Sponsor Interest Form

5th Annual School Safety Conference
July 28-29, 2026
Region One ESC Conference Center
1900 W Schunior St | Edinburg, TX 78541

We invite you to showcase your company’s brand to key decision-makers by becoming a conference sponsor. This is a unique opportunity to connect with professionals who have a direct interest in products and services that support school safety and security.

With a strong focus on School Safety & Security, our conference brings together School Safety/Security Directors, Coordinators, and district administrators from across the Region One area. These leaders are actively seeking solutions that enhance the safety and well-being of their campuses.

As a sponsor, your organization will gain valuable exposure, engage directly with influential stakeholders, and highlight your products and services throughout the event—creating meaningful connections that can drive lasting impact.

For more information contact

Please note that Region One ESC cannot accept sponsors or exhibitors offering services exclusively provided by its designated partners.

Region One ESC reserves the right to approve or decline any sponsorship or exhibitor application to ensure alignment with the event’s purpose and goals.

By submitting this form, you acknowledge your organization’s commitment if your request is approved.

Upon approval, an invoice will be issued confirming participation and payment details. All sponsorships are non-refundable.

Sponsor/Exhibitors must adhere to the following guidelines:

• Do not attach items to any surfaces. Tape, tacks, nails, or adhesives are not permitted on walls, floors, furniture, or fixtures.
• Helium balloons, confetti, glitter, and balloon shine spray are prohibited due to safety and cleaning concerns.
• Unapproved extension cords are not allowed. Cords may not run across rooms due to fire and tripping hazards.

Clean-Up/Damage Fee

• A $150 fee will be charged to exhibitors if residue is left on surfaces or if hard-to-clean materials are left on the floor.
• This fee also applies to any damage caused by tape removal or by dragging equipment or furniture that results in floor scratches.

This guidance is based on communications received from the federal government regarding best practices in communication related to Diversity, Equity, and Inclusion (DEI). To maintain clarity and consistency in our communications and materials, Region One ESC has updated its language and content guidelines regarding the use of terms and topics related to DEI. All materials—including but not limited to word choices, concepts, resources, and slide decks—shared with participants prohibits the inclusion of DEI-related language, themes.

Furthermore, this document is incorporated into any contractual agreement your organization may have with Region One. Failure to adhere to these guidelines may result in the cancellation of any current or future agreements with Region One Education Service Center.

Equal Treatment of All Persons: Consistent with Article I, Section 3a of the Texas Constitution, the Fourteenth Amendment to the United States Constitution, federal and State law, and Executive Order No. GA-55, Contractor represents and warrants that:

a) all conduct under this Contract shall be administered and performed in a neutral manner without regard to race of persons; 

b)  Contractor shall not,in the specific performance of this Contract,elevate one individual person over another, or advantage any one person over another, due to race; 

c)  Contractor shall not,in the specific performance of this Contract, employ practices or engage in any advancement of the programs known as diversity, equity and inclusion, critical race theory, affirmative action, or other similar, divisive agendas; 

d)  Contractor’s staff, agents, and subcontractors that are selected and employed in the specific performance of this Contract shall be selected and employed solely on merit and the ability to perform; and 

e)  Contractor shall ensure that any subcontractors participating in the specific performance of this Contract represent and warrant to the provisions of this Clause 

Biological Sex and No Preferred Pronouns: Contractor represents and warrants that it shall ensure that all actions in specific performance of this Contract shall comply with federal and state law and reflect that there are only two sexes. Contractor’s employees, officers, representatives, subcontractors, and agents shall not, in performance of this Contract, present, direct, request, or suggest the use of preferred personal pronouns in professional correspondence or presentations.
Additionally, Region One ESC reserves the right to review and assess any public-facing materials, including online representations (such as websites and social media), to ensure compliance with these guidelines.

By signing below, you acknowledge receipt of this guidance, understand that it is based on federal government communications, and agree to adhere to the updated standards in all materials, communications, and online representations shared on behalf of or in collaboration with Region One Education Service Center.

Should you have any questions or require further clarification, please feel free to contact our office.