Overnight Summer Camps 2026

Who should be filling out this form?

• This registration should be filled out by LEADERS who are planning to bring children or teens from their church or homeschool group to summer camp.  
• If you are the parent of a camper who is attending with your church group, please contact your church group leader to get a link to the form you need to register your child. 
• If you are a parent who is registering you child to attend camp on their own, please click here to complete your child's registration.  

*Please note that if you are registering for Service Adventure Camp you will need to be able to provide transportation for campers out to service project sites Monday-Thursday of camp.

 

*If you are registering for multiple weeks you will need to complete this form multiple times.

• At least one leader (and all drivers for Service Adventure Camp) must be 25 or older.  
• Other leaders must be at least 18 for elementary/middle school campers and at least 20 for high school campers.  
• Must have a leader for each gender of students attending. If you only bring girls, then you only need to bring female leaders. 
• There must be at least an 1:8 ratio of adult leaders to campers. Please match gender of leaders to gender of campers. 
• Please write down the number of spots you have reserved for your group and post it near your workspace.  If it looks like your registrations are going to go over that number, please email Randy as soon as possible to see if there are additional spots still open for your group.  

Cottages

• The cottages are Crestfield's default housing for youth retreats and camps.  
• Built in 2014 these buildings have three bunk rooms and two dorm style bathrooms (one in each building is handicap accessible).  
• Most of the beds in the cottages are twins, however there is one queen sized bed in each of the upstairs rooms reserved for an adult leader.  
• The cottages are located a short walk away from main camp, but if needed groups may drive back and forth to main camp provided the driver is 25 or older.  
• Participants staying in the cottages are responsible for bringing both their own bedding and their own towels.
• All housing in the cottages is organized by biological gender.  In most cases girls are housed in Alpha Cottage and boys are housed in Omega Cottage.  

Scott Lodge

• Scott Lodge may be requested by groups who have participants with special considerations such as medical concerns, behavioral issues, or a unique need for increased privacy which cannot be addressed in the cottage/dorm style setting.  
• Scott Lodge was built at main camp in 1999 and is a hotel style facility in which each room has a private bath. 
• There are two types of Scott Lodge Rooms. The larger rooms have a queen bed and two twins.  The smaller rooms have two twins. For youth events we will also add an additional participant on a sleeping mat or cot in each room, so that the larger rooms sleep 5 and the smaller rooms sleep 3.  You may bring your own mats or you may use ours.  Ours are designed for camping and resemble thick yoga mats.   Fitted sheets will be provided.
• Room assignments in Scott Lodge are determined by the church leaders in conversation with their participants and their participants' parents, subject to Program Director approval. We do ask, however, for Child Protection purposes that leaders assign unrelated minors in groups of no less than 3 per room.
• Groups that request more rooms than the group needs will be charged an additional $100/room.

Please note that participants are responsible for their own towels and bedding in BOTH the cottages and Scott Lodge.  

Final Numbers/Individual Registrations: 

• Links to Individual Camper and Chaperone Registration Forms will be emailed to you after you submit this registration.
• Individual Camper and Chaperone Registrations will be due May 22, 2026. If you have unused spots, they will automatically be dropped two weeks before your camp session.
• If it looks like your numbers are going to go over the number of spots you reserved, please contact Randy ASAP to see if additional spots can be reserved for your group.  
• Your billing will be based on the number of individual registrations we receive from your group. 

 Costs: 

• $525 per camper and $150 per chaperone for weeks 3, 4, 5, and 6.
• $600 per camper and $250 per chaperone for week 2.
• An additional $100/room for groups who want extra rooms in Scott Lodge.
• Individuals who are registered by the final number deadline (May 22nd) but end up not attending will owe a partial payment of $50 to cover sunk costs. 

Financial Aid:

• Financial Aid is available for churches that serve under-resourced communities using this link.   

FAQ:

• Please make sure to download the Leader's Guide (but also don't get distracted doing that to the point that you forget to hit "submit" on this form).  In it you will find the steps involved in the registration process, a packing list you can give your participants, and a list of camp expections that you can pass on to your group as well.  
• If you have questions that aren't answered in the guide, email Randy and ask!