2026 SYP Rental Form

NOTES

• Weekday (Monday - Thursdays) require a 4 hour minimum.
• Holidays and Weekends (Friday - Sundays) require a 6 hour minimum.
• Total rental time for the day must be in hour increments.
• There is a hard Exit Time of 11:00 PM.
• Please enter non-contiguous events as separate rental requests.
• If you need more than three days contact marlerh@bloomington.in.gov, 812-349-3961.

IMPORTANT -- For items with a quantity be sure the BOX IS CHECKED.

SIGNATURE

By signing and submitting this application, the Renter agrees to abide by the rules and regulations of the Department of Parks and Recreation including, but not limited to, the conditions as stated in this Agreement.

IN WITNESS WHEREOF, the parties have signed this Agreement on the date first set forth.

IMPORTANT: Once submisions processed an email will be sent to you with payment information. There is NO PAYMENT AT THIS TIME.

**City of Bloomington Department rates:

1. City of Bloomington Departments will not be charged any base rental rates for outdoor events.
2. City of Bloomington Departments will not be charged any base rental rates for Pavilion events on Mon-Thu between 9am to 5pm.
3. City of Bloomington Departments will be charged rental fees for Pavilion events on a holiday, weekend, or weeknight after 5pm.

The City of Bloomington Parks and Recreation and the Renter agree to the following terms and conditions:

1. Availability
   1. Switchyard Park Pavilion standard hours are 9:00am to 11:00pm.
   2. Reservation priority will be given to Parks and Recreation programs and events.
   3. Switchyard Park Pavilion may be rented by responsible groups and individuals when available.
   4. Parks reserves the right to deny any reservation made less than two weeks in advance.
   5. Parks reserves the right to deny any request to expand the scope or duration of the reservation if such request is made less than 72 hours prior to the start of event.
   6. Parks reserves the right to deny an application for the use of facility when such use is not in the best interest of the City of Bloomington.
   7. Parks reserves the right to cancel reservation at any time if the cancellation is in the best interest of the City. In the event that Parks cancels an event for this reason, all rental fees will be refunded.
2. Rental Fees
   1. See current pricing schedule.
   2. A deposit is required for all rentals.
   3. Full Payment in due at least two weeks prior to the event.
   4. Renter is responsible for any damage to the facility caused by them or their guests.
3. Cancellation Policy
   1. All cancellation requests must be submitted via email.
   2. Cancellations made three (3) weeks or more prior to the event will receive a full refund of the fees paid, minus a fifty-dollar ($50) cancellation fee.
   3. Cancellations made more than one (1) week but less than three (3) weeks prior to the event will receive a refund equal to fifty percent (50%) of the fees, minus a fifty-dollar ($50) cancellation fee.
   4. Cancellations made less than one (1) week prior to the event are not eligible for a refund.
   5. If Parks cancels the event due to its inability to provide the venue, the Renter will receive a full refund of all fees paid.
4. Services provided by Parks and Recreation
   1. Parks will provide an Event Supervisor during rental.
   2. Parks will set up tables and chairs in advance of event.
   3. Rental includes use of catering kitchen and restrooms.
   4. Garage doors may be opened if weather accommodates. Doors to be operated by Event Supervisor.
5. Renter to Provide
   1. Renter will provide any table cloths, table settings, chair covers, etc.
   2. Renter will provide sound system if necessary for event.
   3. If Renter uses Kitchen, renter will clean kitchen
   4. Renter will provide all other services and items necessary for event.
6. Admission Fees
   1. If the Renter intends to charge admission fees to the facility, Parks (by its Recreation Division Director) must approve such fees in writing prior to the day of the event.
7. Food
   1. Parks does not provide food service. Organizers may bring food or use outside vendors.
   2. When an event has food all tables must be covered with a table cloth/linen. Pavilion does not supply table cloth/linens.
8. Alcohol
   1. Alcohol refers to beer and wine only. No other types of alcohol allowed. Infractions may be result in event being terminated.
   2. Parks requires on-site Security, provided by organizer, for any event having alcohol.
   3. Alcohol sales in City-owned parks, trails, and spaces require the approval of Board of Park Commissioners and Director of Parks and Recreation. Please see the “2019 Guidelines for Requesting/Approval of Alcohol Sales with an Approved Event Permit”.
      1. Events at the Pavilion may serve alcohol inside the Pavilion for an additional $50 fee. Renter must provide Parks with a copy of appropriate Alcohol Permit. All provisions of the Alcohol Permit must be followed.
      2. Events at the Pavilion may sell closed container alcohol with no consumption on site for an additional $50 fee. Renter must provide Parks with a copy of appropriate Alcohol Permit. All provisions of the Alcohol Permit must be followed.
      3. Events at the Pavilion may sell alcohol for consumption for an additional fee of $200 or 10% of gross sales, whichever is greater. Renter must provide Parks with a copy of appropriate Alcohol Permit. All provisions of the Alcohol Permit must be followed.
      4. Events at the Pavilion may serve alcohol outside in the Patio for an additional fee. Renter must provide Parks with a copy of appropriate Alcohol Permit. All provisions of the Alcohol Permit must be followed.
      5. Events at the Pavilion may not sell alcohol, either open or closed container, in Patio area.
   4. Consumption of alcoholic beverages without the appropriate fee and Alcohol Permit is strictly prohibited on public property. Persons observed consuming alcohol in such cases are subject to arrest.
9. Smoking
   1. Municipal Code sections 6.12.020 prohibit smoking inside City of Bloomington facilities on City of Bloomington Property. Smoking is not allowed outside a City of Bloomington facility within 30 feet of doors, windows, or ventilation system. Vaping is included in all smoking prohibitions.
   2. Park Policy 11080 - Behavior Guidelines prohibits use of tobacco and vaping products, alcohol, or illegal drugs on Bloomington Parks and Recreation Department property.
10. Rules and Regulations
    1. The Renter is responsible for ensuring that all Parks rules and regulations are observed by guests and others using the rented facility.
    2. Violation of facility rules and regulations may be grounds for termination of the rental agreement. In the event of termination for this reason, no refunds will be given.
11. Insurance (if applicable)
    1. The Renter shall maintain comprehensive general liability insurance in the amount of Two Hundred Thousand Dollars ($200,000) for bodily injury per person in any one occurrence and One Million Dollars ($1,000,000) in any one occurrence for all persons in that occurrence. Property damage shall be in the amount of One Hundred Thousand Dollars ($100,000) per occurrence. The policy shall name the City of Bloomington Parks and Recreation Department and the renter as insured parties, and the Renter shall provide Parks with a certificate of insurance at least two weeks before the start of the event.
12. Condition of Facility
    1. The Renter is responsible for leaving the rented facilities clean and in good condition at the end of the rental period. If Parks is required to perform any cleaning or repairs, the Renter will be charged twenty dollars ($20) per labor hour, with a minimum cleanup fee of one hundred dollars ($100). Additional charges may apply depending on the condition of the facility or the extent of any damage.
13. Liability
    1. The Renter agrees to release, hold harmless, and indemnify the City of Bloomington, the Parks and Recreation Department, and its officers, employees, agents and assigns from any and all claims which may arise from the use of the facility during the rental period. This release includes claims for personal injury, property damage, and/or any other type of claim or cause of action which might be brought by the Renter or by any third party.
    2. The Renter agrees to assume financial responsibility for the repair or replacement of any facility equipment or fixture which is damaged through the negligence of the Renter or participants or spectators at the Renter’s event. The decision to repair or replace equipment shall be at the election of Parks.