Clone of Bulk Pay Agreement

2027 Ascension Seton Austin Marathon, Half Marathon, & 5K Bulk Payment Agreement
Bulk Pay Option Overview:

A Bulk Pay option is a payment method designed for organizations or groups that wish to cover the entry fees for a minimum of 10 participants. Instead of each participant paying individually, the organization receives a single invoice for the total amount, which is due before the event.

Bulk Payment Process:
1. Complete the Bulk Payment Agreement:
  - Fill out the Bulk Payment Agreement form below.
2. Approval and Code/ Link Distribution:
  - Once approved, you will receive a unique payment code/link via email to distribute to the individuals whose registration fees you intend to cover. If they use the link or apply the code when they register, the event price will be discounted.
  - Note: Merchandise items are not covered in the Bulk pay processing.
3. Code Expiry and Invoicing:
  - Bulk codes expire at 11:59 PM on Friday, January 8, 2027.
  - Invoices will be sent along with the bulk pay codes/links for tracking
    
    Invoice details: each registration will be billed at the list price of the event distance plus a processing fee of 8% + $1. The processing fee is due regardless of the method of payment.
  - Invoice payment is due no later than January 22, 2027, unless requested earlier.
  - Unpaid invoices will result in participants being notified that their registration is locked and can not be picked up without payment.
Important Information:
- Pre-existing Registrations:
  - A bulk code cannot be applied to a pre-existing registration.
- Responsibility:
  - By filling out this form, you are responsible for code distribution and management. The Austin Marathon is not liable for misuse or unintended costs incurred from the registration payment code once issued.
- Code Usage:
  - The code can be used for any race distance: Marathon, Half Marathon, or 5K events.
  - Each participant must fill out their own registration form. It is not permissible for someone else to complete the form on their behalf. i.e. a company admin cannot fill out a registration for other staff members.
Applying the Code:

The following instructions can be shared along with the bulk pay code to ensure correct code usage.
- Copy the code from the email and paste it into the "Promo Code" box on the "Check Out" page during registration.
- Press "Apply" to discount the registration fee. Any additional items, such as merchandise or charity donations, must be paid for with a credit card.
Setting Up a Team:

Using the Bulk Pay code does NOT automatically create a team. To create a team for your group, click here for details.

Dates to Remember:
- Friday, January 8, 2027 at 11:59 PM: Bulk codes expire. Make sure everyone that you would like to cover costs for has registered and used their link/code by this date.
- Friday, January 22, 2027: Invoice must be paid in full by this date to avoid cancellation. Any unpaid invoices after this date will result in all associated registrations being voided. Registered participants will be notified, and their race packets will not be distributed.
Thank you for your cooperation and participation in the Austin Marathon. We look forward to an exciting event!

Let's get started...

Team/Organization Representative Info
Bulk Pay Representative First Name*
Bulk Pay Representative Last Name*
Bulk Pay Representative Email address*

Confirmation EmailVerify email address
Bulk Pay Representative Phone Number*
Street Address*
City*
State*
Zip Code*
Name of group responsible for payment*
business, charity, school, social group etc.
Did you set up an official team for this event?*
Once your official team is set up, let us know and we’ll link your registration code to the team account. This ensures that anyone who uses the link will be automatically added to the team, and their entry fee will be waived.
Please provide the team name.
Is the Billing Contact the same as the Bulk Pay Representative?*
Billing Contact Information
First Name*
Last Name*
Email Address*
Phone Number*
Street Address*
City*
State*
Zip Code*

Payment Details
Choose the percentage of your employees' entry fees you would like to cover.*
How many team members do you want to include in this payment plan?*
Minimum is 10. If no limit write unlimited.
On what date do you want the code to expire? Codes will expire on January 8, 2027 unless otherwise specified.

MonthDayYear
Unused codes will no longer be valid after this date and cannot be redeemed for registration.
Which payment method do you intend to use to pay the invoice?*
How much time do you need to submit payment after receiving your invoice?*
Payment in full is due no later than January 30.

Terms & Conditions

Check the box to Agree to Terms and Agreements
I agree to the process and terms listed above. I acknowledge that I am responsible for ensuring full payment is made by the due date. I also approve the sharing of the team captain and billing contact information with individuals who register using the bulk payment code.I understand that if the invoice is not paid in full by the due date, all associated registrations will be voided, participants will be notified, and their race packets will not be distributed.I agree to the 10-person minimum requirement for the bulk pay program and commit to paying for no fewer than 10 registrations.
Signature
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2027 Ascension Seton Austin Marathon, Half Marathon, & 5K Bulk Payment Agreement

Team/Organization Representative Info

Billing Contact Information

Payment Details

Terms & Conditions