Volunteer Availability - OLI Annual Camp & Showcase 2026

By signing this form, I allow Outside Looking In to obtain a record of:

a) my name

b) a description of me, including but not limited to my community involvement, etc.

c) a photograph of me

d) a videotape, an electronic or other image of me

e) a recording of my voice

f) a quotation or summary of my opinion that I expressed orally

g) quotation or summary of my opinion that I expressed in writing, including in an electronic medium

For the uses described below, and for no other purpose:

a) advertising on television, radio, newspaper or other medium

b) publication sent to some or all communities, corporate sponsors or donors

c) training video & communications materials that may be released to the media

d) Web, Internet, Intranet based communications materials

e) participation in an event where representatives of the media (television, radio, newspaper, etc.) may be present. I acknowledge that my image, name, voice, etc. may be used by the media

f) mini-documentaries in the OLI show

g) to obtain baseline data and current trends

Personal information collected pursuant to this form is collected in compliance with section 38(2) of the Freedom of Information and Protection of Privacy Act.

The information will be used for purposes described on this form and for no other purpose. If you have any questions about the collection, use or disclosure of this personal information, contact info@olishow.com

By signing this form as indicated below, you also understand that the Youth Criminal Justice Act contains provisions which protect the privacy of young offenders, alleged young offenders, young persons who are victims of such offences, as well as young persons who may be witnesses to such offences. Under the Youth Criminal Justice Act, it is an offence to disclose the identity of these individuals, as well as information relating to the offences or alleged offences in which they are involved.

Signing this form does not, in any way, permit the disclosure of such information.

I acknowledge that the personal information above was provided freely and voluntarily.

By signing this form, I agree to release Outside Looking In and its employees from any claim or liability arising from the use or disclosure of the information collected on this form.

I have read this form after it was completed and I understand its contents. I hereby give my consent as follows:

If the individual above is eighteen (18) years of age or over, please indicate here and sign below.

Outside Looking In (“OLI”) recognizes an individual’s right to privacy and is committed to maintaining the accuracy, confidentiality and security of the personal information in its custody.

Definitions:

Personal Information

Personal information includes any factual or subjective information, recorded or not, and in any form, about an identifiable individual. It does not include the name, title, business address, or telephone number of any contract worker or employee of an organization. This does not include any publicly available information.

Health Information

Personal Health Information comprises information about an individual, whether living or deceased.

Business Records

Business Records are comprised of information related to the business and affairs of OLI.

Confidentiality

Confidentiality is an obligation to protect personal information, to maintain its secrecy and not misuse or wrongfully disclose it.

Privacy

Privacy is the fundamental right of an individual to control information about themselves (including the collection, use, disclosure, and access to that information).

Agreement Statements

1) During my association with OLI, I will have access to personal information and materials relating to the participants, employees, partners, sponsors, and other private and confidential individuals.

2) I shall always respect the privacy and dignity of the participants, employees, and all associated individuals.

3) I shall treat all OLI’s administrative, financial, participant, employee and other records as confidential information and protect them from improper disclosure. I shall not collect, use or disclose confidential information without authorization, nor will I discuss, divulge or disclose confidential information about OLI to others unless it is necessary to fulfill my duties and responsibilities. If I am unsure if I have the authorization of OLI to access, use or disclose confidential information, I agree to seek clarification on this issue from the CEO.

4) I am aware that OLI has policies and procedures regarding privacy, confidentiality and security of confidential information and I understand that it is my responsibility to be familiar with these policies and procedures and to comply with their provisions.

5) I will not remove any confidential information or records from the premises without permission from OLI.

6) If a youth discloses abuse or threatens to harm themselves or others, I will IMMEDIATELY contact an OLI manager.

7) Photographs and videos are often taken during the OLI programming year. I give my consent for OLI to use my name and image. I also release and forever discharge OLI and its employees from any and all claims and demands arising out of or in connection with the use of said photographs/videos, including, but not limited to, any claims for invasion of privacy or defamation.

I agree with the above and understand that any breach of this agreement, including misuse or inappropriate disclosure of information, may be grounds for termination of my contract and/or legal action.

BY SIGNING THIS LEGAL DOCUMENT, YOU GIVE UP CERTAIN LEGAL RIGHTS INCLUDING THE RIGHT TO SUE

ASSUMPTIONS OF RISKS

I understand that my employment at Outside Looking In ("OLI") may take me away from my home for an extended period of time (“the Trip”). During this period, I understand that I will be in unfamiliar surroundings and will be exposed to risks to my person and possessions. I understand that I may suffer physical injury, sickness or death, or damage to or loss of my property as a result of my participation in the Program; and that there is a possibility of violence and crime, war, terrorism, civil unrest, homesickness, and loneliness, poor road and transportation problems, extreme weather conditions, unsafe areas, failure to perform on the part of the travel agents or airline companies and problems relating to customs, immigration or visa requirements. I understand that medical facilities may be of lower standards. I freely and voluntarily accept and assume all such risks, dangers and hazards. Accordingly, I understand that OLI may not be able to ensure my safety at all times from such risks and dangers.

ASSUMPTIONS OF RESPONSIBILITY AND INDEMNITY

I understand that it is my responsibility: to abide by all applicable OLI policies and local laws; to ensure that I have adequate medical, health, life, insurance coverage; and to protect of my person and possessions. More particularly, I understand that OLI does not carry any insurance for my benefit. I also understand that there may be certain matters for which I could be held at fault personally depending on the OLI’s policies and local laws. In these cases, I agree to be accountable in all respects for my own actions and not to ask OLI or its employees to accept the consequences thereof; further, I agree to indemnify and hold harmless OLI regarding any damages it suffers as a result of any claims arising from such actions. I will not knowingly participate in any activity, including political activity, which might endanger either party. I acknowledge that while OLI will endeavour to assist its staff members in the event of war, terrorism, or local or general civil unrest or emergency or health risk or disruption during the Trip, OLI will not be responsible for my safety or well-being or any consequence of my detention or my inability to leave the Trip and return home. I understand that OLI, through its appointed staff members, can require my withdrawal from the Trip, for reasons of illness, risks within the host city, or conduct unbecoming a OLI staff member and that in such circumstances, OLI shall be the sole arbiter in any determination concerning my withdrawal, which shall not be subject to any appeal or review, notwithstanding any procedural or other OLI rules to the contrary.

LIABILITY WAIVER AND INDEMNITY

I hereby release, exonerate and discharge and agree to hold harmless OLI, its officers, agents, employees and participants, from any and all liability for any loss, damage, injury or expense that I may suffer, or that my next of kin may suffer, as a result of my participation in the Trip due to any cause whatsoever including, but not limited to, negligence, breach of contract or breach of any statutory or other duty of care, including any act, omission or negligence of OLI, its employees or other participants; delay, expense resulting from events beyond their control, acts of God, war, terrorism, local or generalcivil unrest or emergency or health risk, sickness, transportation, scheduling, arrangements or accommodations, the failure or restriction of any private or public service or business, and government restrictions or regulations and any and all expenses which I may incur while participating in the Trip. I acknowledge that OLI is unable and unwilling to accept for any loss, damage, injury or expense suffered, sustained or incurred by me while I am a participant in the Trip and that my participation is subject to this condition and I hereby assume responsibility for any such loss, damage, injury or expense. In consideration of my being by OLI to participate in the Trip, my signature below is given voluntarily in order to indicate my understanding of these realities and my acceptance of this agreement and that I have had full opportunity to review this agreement with my legal advisor(s). This agreement is effective for the period of time that I will be participating in the Trip. I understand that this agreement cannot be modified except in writing signed by OLI and that no oral modification or interpretation shall be valid. This agreement shall be effective and binding upon my heirs, next of kin, executors, administrators and assigns. I appoint the following person my Designated Next of Kin and authorize OLI to contact that person for or with information about me in my absence. I have fully informed my designated Next of Kin regarding all aspects of my proposed Trip including the nature of any possible risks and the content of this agreement.

CORONAVIRUS / COVID-19

I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that I may be exposed to or infected by COVID-19 by participating in activities hosted by OLI and/or during the course of my employment with OLI and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of myself and others, including, but not limited to, OLI, including employees and volunteers, and program participants and their families.

CONSENT TO USE OF INFORMATION

I hereby consent to the collection, use and disclosure of personal information by OLI for the purpose of facilitating any of OLI’s acts or communications which OLI considers reasonably necessary as a result of my participation in the Trip or any events related thereto.

I HAVE READ THIS DOCUMENT CAREFULLY AND I ACKNOWLEDGE MY RESPONSIBILITIES AND THE EFFECT OF THE ASSUMPTION OF RISK, THE ASSUMPTION OF RESPONSIBILITY AND THE LIABILITY WAIVER.