CARE Request (Community Accountability Review Engagement)

Submit a CARE Request (Community Accountability Review Engagement)
Use this form to document concerns related to safety, injuries, accessibility, or serious conduct issues when they cannot be resolved through normal leadership channels.

CARE requests are generally not the starting point for gameplay disputes or team disagreements. If something comes up during a game, please first speak with the game officials, your team captain, or league leadership, who are empowered to help resolve concerns in the moment.

CARE requests help Stonewall Sports DC identify patterns, support safety, and ensure accountability across our leagues.
DateTime
Severity Level
Injury Flag
Route to Conduct Review
Safety Concern
Accessibility Concern
- Before submitting a CARE request, please review the question below.
  
  Many situations can be addressed through captains, game officials, or league leadership without requiring a formal review.
  
  CARE requests are intended for situations involving injuries or medical incedents, serious conduct issues, safety concerns, accessibilty or unresolved issues that require leadership attention.
- Which of the following best describes your situation?
  
  Injury or medical incidentConduct or behavior concernSafety concern (field conditions or environment)Accessibility or inclusion concernGameplay dispute or team conflict
- Gameplay disputes, disagreements between participants, or team conflicts are best addressed in the moment with the people closest to the situation. Players are encouraged to raise concerns with the game umpire or referee, their team captain, the opposing team captain, or league leadership during or shortly after the game. These conversations allow officials and team leaders to clarify expectations, resolve concerns quickly, and prevent situations from escalating.
  
  If you need to contact your captain or league leadership, please reach out through your team or league’s normal communication channels.
- Your Name*
  
  First NameLast Name
- Your Email*
  example@example.com
- Preferred Pronouns
  (Ex. she/they, he/her, all pronouns, ask me)
- Phone Number
  Please enter a valid phone number.Format: (000) 000-0000.
- Your role in SSDC*
  
  PlayerCaptainUmpire/RefereeLeague leadershipVolunteerSpectator/GuestSSDC Board MemberOther
- Which sport or league is this related to?*
- Stonewall Pickleball DC COMING SOON! Please choose another league.
- Stonewall Tennis DC COMING SOON! Please choose another league.
- Injury or Medical Incident Information
- Please complete this section to report an injury or medical incident that occurred at an SSDC game or event. This section is used to document safety-related matters and support risk management. It does not automatically initiate a conduct review unless behavior-related concerns are identified.
  
  If there is an immediate safety risk or medical emergency, contact emergency services first.
- Name of the Injured Person*
  First and Last Name if possible.
- Team (if applicable)
- Date of the Incident*
  
  MonthDayYear
- Location (field name, venue, or online space)*
  (Ex. West Potomac Park, Logan Circle, Climbing Facility, etc...)
- Role of the injured person*
  
  PlayerUmpire/RefereeVolunteerSpectator/GuestOther
- Type of Injury (select all that apply)*
  
  Collision with another personHit by ball or equipmentFall or slide related injuryMuscle strain or sprainHead or face injuryCut or bleeding injuryHeat related illnessOther
- Please describe what happened.*
  Include what led to the injury, what occurred during the incident, and any immediate response taken.
- Was medical attention provided on-site?*
  
  YesNoUnsure
- Were emergency services contacted?*
  
  YesNo
- Agency contacted (if known)
- Was the injured person transported for further medical care?*
  
  YesNoUnsure
- Did field conditions, equipment, or environmental factors contribute to the injury?*
  
  YesNoUnsure
- Please describe the contributing condition.
  (Ex. Wet from rain, muddy, etc…)
- Was this injury related to the conduct of another participant?*
  
  No, this appears to be an accidental injuryPossibly, I am unsureYes
- Please describe the conduct-related concern.
- Witnesses (names and contact information if known)
- Upload photos or related documentation (optional)
  
  Cancelof
- Conduct or Behavior Review
- Where did this occur? (If this situation is ongoing at an SSDC event, notifying on-site officials or captains is often the fastest way to stabilize it.)*
  
  SSDC GameSSDC Sanctioned EventSSDC Social EventSSDC TripOnline SSDC Space (Discord/Social Media)Other
- Date of the Incident*
  
  MonthDayYear
- Approximate Time (optional)
- Location (field name, venue, or online space)*
  (Ex. West Potomac Park, Logan Circle, Climbing Facility, etc...)
- Teams involved (if applicable)
- I understand SSDC only reviews matters that fall within SSDC jurisdiction.*
- People Involved
- Who is the request about? (names, team, role)*
- Others directly involved (if any)
- Has this concern been previously raised with a captain, league leadership, or SSDC?
  
  NoYes, verballyYes, previously submitted through CARE processUnsure
- Who did you speak to?*
- What was case number & results of the previous CARE request(s)?*
- Concern Type
- Select the category that best fits this concern (select all that apply)*
  
  HarassmentBullyingDiscrimination or Bias (including misgendering)RetaliationPhysical ContactThreat or IntimidationLeadership or Governance ConcernOther
- Narrative and Evidence
- What happened? Please describe objectively and include who, what, when, where.*
- How did this impact you or others?
- What steps were taken in the moment or afterward to address this?
- Witnesses (names and contact info if known)
- Upload screenshots, photos, or other evidence (optional)
  
  Cancelof
- Resolution Preference
- What outcome are you seeking? (optional)
  
  Clarification of expectationsCoaching or educationMediation or facilitated conversationWarningSuspensionNot sureOther
- Is there anything we should know about confidentiality or safety in follow-up?
- I submit this request in good faith and to the best of my knowledge, understand that retaliation for good faith reporting is prohibited, and acknowledge that not every CARE request results in disciplinary action.*
- Safety Concern (Field Conditions or Environment)
- Use this section to report safety concerns related to field conditions, facilities, equipment, or environmental factors at an SSDC game or event. Reporting these issues helps SSDC identify potential hazards and improve the safety of our playing environments.
  
  If there is an immediate safety risk that could result in injury, notify an on-site official or league leader as soon as possible. If there is an emergency, contact emergency services first.
- Where did this occur? (field name, venue, or event location)*
- When did you observe this safety concern?*
  
  MonthDayYear
- What type of safety concern are you reporting?*
  
  Field surface condition (holes, uneven ground, debris)Equipment condition (bases, nets, equipment hazards)Weather-related hazard (heat, lightning, severe weather)Lighting or visibility issueFacility or venue conditionCrowd or sideline safety issueAnimal or environmental hazardOther
- Please describe the safety concern.*
  Include what you observed, where it occurred, and whether the issue created a potential risk for participants or spectators.
- Does this issue currently present an immediate risk of injury?*
  
  YesNoUnsure
- Was this concern reported to an on-site official or league leader at the time?*
  
  YesNoNot applicable
- If reported on-site, who was notified?
  Examples: umpire, field lead, league manager, captain
- Upload photos or documentation (optional)
  
  Photos can help SSDC better understand the safety concern.
  Cancelof
- Accessibility or Inclusion Concern
- Use this section to report barriers to participation, accessibility challenges, or inclusion concerns related to Stonewall Sports DC games, events, or league operations. These concerns may involve physical accessibility, communication access, inclusive participation, or systemic issues that affect a member’s ability to participate fully in SSDC.
  
  Reporting these concerns helps SSDC identify barriers, support participants, and improve accessibility and inclusion across leagues.
- Where did this concern occur? (field, venue, event, or online space)*
- When did this issue occur or become apparent?*
  
  MonthDayYear
- What type of concern are you reporting? (select all that apply)*
  
  Physical accessibility barrier (venue access, terrain, seating, etc.)Communication access (interpreters, captions, communication support)Inclusive participation concernPolicy or rule impacting accessibility or inclusionSystemic equity concernEvent planning or logistics barrierOnline or communication platform accessibilityOther
- Please describe the accessibility or inclusion concern.*
  Include what occurred, how it affected participation, and any context that may help SSDC understand the situation.
- How did this issue affect participation?
  
  Prevented participationMade participation difficultLimited full participationConcern about future participationOther
- Has this concern already been raised with anyone?
  
  Team captainLeague leadershipEvent organizerSSDC board memberNoUnsureOther
- What type of follow-up would be helpful?
  
  Clarification of expectationsAccessibility accommodationPolicy reviewEducation or guidanceFacilitation or conversationNot sureOther
- Upload supporting documentation (optional)
  
  Screenshots, photos, or relevant information may help SSDC understand the concern.
  Cancelof
Should be Empty:

Submit a CARE Request (Community Accountability Review Engagement)

Injury or Medical Incident Information

Conduct or Behavior Review

People Involved

Concern Type

Narrative and Evidence

Resolution Preference

Safety Concern (Field Conditions or Environment)

Accessibility or Inclusion Concern