Equipment Grant Application

  • GRANT APPLICATION FORM

    EQUIPMENT OVER £250

     Please note that all applications will be assessed when the grant round closes.

    Please complete this form to request funding for expenditure from £250 and over. 

    Please note the charity will not fund anything retrospectively including anything that has already been ordered, purchased, installed, or completed. Please ensure you do not spend any money prior to getting approval for a grant first.

    Grant applications will only be considered when they have been seen and accepted by your line manager/divisional director and evidence to support the costs has been attached. Missing or incorrect information will cause a delay to a funding decision and may not be granted.

    Please note - if you re-applying for the same request, you will need to have completed a Monitoring & Evaluation form detailing the impact the previous funding has had before we can consider a new request. Please contact us for the form.

     

  • TIPS TO HELP WITH COMPLETING THE FORM

    • Read through the application form first so that you are aware of what information you will need to complete it.
    • Keep the application simple, include key points and ensure your figures add up.
    • Please note we may not be able to further consider your application if there is insufficient information provided so please use these tips and examples under the questions to help you.
    • If using acronyms, please explain what they are for the first time so that we know what they mean.
    • Ask someone who isn’t involved with the project/funding request to read the application - does it make sense? Can they identify the key points?

  • USEFUL LINKS

    Project Grant Application Guidelines 
    Read the Grant Application FAQ's

    Visit the grants webpage

    If you are unsure of anything or have any further questions about the application, please do not hesitate to get in touch with the grants team at grants@bwhospitalscharity.org.uk.

    • Section A: Grant details 

    • SECTION A

      GRANT DETAILS

    • Date of application:*
       / /
    • If your request is over £5,000, have you met/spoken with a member of the charity grants team?*

    • FUNDING PROGRAMS
      The charity has four programs where ideally our grant-making should be focused. 

      Please indicate which funding program your request comes under (more than one program may be relevant for your application).

      For more information about these programs, read about what we fund on our website.

    • Please tick one or more of these funding programs that seem most relevant to your application:*

    • GRANT APPLICANT CONTACT DETAILS
      Please ensure that your details are correct so that we can contact you.

    • LINE MANAGER CONTACT DETAILS
      Please ensure that you have received support for this application from your line manager. We will require a written email of support from the line manager.

      This can be emailed via a UHBW email address to grants@bwhospitalscharity.org.uk stating the application and their approval. Alternatively, you can upload a screenshot or document of approval from your line manager. Failure to provide your line manager's approval will mean we cannot proceed with the application.

    • Has a written email of support been sent to the BWHC grants team?*
    • Upload your evidence of approval
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    • Upload your evidence of approval
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    • Requests over £5,000 require additional sign-off from the divisional director. Is your request over £5,000?*

    • DIVISIONAL DIRECTOR APPROVAL
      Please provide authorisation from the divisional director. Failure to do so will mean we cannot proceed with the application.

      The divisional director can send an email to grants@bwhospitalscharity.org.uk from a UHBW email address stating the application and their approval. Alternatively, you can upload a screenshot or document of your divisional director's approval below.

    • Has your divisional director sent a written email of authorisation to the Bristol & Weston Hospitals Charity grants team?*
    • Please upload your divisional director's approval
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    • Section B: Project description 

    • PROJECT DESCRIPTION
      This section is for you to tell us more about your proposal. 

    • Is this new equipment or an upgrade? ie. not in the Trust at present*
    • Is this a replacement?*
    • Is this essential? ie. is it necessary for the treatment/diagnosis of a patient?*
    • Has there been a trial carried out with this equipment?*
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    • Section C: Intended impact of the funding 

    • SECTION C

      INTENDED IMPACT OF THE FUNDING
      This section is for you to explain what the intended impact of this purchase will be. 

      This helps us explain to funders how their donation is used and the impact it will have on patients and staff. 

    • Please explain what positive outcomes there will be from this funding
      Please add a minimum of 2 outcomes. This may include reduced waiting lists, enhanced experience for patients, less stress on staff, etc. Will this project/funding have long or short-term benefit? 

    • WHO WILL IMPACT FROM THIS FUNDING
      This section is for you to explain what the intended impact of the project/funding will be.

    • How many people are you intending to benefit from this funding?
      Please give estimate numbers for over the course of 12 months 

    • Section D: Additionality 

    • SECTION D

      ADDITIONALITY
      This section is for you to explain how this project is not core NHS provision.

      Please note, if this is something that would normally be funded by the NHS/Trust, but the Divisional/Trust budgets cannot accommodate this, then this does not mean that this should be funded by Bristol & Weston Hospitals Charity as it would be considered standard provision and not over and above what the NHS/Trust should provide.

    • Have you applied for funding elsewhere before applying to BWHC? It is important that all other sources of funding should be looked into before applying to the charity.*
    • If this funding is successful, are all other needs required to make this functional been considered? eg. storage, digital, IT requirements*
    • Section E: Project sustainability 

    • SECTION E

      PROJECT SUSTAINABILITY
      This section is for you to explain how the equipment will continue to be funded, how long will it last etc. 

    • Are there any consumables required?*
    • Has the ongoing maintenance and possible repair costs been considered?*
    • Section F: Publicity 

    • SECTION F

      PUBLICITY
      It is important for the charity to publicise the grants we make to inspire people to donate funds to enable us to continue funding projects. We understand the need for sensitivity and confidentiality and will be mindful when seeking publicity.

    • Will you be happy to work with the charity to publicise the project/funding?*
    • Can the project/item feature BWHC logo branding?*
    • If the application is approved and branding is required, is it understood that should the item not be branded the funding will be withdrawn?*
    • The impact we can feedback to donors is crucial in the survival of the charity and being able to do more for patients. Do you agree to provide a monitoring & evaluation report 3, 6 or 12 months after it has been implemented?*
    • Section G: Project costs 

    • SECTION G

      EQUIPMENT COSTS

    • Have you looked at any other alternatives to procurement such as leasing or hiring?*

    • Cost breakdown

      Please provide a breakdown of the costs associated with this application. You must attach evidence below to support these costs. If the equipment will be used in research, diagnosis, training or treatment, please specify the VAT amount as we can claim VAT exemption.
    • VAT included?*
    • Upload your evidence of costs
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    • Submit your application 
    • We'd love to keep you up to date with the latest charity news, impact, events and and appeals. Let us know if you'd like to sign up to receive email from our charity. We'll never share your data and you can unsubscribe at any time.*

    • Please ensure all the correct details have been input and evidence uploaded prior to submitting your form.

      Please note that any missing information, including authorisation and evidence of costs, will result in delays or may result in your application not being considered.

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    • We promise to respect any personal data you share with us and keep it safe. We aim to be clear when we are collecting your data and not do anything with your data that you would not reasonably expect. For more information, please read our Bristol and Weston Hospitals Charity Privacy Policy.

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