This Agreement establishes expectations, responsibilities, and policies governing participation in Rogue Cheer Athletics for the 2026-2027 season (March 2026-June 2027). Our goal is to provide a safe, structured, faith-centered, and competitive environment that promotes athletic excellence, integrity, teamwork, and personal growth.

To serve your family with excellence and clear communication, please complete the information below. This allows us to ensure safety, proper contact, and smooth coordination throughout the season.

This Agreement remains in full effect for the full 2026 - 2027  season (March 2026-June 2027) unless terminated under the terms outlined below.

We believe clear standards create peace, and peace creates growth.

Our program exists to:

• Clearly define expectations for conduct, commitment, and performance
• Promote safety, accountability, and teamwork
• Cultivate mutual respect, sportsmanship, and personal growth
• Provide clarity around policies, responsibilities, and program guidelines

A Safe & Supportive Environment

Rogue Cheer Athletics is committed to providing a safe and structured environment for all practices, competitions, and team activities.

This includes:

• Well-maintained equipment
• Proper supervision
• Age-appropriate instruction
• Access to first aid or medical care when necessary

We take seriously the responsibility entrusted to us when families place their athletes in our care.

Professional Coaching & Leadership

Our coaching staff is selected not only for experience and knowledge, but for heart and integrity.

Our coaches are committed to:

• Teaching with clarity and patience
• Offering constructive, encouraging feedback
• Developing both skill and character
• Maintaining open communication with athletes and parents

We believe correction should build confidence, and leadership should model respect.

Clear Communication & Planning

We value the time, energy, and commitment of every family.

Rogue will:

• Provide practice and event schedules in advance whenever possible
• Communicate changes promptly and clearly
• Use designated communication platforms to keep everyone informed

We strive for transparency and consistency so families can plan with confidence.

Athletes must:

• Maintain academic eligibility (minimum GPA or school requirements).
• Attend all practices, competitions, and required events.
• Prioritize Rogue Cheer Athletics over other competitive teams and activities.
• Notify coaches of conflicts in advance.
• Remain enrolled for the duration of the season unless proper withdrawal procedures are followed.

Voluntary resignation forfeits team placement for the remainder of the season and will likely impact athlete's ability to join Rogue Cheer Athletics for future seasons.

Rogue athletes and parents agree to:

• Demonstrate sportsmanship at all times.
• Treat teammates, coaches, officials, and other programs with respect.
• Abide by the zero-tolerance anti-bullying policy.
• Avoid gossip, harassment, or public criticism.
• Represent the program positively in public and online.
• Address conflicts following Matthew 18:15-17 principles.

Failure to follow conduct expectations may result in disciplinary action.

• Athletes must represent the program positively.
• Coaches may review publicly available content.
• Offensive, inappropriate, or defamatory posts may result in disciplinary action, including suspension or removal.

Remember you represent Rogue Cheer Athletics as a whole; your faith and your family.

Three (3) unexcused absences may result in suspension from participating in the next performance/competition. Additional absences may result in removal from the program.

• Excused Absences include:
  • Illness
  • Pre-approved vacations (Already cleared with Coach)
  • Family emergency

• Unexcused Absences include:
• Failure to communicate
• Scheduling avoidable appointments
• Other discretionary conflicts

Transportation challenges must be communicated in advance.

• Verbal Correction: Coaches will pull an athlete aside and communicate directly of the concerns being had, however, failure to correct the behavior will result in a second strike.
• Parent Meeting: A meeting between staff, athlete, and parent(s) will be held to strategize and address concerns and come up with a solution. If an issue does not resolve, we will continue to strike three.
• Removal for Continued Violation of Written Policies: We will remove an athlete from Rogue Cheer Athletics if the deliberate attitude continues after the two conversations abovementioned. This is never our first choice, and clear communication will be made prior to a removal.

All discipline will be documented.

At Rogue, athlete safety is not just a rule – it's a responsibility. We believe every athlete is entrusted to us, and we take that calling seriously.

Athlete Safety Expectations

To maintain a safe training environment, athletes must:

• Follow all coach instructions
• Never attempt skills that have not been approved
• Perform all stunts under direct coach supervision
• Report any injury immediately – even if it seems minor

Speaking up about pain or injury is not weakness. It is wisdom.

Open Wound Policy

To protect all athletes:

• Open wounds must be fully covered before participating.
• Athletes with recurring or unhealed open wounds may be removed from contact activities until properly healed.

This protects both the individual athlete and the team.

Concussion & Head Injury Protocol

Rogue Cheer Athletics follows Oregon youth sports safety standards regarding head injuries.

If a concussion is suspected:

• The athlete will be removed from activity immediately.
• There will be no same-day return to play.
• Written clearance from a licensed healthcare provider is required before returning.
• A gradual, step-by-step return-to-play process will be followed.

We always choose caution when it comes to brain health.

Parents are required to report any head injuries that occur outside of the gym so we can
properly monitor and protect the athlete.

Participation involves inherent risks including serious injury, permanent disability, or death.

If a parent cannot be reached in an emergency, Rogue Cheer Athletics may obtain medical treatment.

• Parents are financially responsible for all medical costs.
• Rogue Cheer Athletics does not provide primary medical insurance coverage.

• Rogue Cheer Athletics will provide and purchase uniforms.
• Competition & Uniform Fees are due in August 2026.
• Athletes are responsible for keeping uniforms clean and in good condition.
• Lost or damaged items (beyond normal wear & tear) must be replaced at the athletes' expense.

Athletes are expected to:

• Arrive on time
• Be dressed in proper athletic wear
• Have hair up/pinned back
• Wear no jewelry (including piercings)
• Wear cheer shoes or coach-approved shoes
• Use the restroom before practice

Sports bras and spandex shorts are allowed if they are the correct size and provide full coverage.

If an athlete is not practice-ready, they will sit out until proper gear is provided.

Coaches are not responsible for holding jewelry or personal items.

• Cell phones, smart watches, and Fit Bits must be put away or on silent in a bag, locker, or coach's office.
• In an emergency, parents should contact the team coach directly.

• Be respectful and kind.
• When not actively stunting or tumbling, support and assist teammates.

• Competition schedules are released the week of the event.
• Arrive with plenty of time.
• If running late, notify your coach ASAP.

Athletes must wear:

• Full team uniform (top & bottom)
• Bow/accessories
• Cheer shoes & socks
• (Coach will decide if warm-ups are needed.)

If the uniform is incomplete, the coach will determine participation eligibility.

Athletes are expected to attend:

• Competitions
• Community events
• Team bonding
• Award ceremonies
• (Unless prior approval is given.)

Athletes are expected to participate in team fundraising efforts.

Fundraisers for athletes to raise money for their competition fees will be made available in summer and a few during the fall/winter season as well. 

Questions? Contact Trisha Farquhar (Rogue Fundraising Coordinator).

• Parents are responsible for transportation and travel costs.
• Carpooling is encouraged. Contact Coach Becky if you need help arranging.
• Athletes must verbally check out with their coach before leaving any event.

All athletes (with phones), parents, and coaches must join the BAND App.

▲ Notifications must be turned ON.

BAND is used for:

• Practice schedules & changes
• Documents
• Photos/videos
• Event updates
• Fundraising info
• Travel details

Failure to check BAND resulting in a missed event will be considered an unexcused absence.

Courtesy is required at all times.
No criticizing, harassing, or verbally attacking coaches, staff, athletes, or parents.

Athletes are responsible for:

• Monthly tuition
• Competition fees
• Uniform fees
• Travel expenses
• Additional training, camps or choreography (if applicable)

Tuition is due by the 15^th of each month.
Late payments after the 20^th may incur a $10 daily late fee unless prior written arrangements are made.

All payments are non-refundable, including:

• Tuition
• Registration
• Uniform fees
• Competition fees
• Sponsorships
• Fundraised funds

A 30-day written notice is required to withdraw from the program.
During this 30-day notice period:

• Tuition remains due.
• The athlete may continue participating unless otherwise determined by RCA.

Uniforms must be returned in good condition.
Fundraised monies remain with the program and are not transferable.

In the event of a season-ending medical condition verified by a licensed healthcare provider:

• Tuition obligations may be reviewed at RCA's discretion.
• Prepaid competition and uniform fees remain non-refundable.

• Parents must ensure safe drop-off and pick-up.
• Athletes that drive must notify coaches before leaving an event or practice.
• Athletes must notify coaches before leaving any event.

• Participation in fundraising is expected.
• Funds raised are program funds unless specifically designated otherwise in writing.

Rogue Cheer Athletics may terminate this agreement and remove the athlete from the team due to failure to adhere to the terms outlined in this agreement, including poor performance, violation of team rules, or failure to correct behavior after a parent meeting.

This Agreement may be amended or modified at any time by Rogue Cheer Athletics. Any amendments must be made in writing and approved by the Director.
For athlete-related agreements, amendments must be acknowledged in writing by the athlete and/or the athlete's parent or legal guardian, if applicable.
No verbal statements or informal communications shall modify the terms of this Agreement.

This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon.
Any disputes arising under this Agreement shall be handled in the appropriate courts located within the State of Oregon, unless otherwise agreed to in writing by the parties.

This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions, representations, agreements, or understandings related to involvement with Rogue Cheer Athletics. No reliance shall be placed on any statement, promise, or representation not expressly set forth in this Agreement.

By signing below, I am acknowledging that I (the athlete and parent/guardian) have read and understood the terms and conditions of this agreement and waiver of liability and agree to be bound by its provisions. By signing this agreement, I acknowledge and certify that I have reviewed each section in detail with my athlete. We fully understand and accept the expectations, codes of conduct, agreements, waiver of liability and gym rules set forth by Rogue Cheer Athletics.