Student Club/Organization Event Approval Form
Note: This form must be completed and submitted at least 2 weeks prior to the planned event/activity.
Club Information
Student Club/Organization:
*
Club Presidents Name:
*
Club Presidents Phone#:
*
Format: (000) 000-0000.
Advisors Email:
*
example@example.com
Event Information
Event Name:
*
Date(s) of Event:
*
-
Month
-
Day
Year
Date
Event Start Time:
*
Hour Minutes
AM
PM
AM/PM Option
Length of Event:
*
Event End Time:
Hour Minutes
AM
PM
AM/PM Option
Is this event educational/leadership/cultural/social/other- please specify (indicate all that apply)?
*
Educational
Leadership
Cultural
Social
Other
Event description:
*
Anticipated Attendance (approximate #):
*
Anticipated Attendance of (Check all that apply): Students, Staff, Faculty, Community Members
Students
Staff
Faculty
Community Members
What is the desired learning outcome you hope to achieve from this event or activity?
Please attach a copy of the event flyer if applicable.
Event Setup Information
Location of event:
*
Has location been reserved? (check one)
*
Y
N
Facilities and AV Setup:
Describe what is required
Has Facilities and AV Setup request been submitted? (check one)
Y
N
By my signature, I verify that the information listed above is true and complete and the event complies with the policies set forth by Beaufort County Community College's Policies and Procedures.
Club Representative Name (Printed):
Club Representative Signature:
Date:
-
Month
-
Day
Year
Date
Club Advisor Signature:
Date:
-
Month
-
Day
Year
Date
This Section for Office Use Only
Approval by Student Engagement Coordinator
Y
N
Student Engagement Coordinator Signature:
Date:
-
Month
-
Day
Year
Date
Approval by VP of Student Services
Y
N
VP of Student Services Signature:
Date:
-
Month
-
Day
Year
Date
If not approved, reason:
Submit
Should be Empty: