AEIF 2026 Alumni Engagement Innovation Fund Proposal Form

AEIF 2026 Alumni Engagement Innovation Fund Proposal Form

To be completed by exchange alumni team leaders. All sections in this form need to be completed in order for the proposal to be eligible for submission. Application Form Guidance is provided at the end of this form.
About Your Project
Project Name*
Requested Budget Total (in USD)*
Primary Location of Project – City/Town*
Primary Location of Project – State/Province*
If the project is taking place in multiple cities, states, or provinces within the same country, please enter all locations separated by a comma.
Country*
YesNo
If YES, please list additional countries.
Project Team Information
YesNo
If yes, what is the name of your alumni association? – Name of Alumni Association(s)*
Who are the alumni project team members? There must be at least two exchange alumni team members for a project to be considered for funding. Along with name and contact information, please describe the role each team member will have in the project and their experience, qualifications, and ability to carry out that role. Indicate what proportion of their time will be used in support of the project. At least one of the alumni should be designated as the team lead.
Team Member*

First NameLast Name
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Email*
example@example.com
YesNo
Role within the Project Team*
100% or less80% or less50% or less30% or less
Exchange Program*
Exchange Program Year(s): *
Country From: *
Team Member*

First NameLast Name
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Email*
example@example.com
YesNo
Role within the Project Team*
100% or less80% or less50% or less30% or less
Exchange Program*
Exchange Program Year(s): *
Country From: *
Team Member

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Email
example@example.com
YesNo
Role within the Project Team
100% or less80% or less50% or less30% or less
Exchange Program
Exchange Program Year(s):
Country From:
Project Description
Project Summary (250 word limit): Describe the specific need and/or challenge that this project will address and how you will address it.*

0/250
Project Goal/s (1–2 sentences): What is the aim of your project? State in one or two sentences the overall goal/s of your project and what outcome or change you expect to see.*
Project Objectives
Project Objectives: List your project objectives which will support your project goal/s. Remember to create project objectives which are SMART (Specific, Measurable, Achievable, Realistic, and Time Bound). (You may use bullet points or numbered list)*
Project Design and Methods
Project Design and Methods (500 word limit): Explain how the project is expected to work to solve the stated problem and achieve your established goal/s. Include who will benefit from your planned activities and how you plan to build on the outcome of this project. You may want to include workshop or training agendas, or any curricula developed for the use in your project. (Outlines of training agendas/workshop agendas/curricula will not count towards the word limit.)*

0/500
Project Timeline
Project Timeline (Bullet points preferred): Please provide a timeline of your project activities.*
Beneficiaries

Pleaseprovide the estimated number of direct and indirect beneficiaries. Directbeneficiaries are defined as persons who directly participate in yourproject. Indirect beneficiaries areusually not directly connected with the project but will still benefit from it.For example, Directbeneficiaries: 200 trained teachers; Indirect beneficiaries: 10,000 students(taught by trained teachers).
Number of direct beneficiaries (total)*
Number of indirect beneficiaries (total)*
Local Project Partners
Local Project Partners (250 word limit): List any partners (individuals/organizations, etc.) with whom you will work to support or implement your project. Please note if you have an existing relationship with your partner organization(s) and describe their role in the project. If you do not yet have an existing relationship, how do you anticipate establishing a partnership with the organization(s)?*

0/250
Communication and Outreach Plan
Communication and Outreach Plan (250 word limit): How will you promote your project? Please provide a communication timeline of how and when you will present project accomplishments and highlights. Explain how you will report project highlights and achievements with your local embassy or consulate. Include social media, websites, print news, or other forms of media you intend to use to share information about your project to beneficiaries and the public.*

0/250
Website (Optional)
Facebook (Optional)
X/Twitter (Optional)
Instagram (Optional)
YouTube (Optional)
Other (Optional)
Monitoring and Evaluation – AEIF 2026 Monitoring and Evaluation Template
Please upload the Monitoring and Evaluation Plan. You can use the form that can be downloaded from the Embassy’s website. The file must be saved as PROJECTNAME-MONITORING-AND-EVALUATION-PLAN-AEIF2026.*

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Budget
Applicants must submit a budget justificationnarrative that explains how each budget item supports the project’s objectivesand expected outcomes. Please upload the Budget fil. You can use the form that can be downloaded from the Embassy’s website. The file must be saved as PROJECTNAME-BUDGET-AEIF2026.*

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Key Personnel Resumes
Key Personnel Resumes. The file must be saved as NAMESURNAME-AEIF2026*

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Letters of support from program partners
Letters of support should be included for sub-recipients or other partners. The letters must identify the type of relationship to be entered into (formal or informal),the roles and responsibilities of each partner in relation to the proposed project activities, and the expected result of the partnership. The individual letters cannot exceed 1 page in length. The file must be saved as PARTENERNAME-LETTEROFSUPPORT-AEIF2026

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AEIF 2026 Alumni Engagement Innovation Fund Proposal Form

About Your Project

Project Team Information

Project Description

Project Objectives

Project Design and Methods

Project Timeline

Beneficiaries

Local Project Partners

Communication and Outreach Plan

Monitoring and Evaluation – AEIF 2026 Monitoring and Evaluation Template

Budget

Key Personnel Resumes

Letters of support from program partners