kc|ID, LLC is a boutique full-service interior design firm in Austin, TX that specializes in high-end residential, multi-family/student housing, and commercial projects ranging from hospitality to private healthcare offices. We are currently looking for a Financial Controller with at least 5 years of experience in the financial field, with preferred experience in the A&D industry. Exact salary range will be based upon Candidate’s experience and skill level; kc|ID does provide paid time off, company holidays including employee birthday, continued education units, philanthropy opportunities, team building events, a SEP-IRA (following 1 year of employment), merit-based bonuses and monthly cell phone/mileage reimbursement. We do not provide healthcare at this time. This full-time position offers an incredible opportunity for an energetic, self-motivated, highly organized, detailed, and dedicated individual looking to be a part of a friendly and well-respected design team while working in a fast paced, creative environment. This role will be a hybrid set up with key days per week in office, along with flexible remote working opportunities.
Expenses associated with the interview process and/or moving and relocation expenses will be the applicant's responsibility.
Responsibilities:
The Financial Controller will work as an integral part of both the business and procurement teams within kc|ID, performing the following duties with supervision by and collaboration with the Studio Director and Principal Designer. This role will work closely with the kc|ID Procurement Team on a daily basis.
Project Procurement Financials:
• Oversee financial health of all procurement projects, including budgeting, order reconciliation, invoice review, account management, sales tax submission, and project closeout reconciliation.
• Analyze proposed FFE budgets vs. actuals; validate against historical project data and report findings to leadership.
• Develop Cost-of-Goods invoices; establish and manage project escrow accounts with leadership and financial institutions.
• Coordinate and reconcile all payment methods (wires, checks, credit cards, transfers, etc.), including international transactions and company payables.
• Work daily with the Procurement Team to track payments and maintain expense reports; lead all procurement-related financial discussions, adjustments, and reconciliations.
• Prepare project financial summaries and key updates in order to provide financial status to Lead Designers via monthly reporting. Lead monthly expense report reviews and present financial health updates, forecasts, overages/savings, and required escrow account transfers to Lead Designers and Principal.
• Manage out-of-scope procurement request invoicing and financial tracking, including quotes/markups, payment reconciliation, and closeout tracking.
• Collaborate with leadership to evaluate and improve procurement processes, fee structures, vendor relations, and profitability of current or potential financial terms through financial analysis and reporting.
General Internal + Accounts Receivable Financials:
• Manage internal billing financials, client invoicing, and contract tracking for Design Team services.
• Prepare monthly timesheet reports, track percent complete vs. contract, draft invoices, and coordinate with Design Leads, Principal Designer and bookkeeper.
• Maintain invoice progress reports and organized digital financial records per project.
• Review and analyze project contracts, phase budgets, overages, and trends to recommend adjustments.
• Track and report team billable percentages weekly; confirm time and reimbursables for payroll coordination.
• Conduct quarterly billability and financial performance reviews with leadership to assess goals, growth, and efficiency improvements.
• Assist with company registrations, insurances, and required fees, both for local state and for out of state/international entities. Coordinate with Principal, Executive Assistant and 3rd party consultants on financial deadlines and timely payments.
• Reconcile internal payment methods monthly with Procurement Team and bookkeeper. Ensure all reimbursables are invoiced.
• Assist with yearly budget development and management. Monitor internal spending against developed budget(s) and report bi-monthly to leadership.
• Maintain awareness and provide periodic analysis of overall company and project financial health; coordinate with internal teams and leadership for accurate accounting.
The ideal candidate will have:
• Minimum 5 years of experience working in an accounting or financial role, preferably within an A&D environment or understanding of A&D industry.
• Bachelor’s degree in Accounting or related financial field.
• Familiarity with monthly invoice structures for Professional Services, including reviewing timesheets and hourly-fee structures.
• Proficiency required in Microsoft Office Suite (Excel, Word, Outlook, Powerpoint), Google Suite (Google Sheets, etc), Adobe PDF, and Slack.
• Familiarity with Function Fox timekeeping software, Quickbooks Online, and Ivy/Houzz Procurement software a plus.
• Familiarity with Mac equipment – kc|ID is a Mac based firm.
Please submit your resume and cover letter below. References required. Submissions that do not include all of the items stated above will not be reviewed