or guardian must attend orientation.

Failure to attend orientation may result in a delay of the student’s start date until orientation requirements have been fulfilled. There is a $120 fee for missing orientation. 

Orientation dates and times will be communicated prior to the start of the academic year.

3. Monthly Parent Participation Requirements

Parent participation hours are assigned based on a family’s enrollment level. These hours are per family, not per student, so families with multiple children enrolled are only responsible for completing one set of participation hours based on their highest enrollment level.

Participation hours may include classroom support, campus projects, administrative help, event support, or other approved volunteer opportunities.

Parent Participation Opt-Out Option

Roseville Community School is a parent participation learning community. Families who are unable to complete the required participation hours may elect to opt out by paying the applicable Opt-Out Fee.

The Opt-Out Fee is calculated based on the number of required participation hours. Opt-Out Fees are billed monthly September–May.

Important Terms

• Opt-Out election applies for the full year unless otherwise approved by administration.
• Opt-Out Fees are non-refundable.
• Families who do not complete required participation hours may be assessed the equivalent opt-out fee.
• Opt-Out Fees are separate from program fees.

Tracking Participation Hours
Families are required to sign in and sign out for all participation hours using the school’s Procare tracking system.

Failure to log hours may result in hours not being credited toward participation requirements.

Substitutes, Swaps & No-Shows
Families may arrange for a substitute to fulfill a scheduled participation shift.

• Substitutes must be approved in advance when required.
• Families are responsible for compensating substitutes at $17 per hour.
• All substitute arrangements must be reported to administration via email prior to the scheduled shift.
• Shift swaps must be coordinated directly with another participating family and reported to administration. Please email all@yourrcs.org to ask all families for a substitute. 

Missed shifts that are not properly swapped, substituted, or rescheduled must be made up within the same month whenever possible. If required hours are not fulfilled, the equivalent Opt-Out Fee may be assessed.

Volunteer Clearance Requirements

All parent volunteers must complete required clearance documentation before participating in any classroom or campus support activities.

Participation is not permitted until all clearance requirements have been submitted and approved.

Live Scan Fingerprinting
Parent volunteers must complete Live Scan fingerprinting in accordance with school policy.
Proof of completed Live Scan must be submitted prior to participating in any shift.
The cost of Live Scan is the responsibility of the parent/guardian.
Live Scan approval must be received before participation begin.

TB Risk Assessment & Testing
All parent volunteers must complete and submit a current TB Risk Assessment Questionnaire prior to participation.

If the TB Risk Assessment indicates risk factors, a TB skin test or blood test (as required by medical guidance) must be completed and documentation submitted before volunteering.

All TB documentation must comply with current California health guidelines.

Participation Eligibility
Parents who have not completed required Live Scan and TB documentation may not participate in classroom, campus, or field trip support activities.

Failure to complete required clearance does not eliminate participation requirements or Opt-Out Fee obligations.

Parent Participation Acknowledgment

I acknowledge that I have read and understand the Parent Participation Commitment, including required monthly participation hours, shift scheduling expectations, substitute and swap procedures, Fall/Spring Workday requirements, tracking through Procare, and the Opt-Out Fee policies.

I agree to fulfill the parent participation requirements according to my child’s enrollment level or to elect and pay the applicable Opt-Out Fee.

I understand that failure to complete required participation hours, workday obligations, or applicable fees may result in assessed charges and/or suspension of participation in accordance with the school’s Financial Policies.

By signing below, I agree to the Parent Participation terms outlined above.

Non-Discrimination Policy

Roseville Community School (RCS) is a non-discriminatory learning center. We welcome all students and families regardless of race, color, national or ethnic origin, ancestry, gender, gender identity, sexual orientation, religion, or any other status protected by law. We are committed to maintaining a respectful, safe, and inclusive community for all.

Academic Responsibility

RCS provides enrichment, project-based, and core academic programming in support of homeschool families. While teachers offer guidance, observation, and feedback, parents remain fully responsible for their child’s academic oversight, attendance and record reporting to their charter, submitting all required charter documentation, managing charter communication and compliance. RCS does not provide formal grading, transcripts, testing, or special education services.

Participation Readiness

RCS prioritizes the social, emotional, and academic development of our students within a setting that encourages independence and creativity. Our philosophy requires an age-appropriate level of self-regulation and participation readiness to ensure that every RCS student can grow, learn, and thrive in our unique environment. Students are generally expected to be able to:

• Separate from parents/caretaker(s).
• Demonstrate willingness to participate.
• Voice needs or concerns to seek support.
• Transition independently between activities and adapt to minor routine changes.
• Perform tasks without constant one-on-one support.
• Stay with the class and refrain from wandering off.
• Dress, use the restroom, and wash hands independently.
• Respond to challenges without physical or verbal aggression.

RCS does not provide childcare or behavioral health services, and students who are not participation-ready may not be eligible for registration at this time. If your child has special needs or you have concerns about readiness, please contact us before executing this contract.

Extreme Behaviors

RCS reserves the right to suspend or terminate participation if student or family behavior becomes unsafe, disruptive,damaging to property, or harmful to the learning environment. RCS does not provide medical services, therapeutic services, behavioral intervention services, or one-to-one aides. Any outside service providers on campus must be pre-approved and coordinated with administration.

Family Agreement

By signing the Spring Enrollment Agreement, families acknowledge that they: Have read and understand RCS policies and expectations, agree to support RCS community standards, accept responsibility for their child’s participation and conduct.

RCS reserves the right to modify program offerings, staffing assignments, and daily schedules as needed to meet operational needs. No specific teacher, instructor, or program format is guaranteed.