This Agreement establishes expectations, responsibilities, and policies governing participation in Rogue Cheer Athletics for the 2026-2027 season (March 2026-June 2027). Our goal is to provide a safe, structured, faith-centered, and competitive environment that promotes athletic excellence, integrity, teamwork, and personal growth.

To serve your family with excellence and clear communication, please complete the information below. This allows us to ensure safety, proper contact, and smooth coordination throughout the season.

This Agreement remains in full effect for the full 2026 - 2027  season (June 2026-June 2027) unless terminated under the terms outlined below.

We believe clear standards create peace, and peace creates growth.

Our program exists to:

• Clearly define expectations for conduct, commitment, and performance
• Promote safety, accountability, and teamwork
• Cultivate mutual respect, sportsmanship, and personal growth
• Provide clarity around policies, responsibilities, and program guidelines

A Safe & Supportive Environment

Rogue Cheer Athletics is committed to providing a safe and structured environment for all practices, competitions, and team activities.

This includes:

• Well-maintained equipment
• Proper supervision
• Age-appropriate instruction
• Access to first aid or medical care when necessary

We take seriously the responsibility entrusted to us when families place their athletes in our care.

Professional Coaching & Leadership

Our coaching staff is selected not only for experience and knowledge, but for heart and integrity.

Our coaches are committed to:

• Teaching with clarity and patience
• Offering constructive, encouraging feedback
• Developing both skill and character
• Maintaining open communication with athletes and parents

We believe correction should build confidence, and leadership should model respect.

Clear Communication & Planning

We value the time, energy, and commitment of every family.

Rogue will:

• Provide practice and event schedules in advance whenever possible
• Communicate changes promptly and clearly
• Use designated communication platforms to keep everyone informed

We strive for transparency and consistency so families can plan with confidence.

Athletes must:

 

• Attend all practices, competitions, and required events.
• Prioritize Rogue Cheer Athletics over other competitive teams and activities.
• Notify coaches of conflicts in advance.
• Remain enrolled for the duration of the season unless proper withdrawal procedures are followed.

Voluntary resignation forfeits team placement for the remainder of the season and will likely impact athlete's ability to join Rogue Cheer Athletics for future seasons.

Rogue athletes and parents agree to:

• Demonstrate sportsmanship at all times.
• Treat teammates, coaches, officials, and other programs with respect.
• Abide by the zero-tolerance anti-bullying policy.
• Avoid gossip, harassment, or public criticism.
• Represent the program positively in public and online.
• Address conflicts following Matthew 18:15-17 principles.

Failure to follow conduct expectations may result in disciplinary action.

• Athletes must represent the program positively.
• Coaches may review publicly available content.
• Offensive, inappropriate, or defamatory posts may result in disciplinary action, including suspension or removal.

Remember you represent Rogue Cheer Athletics as a whole; your faith and your family.

Three (3) unexcused absences may result in suspension from participating in the next performance/competition. Additional absences may result in removal from the program.

• Excused Absences include:
  • Illness
  • Pre-approved vacations (Already cleared with Coach)
  • Family emergency

• Unexcused Absences include:
• Failure to communicate
• Scheduling avoidable appointments
• Other discretionary conflicts

Transportation challenges must be communicated in advance.

• Verbal Correction: Coaches will pull an athlete aside and communicate directly of the concerns being had, however, failure to correct the behavior will result in a second strike.
• Parent Meeting: A meeting between staff, athlete, and parent(s) will be held to strategize and address concerns and come up with a solution. If an issue does not resolve, we will continue to strike three.
• Removal for Continued Violation of Written Policies: We will remove an athlete from Rogue Cheer Athletics if the deliberate attitude continues after the two conversations abovementioned. This is never our first choice, and clear communication will be made prior to a removal.

All discipline will be documented.

At Rogue, athlete safety is not just a rule – it's a responsibility. We believe every athlete is entrusted to us, and we take that calling seriously.

Athlete Safety Expectations

To maintain a safe training environment, athletes must:

• Follow all coach instructions
• Never attempt skills that have not been approved
• Perform all stunts under direct coach supervision
• Report any injury immediately – even if it seems minor

Open Wound Policy

To protect all athletes:

• Open wounds must be fully covered before participating.
• Athletes with recurring or unhealed open wounds may be removed from contact activities until properly healed.

This protects both the individual athlete and the team.

Concussion & Head Injury Protocol

Rogue Cheer Athletics follows Oregon youth sports safety standards regarding head injuries.

If a concussion is suspected:

• The athlete will be removed from activity immediately.
• There will be no same-day return to play.
• Written clearance from a licensed healthcare provider is required before returning.
• A gradual, step-by-step return-to-play process will be followed.

We always choose caution when it comes to brain health.

Parents are required to report any head injuries that occur outside of the gym so we can properly monitor and protect the athlete.

Participation involves inherent risks including serious injury, permanent disability, or death.

If a parent cannot be reached in an emergency, Rogue Cheer Athletics may obtain medical treatment.

• Parents are financially responsible for all medical costs.
• Rogue Cheer Athletics does not provide primary medical insurance coverage.

• Rogue Cheer Athletics will provide and purchase uniforms.
• Competition & Uniform Fees are due  August 1, 2026.
• Athletes are responsible for keeping uniforms clean and in good condition.
• Lost or damaged items (beyond normal wear & tear) must be replaced at the athletes' expense.

Athletes are expected to:

• Arrive on time
• Be dressed in proper athletic wear
• Have hair up/pinned back
• Wear no jewelry (including piercings)
• Wear cheer shoes or coach-approved shoes
• Use the restroom before practice

Sports bras and spandex shorts are allowed if they are the correct size and provide full coverage.

If an athlete is not practice-ready, they will sit out until proper gear is provided.

Coaches are not responsible for holding jewelry or personal items.

• Cell phones, smart watches, and Fit Bits must be put away or on silent in a bag, locker, or coach's office.
• In an emergency, parents should contact the team coach directly.

• Be respectful and kind.
• When not actively stunting or tumbling, support and assist teammates.

• Competition schedules are released the week of the event.
• Arrive with plenty of time.
• If running late, notify your coach ASAP.

Athletes must wear:

• Full team uniform (top & bottom)
• Bow/accessories
• Cheer shoes & socks
• (Coach will decide if warm-ups/cover ups are needed.)

If the uniform is incomplete, the coach will determine participation eligibility.

Athletes are expected to attend:

• Competitions
• Community events
• Team bonding
• Award ceremonies
  
  (Unless prior approval is given.)

Fundraisers for athletes to raise money for their competition fees will be made available in summer and a few during the fall/winter season as well. 

Questions? Contact Trisha Farquhar (Rogue Fundraising Coordinator).

1. Authorization and Brand Ownership: The names "Rogue Cheer Athletics," "Rogue," "RCA," and all associated logos, slogans, and uniform designs are the exclusive intellectual property of Rogue Cheer Athletics. Parents, guardians, and athletes must obtain express, written permission from the gym owner, Becky Abbott, prior to using any gym branding, names, or abbreviations for any public publication, sponsorship request, or promotional initiative.

2. Digital Content Creation and Artificial Intelligence (AI) Policy: Rogue Cheer Athletics maintains a highly respected reputation within the cheer community and strictly controls how its brand is represented visually. Parents, athletes, and associates are prohibited from using the RCA name, logos, or official uniforms to produce digital content—including but not limited to social media videos, graphic designs, merchandise mock-ups, or promotional media—whether created manually (self-made) or generated using Artificial Intelligence (AI) tools. All digital content creation involving RCA branding must be reviewed and approved exclusively by owner Becky Abbott.

3. Support for Independent Fundraising and Community Standards: Rogue Cheer Athletics recognizes that competitive cheerleading requires a significant financial investment, and we enthusiastically encourage independent fundraising and sponsorship efforts to help families offset these costs. However, to protect the integrity of the gym and the families within it, we maintain high standards for how these initiatives are executed:

Professional Representation: While we support financial planning and fundraising, public representations must remain positive. Aggressive solicitation tactics or excessive public posting regarding the financial strain of tuition and fees on social media are prohibited, as they do not align with the brand image of RCA.
Appropriate Fund Allocation: Any funds solicited or raised under the Rogue Cheer Athletics name must be used strictly for the designated, approved cheer-related expenses (e.g., competition fees, uniform costs). Misrepresenting the purpose of raised funds or diverting funds raised under the RCA name for non-cheer use is strictly prohibited.

4. Approval Process: Before initiating any independent fundraising project or distributing sponsorship materials that mention affiliation with RCA, parents must submit a request detailing the fundraiser to owner Becky Abbott for review and approval.

Failure to Comply: Unauthorized use of RCA intellectual property, unapproved digital or AI content creation, or fundraising violations may result in the immediate revocation of fundraising privileges and/or termination of the athlete’s enrollment at Rogue Cheer Athletics.

• Parents are responsible for transportation and travel costs.
• Carpooling is encouraged. Contact Coach Becky if you need help arranging.
• Athletes must verbally check out with their coach before leaving any event.

All athletes (with phones), parents, and coaches must join the BAND App.

▲ Notifications must be turned ON.

BAND is used for:

• Practice schedules & changes
• Documents
• Photos/videos
• Event updates
• Fundraising info
• Travel details

Failure to check BAND resulting in a missed event will be considered an unexcused absence.

Athletes are responsible for:

• Monthly tuition
• Competition fees
• Uniform fees
• Travel expenses
• Additional training, camps or choreography (if applicable)

Tuition is due by the 5^th of each month.
Late payments after the 7th may incur a $5 daily late fee unless prior written arrangements are made.

1. Tuition and Class Payments: Tuition covers the monthly cost of an athlete’s team placement or class enrollment, ranging from $40 to $180 per month depending on the specific team or class. These funds are used directly for gym overhead, including facility rent, insurance, utilities, and operational costs.

Due Date: All monthly tuition, as well as payments for tumbling and specialized classes, is strictly due by the 5th of each month.

Late Fees: If payment is not received by the 7th of the month, a late fee of $5.00 per day starting on the 8th will accrue until the balance is paid in full.

Alternative Arrangements: Rogue Cheer Athletics is committed to working with families to find manageable solutions. Custom payment schedules may be arranged but must be finalized and documented in writing with owner Coach Becky prior to the 5th of the month.

Non-Refundability: Monthly tuition is strictly non-refundable, this includes monthly fees paid in full or in advance. In the event an athlete is dismissed from the program or chooses to leave voluntarily, no tuition refunds will be issued, and any paid funds will be absorbed into gym overhead. 

2. Cheer Fees and Vendor Obligations: Separate from monthly tuition, athletes incur "Cheer Fees." These fees directly cover hard costs including uniforms, camp attendance, choreography, and competition registration fees etc.

Payment Schedule for Cheer Fees (not tuition): To alleviate financial strain, Rogue works diligently to spread these fees out as evenly as possible across the season. However, because external vendors require prompt payment to secure registrations and goods, families must strictly adhere to the designated fee due dates.

3. Fundraising Opportunities and Standards: Rogue Cheer Athletics operates on the mission of keeping competitive cheer affordable to a wide demographic within the Rogue Valley Community—a core value since our founding in 2020. To support this, we provide numerous profitable fundraising opportunities, particularly during the flexible summer months. Many dedicated athletes successfully fundraise enough to cover a significant portion, or even the entirety, of their Cheer Fees.

Participation Requirement: Fundraising monies are not distributed automatically; athletes must be actively present at the fundraiser being done and put in the effort to receive funds from these opportunities. 

Allocation by Team Level: Travel teams with significantly higher financial obligations will be prioritized for the highest-volume fundraising opportunities. Lower-level teams that compete less frequently will still have specific, targeted fundraisers available to them.

4. Restrictions on Fundraised Monies:

Tuition Exemption: Fundraised money is legally tied to the program and cannot be applied toward monthly tuition, unless a unique, severe financial hardship situation is presented to and approved by Coach Becky.

Travel Reimbursement Policy: Families are permitted to use excess fundraised money to reimburse athlete travel expenses (e.g., airfare, meals) only after all seasonal Cheer Fees (uniform, camp, registrations, etc.) have been paid in full. Because travel reimbursement is complex, parents must schedule a mandatory discussion with Coach Becky at least one month prior to the travel date to obtain approval.

Forfeiture and Scholarship Fund: Fundraised credits hold no cash value and belong to the program, not the individual. If an athlete is dismissed from Rogue Cheer Athletics or leaves the team voluntarily prior to utilizing their fundraised balance, those funds are forfeited and cannot be cashed out. All forfeited fundraising balances will immediately transfer to the Rogue Scholarship Fund to assist gym families facing severe financial constraints.

5. Volunteer Coaching and Community Mission: Rogue Cheer Athletics prides itself on its unique volunteer structure. Rogue staff (with the exception of tumbling coaches) does not rely on a financial stipend . Instead, coaches operate on a trade system where they donate their coaching expertise in exchange for their own athlete’s tuition. However, coaches are still required to financially cover their own personal travel. This volunteer-driven model is vital to maintaining our low costs and fulfilling our community-first mission.

 All payments are non-refundable, including:

• Tuition
• Registration
• Uniform fees
• Competition fees
• Sponsorships
• Fundraised funds

A 30-day written notice is required to withdraw from the program.
During this 30-day notice period:

• Tuition remains due.
• The athlete may continue participating unless otherwise determined by RCA.

Fundraised monies, pre-paid tuition (see no refund policy) remain with the program and are not transferable. These monies will then be put into our scholarship fund to help athletes who are experiencing financial constraints. 

In the event of a season-ending medical condition verified by a licensed healthcare provider:

• Tuition obligations may be reviewed at RCA's discretion.
• Prepaid competition and uniform fees remain non-refundable.

• Parents must ensure safe drop-off and pick-up.
• Athletes that drive must notify coaches before leaving an event or practice.
• Athletes must notify coaches before leaving any event.

Rogue Cheer Athletics may terminate this agreement and remove the athlete from the team due to failure to adhere to the terms outlined in this agreement, including poor performance, violation of team rules, or failure to correct behavior after a parent meeting.

This Agreement may be amended or modified at any time by Rogue Cheer Athletics. Any amendments must be made in writing and approved by the Director.
For athlete-related agreements, amendments must be acknowledged in writing by the athlete and/or the athlete's parent or legal guardian, if applicable.
No verbal statements or informal communications shall modify the terms of this Agreement.

This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon.
Any disputes arising under this Agreement shall be handled in the appropriate courts located within the State of Oregon, unless otherwise agreed to in writing by the parties.

This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions, representations, agreements, or understandings related to involvement with Rogue Cheer Athletics. No reliance shall be placed on any statement, promise, or representation not expressly set forth in this Agreement.

By signing below, I am acknowledging that I (the athlete and parent/guardian) have read and understood the terms and conditions of this agreement and waiver of liability and agree to be bound by its provisions. By signing this agreement, I acknowledge and certify that I have reviewed each section in detail with my athlete. We fully understand and accept the expectations, codes of conduct, agreements, waiver of liability, gym rules and all standards in the ROGUE ATHLETE REGISTRATION PACKET set forth by Rogue Cheer Athletics.