HLG Markets 2026

Mother's Day Market & Christmas at the Gardens Vendor Application
Hastings Lake Gardens & Events

51056 Range Road 204, Sherwood Park

Mother's Day Market - Outdoors (Rain or Shine, this will not be held in a greenhouse)

Sunday May 10

Vendor move in - 8:00 am - 9:00 am

Market - 9:00 am - 4:00 pm

Vendor move out - 4:00 pm - 5:00 pm

Cost - $35.00+GST

Christmas at the Gardens - Indoors (inside our main greenhouse)

Saturday November 14

Vendor move in - 8:00 am - 9:00 am

Market - 9:00 am - 2:00 pm

Vendor move out - 2:00 pm - 3:00 pm

Cost - $55.00+GST
Please check which market(s) you are applying for:

Mother's Day Market (Sunday May 10)Christmas at the Gardens (Saturday November 14)
Company Name*
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Phone Number*
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Emergency Contact Name & Number*
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I certify that I personally make, bake, raise or grow all products offered:

YESNO
If no, please explain why:
All Food Vendors selling any type of food products (including pet products) – you must meet all Food Safety guidelines and requirements as outlined by Alberta Health Services. Food vendors are required to supply a copy of your AHS Food Handling Permit with your application.
Please provide AHS Food Handling Permit

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Products – please provide a detailed listing of ALL products you wish to sell. Only those listed will be allowed at market.*
If your tent, trailer or food truck cannot fit in a 10’ x 10’ space, you will be required to purchase additional spaces. Additional spaces will be charged at the same rate as your first space. As well, when using a tent for a outdoor market, you MUST use tent weights. Tent weights must be a minimum of 25 lbs per tent leg, with 40 lbs being the recommended weight. Tents are not required, but recommended. *
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The Mother's Day market is an all-weather market (RAIN or SHINE). Vendors are required to operate in a variety of weather conditions. In the event of extreme weather (severe lightning, tornado, etc.) Hastings Lake Gardens may delay setting up of the market or close the market until the extreme weather threat has passed. If there is a severe weather warning, Hastings Lake Gardens will decide by 7:30 am the day of the market and inform all vendors and customers of a market cancellation through email. There will be no phone calls. No refunds will be issued in the event of a cancellation due to extreme weather. If a market is set to go rain or shine and you do not attend, a $50.00 NO SHOW fee will be issued.*
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Payment
Payment(s) can be made via e-transfer to info@hastingslakegardens.com, no security question needed. We will follow up with you once your application has been submitted. If you would like to pay via credit card we will send you a invoice, and a 3% transaction fee will be added to your invoice.
Please indicate method of payment:*

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Waiver
This signed waiver must be completed OR submit a current copy of your liability insurance naming Hastings Lake Gardens as additional insured on your policy in lieu of this waiver.

In consideration of being allowed to use the facilities at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, we the undersigned, hereby agree to the following:

To waive any and all claims that we,
Business (Operating) Name:
May have against Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, its directors and officers, employees, agents, representatives, and volunteers.

To release from any and all liability for any loss, damage, injury or expense that occurs out of the use of any facilities at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, by the above-named Vendor, their family, employees or volunteer participants.

To hold harmless and indemnify Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, from any and all liability for any property damage, personal injury to any third party or other financial loss or expense, including legal expenses and costs of a solicitor and his own client full indemnity basis, resulting from the participation in any event to be held on the facilities at Hastings Lake Gardens, 51056 Range Road 204, Sherwood Park, AB, throughout the 2026 season.

We, the undersigned, hereby acknowledge that we have read the foregoing and understand its content, import and meaning.
Participants Name:

First NameLast Name
Participants Signature:
Date:

Vendor Rules and Regulation
Please retain a copy of these rules for your reference at the market.

You must initial EACH LINE for acceptance and understanding and submit with your signed application. The Rules and Regulations will be strictly enforced. Failure to comply with these rules may result in the forfeiture of your participation.
1. All products sold at market must conform to Public Health Regulations and Standards of Cleanliness.*
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2. Vendors may not loan, give or sublease the stall(s) assigned to them. Stalls are not permitted to be shared. Hastings Lake Gardens, at their discretion, reserve the right to change vendor stall locations within the market at any time.*
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3. Vendor tables are subject to inspection by Alberta Health Services (AHS) without notice. Any vendor found not to be in compliance with Alberta Health Services regulations will be immediately removed from the market and any monies paid will be forfeited. *
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4. Hastings Lake Gardens requires a minimum notice of 72 hours of any cancellation. Failure to notify Hastings Lake Gardens of your absence 72 hours before market day will result in a $25.00 fee and a $50.00 fee for NO SHOWS. All cancellations MUST be communicated through Hastings Lake Gardens by email only at: info@hastingslakegardens.com. Payment of cancellation or no show fees must be paid within 30 days. A second non-compliance of this rule during a calendar year may result in the loss of vending. Exceptions may be granted for hardship and emergencies at the discretion of Hastings Lake Gardens. All vending fees will not be refunded.*
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5. Vendors are required to be in place and ready to operate by 9:00am on Sunday, May 10 and/or Saturday November 14. No vendors will be allowed in after 9:00am on Sunday, May 10 and/or Saturday November 14. Any vendors who arrive past that time will be charged a $50.00 NO SHOW fee for that day and will be unable to set up unless previous arrangements have been made with Hastings Lake Gardens.*
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6. Public selling ends promptly at the end time. Vendors MAY NOT take down their stall prior to the end time, unless otherwise specified by Hastings Lake Gardens. If you are sold out, you must display a “Sold Out” sign on your table and remain completely set up until close of business at the end time. Due to safety to vendors and customers, vendors are not allowed to leave the market early. Failure to comply to this will result in a $50.00 fine.*
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7. Vendors must remove all garbage including bags, boxes, and refuse from produce. All vendors are responsible for cleaning up their stall area. All concessions are required to supply a garbage can within the confines of their stall, no exceptions. *
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8. All vendors must supply their own table(s) and chairs complete with table coverings. *
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9. Power is NOT automatically provided. If you require power, please reach out to Courtney at courtney@hastingslakegardens.com.*
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10. Propane is not acceptable AT ANYTIME on-site (exception made for approved food trucks). *
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11. Smoking, vaping and animals (except service animals) are strictly prohibited in establishments where food is stored or offered for sale. Vendors with service animals MUST provide service certificate to Hastings Lake Gardens with their application. This policy applies to the vendors and their stall area(s). *
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12. Please note that changes to Strathcona County regulations, street construction, building renovations or Market plan may alter Market location. *
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Food Vendors
13. All Food Vendors (including pet food products) are responsible for knowing and complying with all regulations set forth by Alberta Health Services and regulations contained in this application. You MUST meet all Food Safety Guidelines as outlined by Alberta Health Services. For more information, please contact AHS at 780-460-4721 or at www.albertahealthservices.ca.
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14. Ensure you are familiar with the AHS guidelines for Public Market Guidelines for Operators and Vendors - https://www.albertahealthservices.ca/assets/wf/eph/wf-eh-guidelines-for-public-market-managers-and-vendors.pdf
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15. Food vendors are required to:

1. Hold a current Alberta Health Services Food Handling Permit or fall under the low risk home-prepared food category - https://www.alberta.ca/low-risk-home-prepared-foods.aspx.

2. Provide a current copy of above certificate.

3. Meet all Food Handling Requirements including labelling, food samples, hand washing stations and sanitation.

4. Ensure all food displayed and sold at the Market is reasonably protected from contamination by being wrapped, covered, or stored safely in appropriate food-grade containers. For baked goods sold individually, transparent covers should be used to protect from airborne contamination.

5. ALWAYS display their certificate visible to all customers in their stall as per AHS regulations (if applicable).
15.
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16. Labeling Requirements - All food products MUST be labeled in compliance with CFIA standards. Nutrition Facts tables are not required at this time. It is the responsibility of the stallholder that their products are labelled in accordance with federal regulatory requirements. For further information please visit: https://www.inspection.gc.ca/food-label-requirements/labelling/industry/eng/1383607266489/1383607344939#

Labels MUST include:

1. Common name of product on a separate line.

2. List of ingredients in descending order of proportion by weight.

3. Known allergy alerts on a separate line as per CFIA regulations.

4. Net quantity (in metric).

5. Name, address, and phone number (phone number required by AHS) of person making product.

6. Durable shelf life date (made on OR Best Before date) if product has a shelf life of 90 days or less.

7. Storage instructions and storage temperature if differs from room temperature.

8. Label print size MUST be no smaller than 1.6 mm anywhere on the product.
16.
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17. Perishable Foods: No vendor shall offer for sale perishable foods unless held at a temperature below 4ºC or above 60ºC. Examples of perishable foods include meats, milk, sauces, spreads, salsa, cheese, perogies, cabbage rolls, poultry, eggs etc. Also included are baked goods such as sausage rolls, ethnic foods with meat, cheesecake and cream, pumpkin, or meringue pies. Vendors must always have their own thermometers on site.
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18. All eggs must be refrigerated as per Alberta Health Services regulations and labelled “UNINSPECTED”. Whole raw shell eggs must be clean and free of cracks.
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19. All prepared food items must be wrapped, covered, or pre-packaged as per AHS regulations and labelled according to CFIA (Canadian Food Inspections Agency) standards. Dairy products such as whipping cream, cream or custard pies are not allowed unless accompanied by appropriate documentation from Alberta Health Services, which must be displayed each week.
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20. Vendors supplying food samples must meet the AHS guidelines. All samples must be covered and be served by the vendor; uncovered samples will be removed. Vendors assembling bite size food portions on-site must:

1. Obtain approval from Alberta Health Services.

2. Must be served by the vendor to customers.

3. Use an AHS approved sneeze guard cover to keep customers from contaminating samples.

4. No open flames/barbeques can be used for heating up samples.

5. Food must be held at appropriate temperatures according to AHS regulations.

6. Have a thermometer available to ensure that foods reach an internal temperature greater than 74°C.

7. Keep perishable foods below 4°C.

8. Wash hands prior to handling food.

9. Replace samples if they are displayed longer than one hour.

10. Discard leftovers or contaminated samples.

11. Must supply garbage container in a location easily visible and accessible to customers.

12. Provide a basin with an adequate supply of water (container with a hands-free spigot).

13. Have liquid soap and disposable towels available.

14. Have a sanitizer (bleach and water solution with 100 PPM concentration and test strips) for cutting boards and utensils.

15. Refrain from smoking/vaping at food tables.
20.
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21. Organic: If your company is considered “Organic” or you are a beekeeper, documentation supporting this must accompany your application.
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22. Cosmetic Regulations and the Food and Drugs Act require that cosmetics sold in Canada be manufactured, prepared, preserved, packed, and stored under sanitary conditions. Cosmetic products are required to have mandatory ingredient labelling as per the Cosmetic Regulations. The manufacturer and importer must notify Health Canada that it is selling the product and provide a list of the product's ingredients.” Section 2 of the Food and Drugs Act define a "cosmetic" as: “Any substance or mixture of substances manufactured, sold or represented for use in cleansing, improving, or altering the complexion, skin, hair or teeth, and includes deodorants and perfumes." Any cosmetic businesses, selling soaps, lotions etc. are required to notify Health Canada about any products that they are selling by filling out the Cosmetic Notification Form.
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23. Vendors who sell textiles (clothing, quilts, blankets, etc.) are required to label products for content (over 5%) and where they were made.
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Code of Conduct
24. Vendors should be neat and clean in appearance and are expected to always behave in an ethical and professional manner. Failure to do so will result in an automatic expulsion and all monies forfeited. Vendors will only use language and communication that is polite, respectful, and conscientious when interacting with anyone at the market. *
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25. Vendors may address complaints concerning the market, its operation, and rules to Hastings Lake Gardens. *
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26. Any complaints received concerning unprofessional conduct, including but not limited to the use of profane language, smoking, vaping, cleanliness of the vendor or vendors’ product may be considered grounds for dismissal from the Market. Insubordination, the consumption of alcohol, drugs or fighting during the market will be grounds for immediate dismissal. *
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27. Vendors must ensure that all staff or those working in stalls are aware of and abide by the Vendor Code of Conduct. *
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28. Failure to comply with Market Rules & Regulations may result in, and not necessarily in this order: a verbal warning, a final written warning, dismissal, and forfeiture of all monies paid. All decisions made by Hastings Lake Gardens are final. *
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Permissions
29. To comply with the Personal Information Protection Act: I give consent for Hastings Lake Gardens to disclose my name, company name, email address and/or telephone number to those persons inquiring about my product(s), and for promotion of the Market. *
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30. Occasionally pictures and/or videos may be taken during market hours. I give consent for Hastings Lake Gardens to take pictures and/or video for purposes of marketing and advertising.
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Hastings Lake Gardens and its affiliates reserves the right to change, interpret and enforce these rules and regulations as deemed necessary to maintain consistency and individuality of the Market(s) for the best of all served by the Market(s). I have read and initialled ALL RULES AND REGULATIONS 1-30.

I certify that I have read, understand, and agree to comply with all Market Rules and Regulations as specified by Hastings Lake Gardens, Alberta Health Services, and the Canadian Food Inspection Agency. I hereby certify that the information I have provided in this application is accurate and complete. I understand that failure to abide by the rules may result in a fine or removal from the market and that the decisions of Hastings Lake Gardens are final and binding.
Name:*

First NameLast Name
Date:*
Signature*
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Mother's Day Market & Christmas at the Gardens Vendor Application

Payment

Waiver

Vendor Rules and Regulation

Food Vendors

Code of Conduct

Permissions