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Mission Statement
Viva De Beauty Professional Academy

At Viva De Beauty Professional Academy, our mission is to provide high-quality education in nail technology and lash artistry while emphasizing the connection between beauty, health, and professional excellence. We are committed to training students with the knowledge, technical skills, and ethical standards necessary to succeed in the beauty industry while promoting safe, hygienic, and wellness-focused practices.

Our goal is to empower future beauty professionals through hands-on training, industry-relevant education, and a strong foundation in sanitation, client care, and overall nail and eye health. We believe that beauty and health go hand in hand, and we strive to prepare graduates who not only enhance appearance but also support the well-being and confidence of the clients they serve.

MANICURIST/NAIL TECHNICIAN PROGRAM (600HOURS)LASH TECHNICIAN PROGRAM (320 HOURS)

ADMISSIONS POLICY : ADMISSIONS REQUIREMENTS The school requires that each student enrolling in the Cosmetology or Esthetics programs must:· Provide a copy of a current government issued photo ID· Provide a copy of a current social security card· Provide proof of secondary education such as a high school diploma, a GED certificate, an official transcript showing secondary school completion, or a state certification of home-school completion.· Pay application fee of $100 (non-refundable) $250 Registration fee. Should an enrolling student provide a foreign high school diploma, the institution will work with the student to obtain an English translation of the document along with confirmation that the education received is equivalent to a U.S. high school diploma. This documentation must come from an outside agency.In the absence of a high school diploma or GED, the applicant may take and pass an approved ability-to-benefit test administered according to the test publisher’s guidelines by an approved Independent Test Administrator. In lieu of passing an ability-to-benefit test, the applicant may enroll in and successfully complete 600 clock hours, if the program is longer than 600 clock hours. Instructor applicants must meet all of the above requirements and:· hold a current license as a practitioner in the field they wish to teach The school does not discriminate in its employment, admission, instruction, or graduation policies on the basis of sex, age, race, color, religion, or ethnic origin nor does it recruit students already attending or admitted to another school offering similar programs of study. TYPE YOUR FULL NAME FOR ACKNOWLEDMENT*

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SECONDARY STUDENTS ADMISSIONS POLICY

For those secondary students not enrolled under a training agreement, the applicant must meet the following admission requirements:

· meet the state requirements for admission (complete 10th grade and be 16 years of age)

o proof of completion of 10th grade can be shown through high school transcripts

o proof of age can be shown through a drivers license, birth certificate, etc.

· provide permission in writing from the secondary school in which they are enrolled

· successfully complete the pre-enrollment evaluation

Note: No more than 10% of the number of students enrolled can be secondary students

REGISTER WITH TFC TUITION ( WE ENROLLEVERY STUDENT WITH TFC TUITION)PAY TUITION IN FULL

LEAVE OF ABSENCE POLICY AND REQUEST Leave of Absence (LOA) is a temporary interruption in a student’s program of study. LOA refers to the specific time period during an ongoing program when a student is not in academic attendance. The school may allow more than one LOA at its discretion. Students must request a Leave of Absence in advance unless unforeseen circumstances prevent the student from doing so, and that:· The request must be in writing· The request must include the student’s reason for the LOA; and· The request must include the student signatureThe reasons for which a leave of absence may be approved include:· Personal and/or family medical issues· Death in the family· Vacation· Other mitigating circumstancesThe institution may grant an LOA to a student who did not provide the request prior to the LOA due to unforeseen circumstances if:· The institution documents the reason for its decision· The institution collects the request from the student at a later date; and· The institution established the start date of the approved LOA as the first date the student was unable to attend.If approved, the official Leave will extend the contract period by the same number of days designated in the leave document or actually used by the student. No additional charges will be assessed as a result of an LOA. A student granted an LOA in accordance with this policy is not considered to have withdrawn and no refund calculation is required at this time.The Leave of Absence and any additional approved leaves of absence may not exceed a total of 180 days in any twelve month period. For federal aid recipients, the student’s payment period is suspended during the LOA and no federal financial aid will be disbursed to students while on a Leave of Absence. Upon the student’s return, the student will resume the same payment period and coursework and will not be eligible for additional Title IV aid until the payment period has been completed. If the student is a Title IV loan recipient, the student will be informed of the effects that the student’s failure to return from a leave may have on the student’s loan repayment terms, including the expiration of the student’s grace period. A contract addendum will be completed and signed by all parties upon return from the LOA to extend the ending date by the applicable number of days.A student will be withdrawn if the student takes an unapproved LOA or does not return by the expiration of an approved LOA and the student’s withdrawal date for the purpose of calculating a refund will be the student’s last date of attendance*

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JOB PLACEMENT POLICY SAMPLE While the school cannot guarantee employment for graduates, assistance in finding suitable employment is provided by posting area job openings on a career opportunities bulletin board for students to review. Students also receive training in professionalism and job search skills including how to write a resume, complete an employment application and prepare for an effective interview. The curriculum places a great deal of emphasis on how to obtain and retain employment after graduation. Graduates are encouraged to maintain contact with the school and follow-up with the school on current employment or employment needs. In addition, the school maintains a network of relationships with professionals and employers who participate in the learning experience as guest speakers and provide mentoring to students while they are in school. Job referrals are made known to interested graduates as available.*

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STUDENT GRIEVANCE PROCEDURE Note: This is not a Title IX grievance policy. In accordance with the institution's mission statement, the school will make every attempt to resolve any student grievance that is not frivolous or without merit. Grievance procedures will be included in new student orientation thereby assuring that all students know the steps to follow should they desire to register a grievance at any time. Evidence of final resolution of all grievances will be retained by the school in order to determine the frequency, nature, and patterns of grievances for the institution. The following procedure outlines the specific steps of the grievance process. 1. Prior to filing a formal grievance, the student should notify any staff member of the situation. If the staff member is unable to resolve the grievance, the student shall notify the School Director. If the School Director is unable to resolve the grievance, the student should then file a formal grievance as stated below. 2. The student should register the grievance in writing on the designated form provided by the institution within 15 days of the date that the act which is the subject of the grievance occurred. 3. The grievance form will be given to the school Director. 4. The grievance will be reviewed by management and a response will be sent in writing to the student within 30 days of receiving the grievance. The initial response may not provide for final resolution of the problem but will notify the student of continued investigation and/or actions being taken regarding the grievance. 5. If the grievance is of such nature that it cannot be resolved by the management, it will be referred to an appropriate agency if applicable. 6. Depending on the extent and nature of the grievance, interviews with appropriate staff and other students may be necessary to reach a final resolution of the grievance. 7. In cases of extreme conflict, it may be necessary to conduct an informal hearing regarding the grievance. If necessary, management will appoint a hearing committee consisting of one member selected by the school who has had no involvement in the dispute and who may also be a corporate officer, another member who may not be related to the student filing the grievance or another student in the school, and another member who may not be employed by the school or related to the school owners. The hearing will occur within 90 days of committee appointment. The hearing will be informal with the student presenting his/her case followed by the school's response. The hearing committee will be allowed to ask questions of all involved parties. Within 15 days of the hearing, the committee will prepare a report summarizing each witness' testimony and a recommended resolution for the dispute. School management shall consider the report and either accept, reject, or modify the recommendations of the committee. Corporate management shall consider the report and either accept, reject, or modify the recommendations of the committee. -complaints, which cannot be resolved by direct negotiation with the school in accordance to its written grievance policy, may be filed with Texas Department of Licensing and Regulation Barbering and Cosmetology PO Box 12157 Austin, TX 78711 . All student complaints must be submitted in writing*

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DISTANCE EDUCATION POLICY AND DISCLOSURE 1. Distance Education will not be utilized as a method of delivery of clinical instruction in which the student is to perform practical applications on a live model and/or client. 2. The interaction with the instructor will be validated by regular measurable participation (clock hour, credit hour, or competency based) in the academic programs. Participation will be documented within a log of all student activity comprised of (at a minimum) a record of regular and substantive interaction between student(s) and instructor(s), as described below: a. Substantive interaction for distance education learning activities is engaging students in teaching, learning, and assessment and must include two (2) of the following at a minimum: i. Providing direct instruction ii. Assessing or providing feedback on student’s distance education coursework iii. Providing information or responding to questions about the content of distance education coursework iv. Facilitating a group discussion regarding the content of distance education coursework b. Regular interaction for distance education learning activities between a student and an instructor must include the following: i. Providing the opportunity for substantive interactions with the student on a scheduled basis ii. Monitoring the student’s academic engagement and ensuring the instructor is responsible for substantive interaction c. Distance Education delivered asynchronously must be validated to measure actual student “seat time” for clock hour programs. 3. A Distance Education Assessment of student performance will be conducted on-campus by a qualified instructor at least once monthly with respect to any distance education completed within the preceding month. 4. Upon completion of all curriculum requirements, the student must pass a comprehensive Academic and Practical final exam (which shall be administered on-campus) to include any applicable competencies required by the State licensure agency prior to graduation from the program. 5. All transcripts or other documents, (official or unofficial), listing academic attainment received will identify the distance education component;6. Prior to enrollment, students are provided with a disclaimer that academic achievement earned via distance education may not be accepted for reciprocity or eligible for licensure in other states. A signed and dated copy of this disclosure will be found in the student file. 40 hours a month is the max, the school can report per month, anything over 40 hours would consider study time. *

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GENERAL TERMS OF AGREEMENT

School:

· Shall provide programs of study that meets minimum curriculum requirements as prescribed by the state regulatory agency.

· May change kit contents, textbooks, dress code, curriculum format, teaching materials or educational methods at its discretion.

· Will grant a diploma of graduation and Official Transcript of Hours for the applicable course when the student has successfully completed all phases of study, required tests, practical assignments; passed a final comprehensive written and practical examination; completed the program of study according to State requirements; completed all exit paperwork; attended an exit interview and made satisfactory arrangements for payment of all debts owed to the school.

· Will issue an Official Transcript of Hours to students who withdraw prior to program completion when the student has successfully completed the required exit paperwork, attended an exit interview and made satisfactory arrangements for debts owed the school as approved by the School.

· Will assist graduates in finding suitable employment by posting area employment opportunities and teaching Job Readiness classes, but placement is not guaranteed.

· May terminate a student's enrollment for noncompliance with General Policies, this contract, or State Laws and Regulations; Improper conduct or any action which causes or could cause bodily harm to a client, a student, or employee of the school; willful destruction of school property; and theft or any illegal act.

Student:

· Agrees to pay applicable school and state fees and provide all required registration paperwork in a timely manner.

· Agrees to comply with all Standards of Conduct, General Policies, State Laws and Regulations, and educational requirements including clinic assignments.

· Agrees not to refuse to perform client services or other program requirements.

· Agrees to provide all financial aid documents, if applicable, in the designated time frame.

· Agrees to comply with the school’s dress code at all times and project a professional image representative of the cosmetology and image industry.

· Agrees to comply with the assigned schedule for the applicable program of study which may change from time to time at the discretion of the school.

· Agrees to attend theory class as scheduled for the duration of the course of study regardless of whether all required tests have been taken and passed.

· Understands that if he/she is a Title IV financial aid recipient,* minimum attendance and grade requirements must be maintained for satisfactory academic progress; failure to comply will result in loss of eligibility for financial aid according to the policy found in the catalog.

· Understands that he/she is responsible for the state licensing exam fee and other examination or licensing related expenses.

STUDENT SIGNATURE: _______________________________

For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement will apply. The following policy will apply to all terminations for any reason, by either party, including student decision, course or program cancellation, or school closure. Any monies due the applicant or students shall be refunded within 45 calendar days of official cancellation or withdrawal. Official cancellation or withdrawal shall occur on the earlier of the dates that:

1 An applicant is not accepted by the school. The applicant shall be entitled to a refund of all monies paid, except a non-refundable application fee of $100.

2 A student (or legal guardian) cancels his/her enrollment in writing within three business days of signing the enrollment agreement. In this case all monies collected by the school shall be refunded except a non-refundable application fee of $100, regardless of whether or not the student has actually started classes.

3 A student cancels his/her enrollment after three business days of signing the contract but prior to starting classes. In these cases he/she shall be entitled to a refund of all monies paid to the school except a non-refundable application fee of $100 and the registration fee in the amount of $175.

4 A student notifies the institution of his/her withdrawal in writing.

5 A student on an approved leave of absence notifies the school that he/she will not be returning. The date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the institution that the student will not be returning.

6 A student is expelled by the school. (Unofficial withdrawals will be determined by the institution by monitoring attendance at least every 30 days.)

7 In type 2, 3, 4 or 5, official cancellations or withdrawals, the cancellation date will be determined by the postmark on the written notification, or the date said notification is delivered to the school administrator or owner in person.

· For students who enroll and begin classes but withdraw prior to course completion (after three business days of signing the contract), the following schedule of tuition earned by the school applies. All refunds are based on scheduled hours:

PERCENT OF SCHEDULED TIME TOTAL TUITION SCHOOL

ENROLLED TO TOTAL COURSE/PROGRAM SHALL RECEIVE/RETAIN

0.01% to 04.9% 20%

5% to 09.9% 30%

10% to 14.9% 40%

15% to 24.9% 45%

25% to 49.9% 70%

50% and over 100%

· All refunds will be calculated based on the students last date of attendance. Any monies due a student who withdraws shall be refunded within 45 calendar days of a determination that a student has withdrawn, whether officially or unofficially. In the case of disabling illness or injury, death in the student's immediate family or other documented mitigating circumstances, a reasonable and fair refund settlement will be made.

· If a course and/or program is canceled subsequent to a student’s enrollment, and before instruction in the course · and/or program has begun, the school shall provide a full refund of all monies paid within 45 days of notice of · course and/or program cancellation.

· If the school cancels a course/program and ceases to offer instruction after students have enrolled and instruction has begun, the school shall provide:

o Provide a pro rata refund within 45 days of notice to the student; OR

o Resume teaching the course and/or program within 30 days of notice to the student OR

o participate in a Teach-Out Agreement OR

· Provide a full refund of all monies paid, less the non-refundable application feeIf permanently closed and ceases to offer instruction after a student has enrolled and instruction has begun, the school will provide:

o a pro rata refund of tuition to the student OR

o participate in a Teach Out Agreement.

· Students who withdraw or terminate prior to course completion are charged a termination fee of $150.00. This refund policy applies to tuition and fees charged in the enrollment agreement. Other miscellaneous charges the student may have incurred at the institution (EG: extra kit materials, books, products, unreturned school property, etc.) will be calculated separately at the time of withdrawal. All fees are identified in the catalog and in this enrollment agreement.

- IF A STUDENT IS MAKING PAYMENT AT THE TIME OF ENROLLMENT MAY NOT BE GRANTED ONLY IF THE STUDENT PAYS IN FULL REFUND CALCULATOR WILL BE APPLIED TO THEM STUDENT SIGNATURE: _______________________

EXTRA-INSTRUCTIONAL CHARGES POLICY Each course/program has been scheduled for completion within an allotted time frame. A grace period of ten percent has been added to the calculated completion date for each program. It is not realistic to expect to receive an education for free. The school has reserved space, equipment, and licensed instructors for each student and course/program. If a student does not graduate within the contract period, additional training will be billed at the rate of $125.00 per week, or any part thereof, payable in advance, until graduation. Students will not be allowed to clock in until applicable weekly payments are made.

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SAP SCORE- SATISFACTORY ACADEMIC PROGRESS POLICY

The Satisfactory Academic Progress Policy is consistently applied to all students enrolled at the school. It is printed in the catalog to ensure that all students receive a copy prior to enrollment. The policy complies with the guidelines established by the National Accrediting Commission of Career Arts and Sciences (NACCAS) and the federal regulations established by the United States Department of Education.

EVALUATION PERIODS

Students are evaluated for Satisfactory Academic Progress at the completion of the following evaluations periods:

MANICURIST 200 Actual Hours

400 actual hours

600 actual hours

LASH PROGRAM 100 actual hours

300 actual hours

*Transfer Students - Evaluation periods will be based on actual contracted hours at this institution.

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress.

ATTENDANCE PROGRESS EVALUATIONS

Students are required to attend a minimum of 67% of the hours possible based on the applicable attendance schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least 67% cumulative attendance since the beginning of the course which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed.

MAXIMUM TIME FRAME

The maximum time (which does not exceed 150% of the course length) allowed for students to complete each course at satisfactory academic progress is stated below:

COURSE MAXIMUM TIME ALLOWED

WEEKS SCHEDULED HOURS

MANICURIST (Full time, 37.5 hrs/wk)

MANICURIST (Part time, 20 hrs/wk)

LASH PROGRAM (Full time, 37.5 hrs/wk)

LASH PROGRAM (Part time, 20 hrs/wk)

The institution operates all programs according to the following academic year: 600 clock hours to be completed in 30 academic weeks.

The maximum time allowed for transfer students who need less than the full course requirements or part-time students will be determined based on 67% of the scheduled contracted hours.

Students who have not completed the course within the maximum timeframe may remain in school and will be placed on a cash pay basis.

ACADEMIC PROGRESS EVALUATIONS

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better (the computer system will reflect completion of the practical assignment as a 100% rating). If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the course of study. Practical skills are evaluated according to text procedures and set forth in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 75% and pass a FINAL written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete assignments. Numerical grades are considered according to the following scale:

93 - 100 EXCELLENT

85 - 92 VERY GOOD

75 - 84 SATISFACTORY

74 and BELOW UNSATISFACTORY

DETERMINATION OF PROGRESS STATUS

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations. Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

WARNING

Students who fail to meet minimum requirements for attendance or academic progress are placed on warning and considered to be making satisfactory academic progress while during the warning period. The student will be advised in writing on the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds.

PROBATION

Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress while during the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period. Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students will not be deemed eligible to receive Title IV funds.

RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS

Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning or probationary period.

INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS

If enrollment is temporarily interrupted for a Leave of Absence, the student will return to school in the same progress status as prior to the leave of absence. Hours elapsed during a leave of absence will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the student's cumulative attendance percentage calculation. Students who withdraw prior to completion of the course and wish to re-enroll will return in the same satisfactory academic progress status as at the time of withdrawal.

APPEAL PROCEDURE

If a student is determined to not be making satisfactory academic progress, the student may appeal the determination within ten calendar days. Reasons for which students may appeal a negative progress determination include death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit a written appeal to the school on the designated form describing why they failed to meet satisfactory academic progress standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable.

NONCREDIT, REMEDIAL COURSES, REPETITIONS

Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items have no effect upon the school's satisfactory academic progress standards.

TRANSFER HOURS

With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted and earned hours for the purpose of determining when the allowable maximum time frame has been exhausted.

STUDENT SIGNATURE:_________________________

-Self-Certification and evaluating validity of a student’s high school diploma: Viva De Beauty Professional Academy does not accept self-certification from students for proof of their high school education. If the Admission Coordinator, Student Service Coordinator, or Financial Aid Officer has reason to believe a high school diploma or GED submitted by a student is not valid, they must immediately notify the School Director. The School Director will request, in writing, an original transcript be sent from the said high school or institution directly to Viva De Beauty Professional Academy. If the School Director is not able to validate the high school diploma or GED there is no appeal process. Recruitment: No representative of agent of Viva De Beauty Professional Academy engages in recruitment of students enrolled in another training facility or college. Assurance of Non-Discrimination: In accordance with the regulatory requirements of the U. S. Department of Education, Viva De Beauty Professional Academy complies with the following nondiscrimination statutes:• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, religion or ethnic origin*

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VIVA DE BEAUTY PROFESSIONAL ACADEMY
STUDENT NON-COMPLIANCE POLICY & GROUNDS FOR WITHDRAWAL/DISMISSAL
(For Student Handbook)

1. Purpose of This Policy
Viva De Beauty Professional Academy is committed to providing a professional, safe, and compliant learning environment. All students are required to follow the rules, regulations, and standards set forth by:

The Texas Department of Licensing & Regulation (TDLR)
School policies and procedures
Safety, sanitation, and professional conduct expectations
The Enrollment Agreement
Classroom and clinic-floor guidelines
Failure to comply with these standards may result in disciplinary action, up to and including withdrawal or dismissal from the program.

2. Definition of Non-Compliance
Non-Compliance refers to any behavior, action, or omission that violates school rules, TDLR regulations, or professionalism expectations. This includes, but is not limited to:

A. Attendance Violations
Excessive absences
No-call/no-show
Late arrivals or early departures without approval
Failure to adhere to scheduled hours
Riding the clock / present but not working
B. Academic or Curriculum Violations
Failure to complete theory assignments, chapters, exams, or projects
Refusal to participate in class or clinic activities
Failure to complete work required for graduation
C. Safety & Sanitation Violations (TDLR)
Improper sanitation or disinfection
Unsafe handling of tools, implements, or products
Performing services without instructor clearance
Endangering students, clients, or staff
Failure to follow basic health and safety standards
D. Professional Conduct Violations
Disrespectful or disruptive behavior
Negative attitude, arguing, or refusal to follow instructions
Drama or behavior that disrupts the learning environment
Cell phone misuse during class/clinic
Gossiping, bullying, or harassment of staff or students
E. TDLR Compliance Violations
Charging clients outside the school
Accepting payment for services performed outside school
Performing services outside the licensed school facility
Using products or techniques not approved by instructors
Refusal to follow TDLR rules posted by the school
F. Financial Non-Compliance
Failure to make tuition payments
Failure to pay fees, kits, supplies, or balances
Failure to pay contracted overage hours before release of hours
G. Ethical & Integrity Violations
Dishonesty, lying, or falsifying hours
Signing in/out for another student
Theft of products, supplies, or equipment
Tampering with property, records, or school documents

3. Disciplinary Action Process
The Academy typically follows a progressive discipline model; however, severe violations may result in immediate dismissal.

Step 1 — Verbal Warning
Instructor documents the concern and reviews expectations with the student.

Step 2 — Written Warning (Occurrence Form)
Student signs acknowledging the issue and receiving corrective instructions.

Step 3 — Final Warning
Formal notice that further violations will result in dismissal.

Step 4 — Suspension or Dismissal
Student may be withdrawn from the program.

The Academy reserves the right to bypass steps and move directly to dismissal in cases of severe misconduct, safety hazards, or TDLR violations.

4. Grounds for Withdrawal or Dismissal
A student may be withdrawn, suspended, or dismissed from the program for any of the following reasons:

A. Repeated Non-Compliance
Multiple violations after verbal and written warnings.

B. Safety or Sanitation Hazards
Any action that puts a client, student, or instructor at risk.

C. Gross Misconduct
Harassment, threats, violence, or severe disrespect.

D. TDLR Violations
Breaking any TDLR law or rule that jeopardizes school licensure or safety.

E. Unauthorized Charging of Clients
Charging outside clients or performing services for pay.

F. Academic Failure
Refusal or inability to complete required curriculum, chapters, tests, or projects.

G. Attendance Failure
Not meeting contracted hours, excessive absences, or habitual no-call/no-shows.

H. Financial Default
Failure to make tuition or payment obligations as stated in the Enrollment Agreement.

I. Dishonesty or Fraud
Falsifying hours, documents, signatures, or any school record.

J. Theft or Property Damage
Stealing products, supplies, equipment, or damaging school property.

K. Refusal to Follow Instructor Directions
Failure to comply with immediate safety or professional instructions.

5. Immediate Dismissal Without Prior Warning
The following may result in immediate termination:

Physical or verbal threats
Theft
Fraud or falsification of documents
Performing services outside school for pay (TDLR violation)
Possession of drugs, alcohol, or weapons
Severe safety/sanitation violations
Harassing or intimidating staff or students
Refusal to comply with required safety protocols
Any behavior that creates liability for the school

6. Student Acknowledgment
By enrolling in Viva De Beauty Professional Academy, the student acknowledges:

They have received a copy of this policy
They understand that compliance is mandatory
They understand that failure to comply may result in dismissal
The Academy reserves the right to dismiss a student to protect safety, compliance, and school operations

STUDENTS SIGNATURE : _______________________________

Family Educational Rights and Privacy Act (FERPA) NotificationViva De Beauty Professional Academy complies with the Family Educational Rights and Privacy Act (FERPA), a federal law that protects the privacy of student education records.Under FERPA, students have the following rights regarding their educational records:The right to inspect and review their education records maintained by the school.The right to request the correction of records they believe are inaccurate or misleading.The right to consent to disclosures of personally identifiable information contained in their education records, except to the extent that FERPA authorizes disclosure without consent.The right to file a complaint with the U.S. Department of Education concerning alleged failures by the institution to comply with the requirements of FERPA.Viva De Beauty Professional Academy will not release student educational records to third parties without written consent from the student, except as permitted under FERPA regulations.Students wishing to review their records must submit a written request to the school administration. The school will respond within a reasonable time frame as required by law.Questions regarding FERPA policies may be directed to the school administration office.

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(TO BE FILLED OUT AT THE TIME OF SIGNING)

Contract Begins: ___________ Contract Ends: ___________

_____ MANICURIST PROGRAM (Full Time) 600 hrs _____ MANICURIST PROGRAM (part time) 600 hrs

_____ LASH PROGRAM (full time) 320 hours

Transfer/Re-Entry Hours Accepted: ________________ Hours Contracted With the Institution: ________________

Number of Weeks to Complete Hours Contracted: ________________

Schedule: Student is scheduled to attend a total of _________ hours weekly.

Agreement constitutes a binding contract between the student and the school when signed by all applicable parties and upon acceptance by the school. By signing below, you certify that you have read both pages. You will receive an exact copy of the signed contract. Keep it to protect your rights. The school reserves the right to change contract start dates based on class enrollment, staff availability and other considerations.

ACKNOWLEDGEMENT: My signature below certifies that I have read, understand, and agree to comply with its contents, and that the Viva De Beauty Professional Academy cancellation and refund policies have been clearly explained to me. I have received a copy of this fully executed agreement.

___________________ _______________

Student Signature Date

___________________ _____________

Guardian/Sponsor (if applicable) Date

__________________________________________________

Accepted by School Official Date

Contract Costs and Payment Terms :

Student and sponsor (if applicable) agree to pay the school the tuition and fees for the program selected according to the approved payment plan stated below. The school may, at its option and without notice, prevent student from attending class until any applicable unpaid balance or payments are satisfied. School will charge additional tuition for hours remaining after the contract ending date at the rate of $250 per week, or any part thereof, payable in advance until graduation.

The school may charge a $10.00 transcript fee for transcript requests.

The school will charge a registration fee for students enrolling or transferring to the school of $175.00.

The school will charge a re-entry fee to students who have withdrawn and wish to re-enter more than 30 days after termination, of $300.

The tuition rates current at the time of re-entry will apply to the balance of training hours needed for students who re-enroll more than 30 days after the formal withdrawal date unless mitigating circumstances apply.

Methods of payment include full payment at time of signing the Enrollment Agreement, registration fee paid at time of signing agreement with balance paid prior to start date or through an approved payment plan as stated herein. Payments may be made by check, money order, credit card or through non-federal agency or loan programs. Students are responsible for paying the total tuition and fees and for repaying applicable loans plus interest.

Application Fee (non-refundable): $_100.00 _

Registration Fee: $_250.00_

Books/Kit: $_______________ Payment Plan for

Tuition: $_______________ Balance Due __________

Other (Lab Fee, DE ID verification, etc.…): $_______________ Monthly Payment: $_______________

Total Tuition & Fees: $_______________ Payments Due On: _______________

Less Deposit: $_______________

Balance Due: $_______________

PLEASE READ CAREFULLY:

WE HAVE A ZERO TOLERANCE POLICY AND THE SCHOOL RESERVES THE RIGHT TO WITHDRAW A STUDENT FOR NOT BEING COMPLIANT FOR ANY REASON WITH NO REFUND.

PLEASE READ AND UNDERSTAND THE TERMS, RULES AND REGULATIONS.

STUDENT:

- Agrees to pay applicable school fees and provide all required registration paperwork in a timely manner. If payment is not made per promissory note, you will not be able to attend school until payment is made. Unless you have made arrangements with Director/Owner

- Agrees to comply with all Standards of Conduct, General Policies, State Laws and Regulations, and educational requirements including clinic assignments.

- Agrees not to refuse to perform client services or other program requirements.

- Agrees to provide all financial aid documents, if applicable, in the designated time frame.

- Agrees to comply with the school’s dress code at all times and project a professional image representative of the cosmetology and image industry, Black attire, school shirt, black shirts or shorts that must not be short fingertip length. black scrubs or if in medical program dark blue scrubs

- Agrees to comply with NO open toed shoes

- Agrees to have a positive Attitude during school and use proper language that is not offensive at all times while in school.

- Agrees to comply with the assigned schedule for the applicable program of study which may change from time to time at the discretion of the school.

- Agrees to abide by the attendance- NO CALL NO SHOW is considered a write up. We treat school like a job. 3 occurrences you get suspended.

-AGREES TO ABIDE BY ATTENDING THE DAYS OF THEORY AND IN PERSON CLASS

-UNDERSTANDS THAT THERE IS NO CHANGE OF SCHEDULE UNLESS CHANGE OF SCHEDULE FORM IS FILLED OUT AND APPROVED BY DIRECTOR. THIS INCLUDES ANY CHANGES IN YOUR WORK SCHEDULE TO CONFLICT WITH YOUR SCHOOL SCHEDULE

- Agrees to call in if you will be missing school.
You must fill out a LEAVE OF ABSENCE FORM if you will be missing more than a week of school with the approval of the Director.

- Agrees to attend theory class as scheduled for the duration of the course of study regardless of whether all required tests have been taken or passed.

- Understands that if he/she is a Title IV financial aid recipient, minimum attendance and grade requirements must be maintained for satisfactory academic progress; failure to comply will result in loss of eligibility for financial aid according to the policy found in the catalog. THIS ONLY APPLIES IF YOU ARE USING FINANCIAL AID, IF NOT THEN THIS DOES NOT APPLY TO YOU.

- Understands that he/she is responsible for the state licensing exam fee and other examination or licensing related expenses.

- Understands that there is no food or drinks in the Lab or Pedicure chair area and will take a break in the designated break area

- Understands that if you leave the premises, you will need to clock out, this includes leaving for the day, lunch or break time
Agrees to follow the online Cima Milady time keeping and online access.

- Understands that you may not have or let anyone clock in or out for you.

- Understands that if you do not finish your 600 hours within 6-7 months or on estimated graduation date, anything after would be considered $30.00 an hour for remaining hours left to finish.

- Understands that if you leave the premises, you will need to clock out, this includes leaving for the day, lunch or break time

- Agrees to follow the online Cima Milady time keeping and online access.

- STUDENT UNDERSTANDS:

📘 What TDLR Requires
Under TDLR Cosmetology rules:

1️⃣ Services Must Be Performed in a Licensed School
The school must hold a valid Cosmetology School License.
Services must be performed on-site in the school clinic floor.

2️⃣ Direct Supervision Is Required
Students must be supervised by a licensed cosmetology instructor at all times.
The instructor must be physically present and actively supervising.

3️⃣ Public Must Be Notified
Schools must clearly disclose that:

Services are performed by students
Students are in training
Services may take longer than a salon
This is typically posted in the clinic area.

4️⃣ School Sets the Prices
The school sets the service pricing.
The money belongs to the school — not the student.
Students may NOT independently charge or collect money outside school policy.

5️⃣ Proper Licensing Status
Students must be properly enrolled and registered with TDLR.
Students cannot perform services outside the licensed school location until fully licensed.

🚫 What Is NOT Allowed
❌ Students cannot:

Charge privately outside of school
Accept tips without school policy allowing it
Perform services at home or mobile without a license
Operate as independent nail techs while still enrolled
Doing so could result in:

Student permit issues
School violations
Administrative penalties from TDLR

- If you are withdrawn from the school for any reason, There is absolutely NO REFUND GIVEN. you must pay all of your tuition fees BEFORE YOUR HOURS WILL BE RELEASED.

STUDENT SIGNATURE:__________________________

NOTICE TO BUYER:

1.Do not sign this agreement before you have read it or if it contains any blank spaces.

2.This agreement is a legally binding instrument. All sides of the contract are binding only when the agreement is accepted, signed and dated by an authorized official of the school or the admissions officer at the school’s principal place of business. Read the entire document before signing.

3.You are entitled to an exact copy of this agreement and any disclosure pages you sign.

4.This agreement and the school catalog constitute the entire agreement between the student and the school.
Although the school will provide placement assistance, the school does not guarantee job placement to graduates upon program completion or upon graduation.

5.The school reserves the right to terminate a student’s training for unsatisfactory progress, nonpayment of tuition or failure to abide by established standards of conduct.

6.The school does not guarantee the transferability of clock hours to a college, university or institution. Any decision on the comparability, appropriateness and applicability of earned clock hours and whether they should be accepted is the decision of the receiving institution.

7.This 6-page agreement and any addenda constitutes a binding contract between the student and the Academy when signed by all applicable parties and upon acceptance by the school. By signing below, you certify that you have read all pages and have a received a copy of this document. In addition, you certify that you have received a school catalog and pre-enrollment information prior to signing this agreement

ACKNOWLEDGEMENT: My signature below certifies that I have read, understand, and agree to comply with its contents, and that the institution’s cancellation and refund policies have been clearly explained to me. I have received a copy of this fully executed agreement. I understand and agree that this contract supersedes all prior or contemporaneous verbal or written agreements and may not be modified without the written agreement of the student and the School Official. I also understand that if I default on this agreement, I will be responsible for payment of any collection fees or attorney fees incurred by Viva De Beauty Professional Academy.

Signature and Date