2026 Food Booths Application

If you are a non-profit restaurant or food truck, you may submit an application.

*(Trailer tongues, open doors & awnings should be included in the dimensions below-refer to the photo.)

Booth spaces are 10 ft (along the curb) x 15 ft (into the street). Maximum booths per non-profit is 3.

Proof of $1,000,000 General Liability Insurance is required and must name Johnson County Old Settlers Association, Inc. as a certificate holder.  If unable to provide evidence of insurance coverage, Vendor shall pay  Johnson County Old Settlers Association, Inc. a liability insurance user fee of $125.

One 15amp electrical service drop will be furnished per application. Vendor shall supply their own U.L.C rated extension cord of at least 100ft. Additional electricity available for purchase in advance per plug (20amps @ $25 each & 100amps @ $100 each). No changes in electrical needs will be made after August 1st. Private generators are not allowed without prior approval. The main generators will be shut off each night after 11PM. 

Booths using grease must notify JCOS regarding the disposal of grease.

No water is provided by Johnson County Old Settlers Association, Inc.

Johnson County Old Settlers
2026 Food Vendor Rules and Regulations

 

1. The Application must be filled out completely or it will not be considered.
2. All Food Booths must be a 501(c)3 Not for Profit Organization located in Johnson County, Kansas.
3. All money/fees must be paid in full at the time of application. NO REFUNDS AFTER AUGUST 1. No changes in electrical requirements after August 1.
4. After August 1, 2026 payment must be made by cashier’s check, money order or cash.
5. Proof of $1,000,000 General Liability Insurance is required and must name Johnson County Old Settlers Association, Inc. as a certificate holder.  If unable to provide evidence of insurance coverage, Vendor shall pay  Johnson County Old Settlers Association, Inc. a liability insurance user fee of $125.
6. Indemnification – Vendor shall indemnify, Save and Hold Harmless Johnson County Old Settlers Association, Inc. and its agents and volunteers from and against all liability, damages, claims, costs and expenses (including reasonable attorney’s fees) arising out of injury to person (including death) or damage to property or any other injury, claim, damage, loss, cost or expense arising from the event performed by vendor including, but not limited to any negligence, act or omission of vendor. This is a rain or shine event: no refunds will be made due to weather related issues.
7. No booth is allowed to sell any item that has not been identified on the vendor's application without authorization from the Old Settlers Food Committee.
8. Food and Beverage Vendors are responsible for obtaining approval from the State Health Department and Olathe Fire Marshals before actual sales are conducted from the booth.
9. All food and beverage vendors are responsible for all grease and oil clean up and removal from the festival area. Grease containers shall be provided and all grease must be disposed of in the designated containers. Vendors MUST NOT DISPOSE OF GREASE IN THE STORM DRAINS, GRASS, STREET, DUMPSTERS, OR THE TRASH BARRELS. Food vendors using or creating grease must use “PIG MATS” to cover the asphalt. Vendors leaving a soiled area can result in a cleanup fee (can be equal to your booth fee) and/or result in not being invited back.
10. Food and Beverage Vendors must furnish their own trash receptacle to be placed inside the booth. All booth workers will be responsible for removing any trash in and surrounding their booth. All trash must be disposed of into the proper dumpster. Wastewater must be in containers and disposed of properly. NO water is provided by Johnson County Old Settlers Association, Inc.
11. Bagged ice will be available for purchase at the event.
12. No set up of booths shall occur prior to 6pm Wednesday night. Vendors using trailers as a booth will set up between 6pm and 7pm, Wednesday night. After 7pm all stick built and tents will commence set up. ALL VENDORS MUST CHECK IN WITH THE GROUNDS COMMITTEE BEFORE SET UP.
13. The hours of the festival are Noon to 10pm on Thursday, 10am to 10pm on Friday and 10am to 10pm on Saturday.
14. NO VEHICLES, except emergency vehicles, will be allowed in the area between 9:30am and 10pm. Prior to 9:30am, all delivery vehicles entering the area must display their entry permit. On Saturday, “Parade Day,” deliveries to the booth must be done prior to 8am. No vehicle will be allowed to enter the permit area after 8am on Saturday. No vehicle will be allowed to stand unattended.
15. Food vendors may not go outside of their area to promote their menu. Vendors may NOT send someone to the Commercial and Craft vendors to take orders.
16. Food Booth vendors must follow all federal, state and local laws governing sales tax. All vendor names, addresses are given to the Kansas Department of Revenue and the City of Olathe. Johnson County Old Settlers Association, Inc. has the right to modify these rules and regulations at any time due to the safety issues for the general public welfare.
17. Upon tear down, all booths must be removed from the premises prior to 6am, Sunday morning after the event. Any booth, materials or items left by the vendor will be disposed of by the committee.
18. VIOLATION OF THESE RULES AND REGULATIONS WILL BE IN DEFAULT OF THE APPLICATION AGREEMENT. VIOLATIONS MAY RESULT IN IMMEDIATE EXPULSION AND DENIAL TO PARTICIPATE IN FUTURE FESTIVALS. NO REFUNDS WILL BE GIVEN.

These Rules and Regulations are in place to provide safety and conformity for all. Please share them with everyone helping at your booth. THE Primary Contact listed on the application is who will be held responsible for any violations. Violators will be in default of the application. Results may be immediate expulsion and/or denial of future participation.

 

 FESTIVAL AND TEMPORARY VENDOR GUIDELINES
(Tents less than 400 sq. ft.)

OLATHE FIRE DEPARTMENT

Fire Administration • 1225 S. Hamilton Circle • Olathe, KS 66061

Main: (913) 971-7900 • www.olatheks.org/fire

General Housekeeping and Fire Safety

• All vendor booths, tents, food trucks, or any other festival structures or equipment will be inspected by the Fire Prevention Division (Fire Marshal) prior to the start of the event and periodically throughout the event.
• Booths shall be placed to allow access to fire hydrants for fire department vehicles, and provide for unobstructed ways of travel at all times to permit free escape from any point of danger in case of fire.
• Cooking tents and flap material shall be manufactured from inherently flame-resistant material. A certificate from the manufacturer will be required if a label certifying flame resistance is not permanently attached to the tent or flap material.
• Smoking shall not be permitted in tents, canopies or membrane structures.
  Cooking vendors/structures must be located a minimum of 12-feet from any permanent structures and non-cooking vendors.
• Vehicles must be parked at least 20-feet from tents/temporary structures.
  Remove trash accumulations regularly.
• Know where the fire extinguisher is located and how to use it.
• Keep combustibles away from heat sources.

Fire Extinguishers

• Each cooking booth shall be provided with a minimum 2-A: I0-B: C rated portable fire extinguisher.
• A Class K extinguisher must be readily available for deep fryer or solid fuel cooking operations in addition to the 2-A:10-B:C extinguisher.
• Fire extinguishers shall conform to the following:
  • The fire extinguisher must be mounted or secured so that it will not fall over.
  • It must be visible and accessible and away from the cooking area.
  • It must be serviced within the last year with a service tag attached or a receipt of purchase within the last 12 months.

Solid Fuel (Charcoal and Wood) Cooking

• Charcoal and wood barbecue cooking is prohibited inside of tents.
• Solid Fuel cooking shall be performed only in areas away from public access and shall be located a minimum of 10 feet from any booth or permanent structure. Appliances shall only be used on non-combustible surfaces.
• Only commercially sold charcoal lighter fluid or electric starters may be used; no gasoline, kerosene, etc.
• No storage of starter fluid in booth.
• Fuel wood shall not be stored inside of booths.
• Coals shall be disposed of only in metal containers that have been designed for such use and approved by the Fire Department.
• Dumping coals in trash containers is prohibited.

Electrical / Extension Cords

• Extension cords shall be plugged directly into an approved receptacle except for approved multi plug extensioncords and shall serve only one portable appliance. No "pigtails", splicing or "daisy chaining.
• The amp city of the extension cords shall not be less than the rated capacity of the portable appliance supplied by the cord. See Power Cord Chart below for required minimum sizes.
• Small gauge, residential type two wire extension cords are not permitted.
• Extension cords shall be maintained in good condition without splices, deterioration or damage.
• Extension cords shall be grounded when serving grounded portable appliances.
• Open junction boxes and open-wiring splices shall be prohibited. Approved covers shall be provided for all switch and electrical outlet boxes.
• Power cords shall be protected from physical damage and from becoming a tripping hazard. Where this may occur, power cords shall protected in a manner approved by the Fire Department.
• Electric receptacles shall be ground fault protected.
• All connections shall be of weather tight protection from rain and water. Cords shall not be laid in the gutter.
• All electrical cords shall be U.L. listed electrical cords rated for outdoors use.
• NO HOUSEHOLD OR NONWEATHER TIGHT POWER CORDS OR ELECTRICAL OUTLETS WILL BE PERMITTED.
• All electrical wiring and devices shall be in compliance with the National Electrical Code. 

	Power Cord Chart
Max Load	Max Length	Minimum Guage
15 Amps	100 ft	14 AWG
20 Amps	100 ft	12 AWG
30 Amps	50 ft	10 AWG
>30 Amps	Consult with Site Promot	er or Fire Marshal

Gasoline Powered Generators

• All gasoline-powered generators shall be maintained a minimum of 10 feet from all combustible materials and/or LPG tanks.
• Refueling procedures:
  • Stop engine.
  • Use only an approved "safety can."
  • Storage of fuel shall be outside area away from public access and all combustibles or ignition sources.
• An approved fire extinguisher with a minimum rating of 2A:20-B:C, shall be kept close to the generator.
• The approved fire extinguisher must have been commercially serviced within the past twelve (12) months.
• Non-serviceable extinguishers must have a receipt of purchase within the last 12 months.
• Distribution boxes must be commercial type with ratings label, proper cables between distribution boxes and generator and all unmodified.
• All generators shall be located away from the public and public pathways with a barrier installed around every generator so as to prevent persons from tampering with electrical cords, and prevent persons from coming in contact with hot equipment.
• All commercial generators must be grounded with a 6ga copper wire terminated to an ½-inch x 8-foot copper rod driven into earth.
• Alternatives to this grounding must be approved by a licensed electrician and the Fire Department.
• Small portable generators must only be located on earth unless grounding need is determined by Code official.
• All connections must be ground fault protected.

Questions can be directed to the Fire Prevention Division at 913-971-7900