2026 Travel Reimbursement Application

Application for Travel Reimbursement

Questions? Email reimbursements@ntswim.org
Applicant Type*
(Required)
Email (parent/guardian email if under 18)*
example@example.com
Applicant Name (as registered with USA Swimming)*

First NameLast Name
USA Swimming ID*
(Required)
Team Name*
(Required)
Application Date*

MonthDayYear
Today's Date
Eligible Competitions Meet Name, Location, Date & Season*
Note that not all meets are reimbursable (see P&P Section 1500 Travel Funds). If the meet you are looking for is not on this list it is not an eligible meet in 2026 or it may be more than 30 days past the end date of the meet and therefore no longer eligible for reimbursement.

For any questions or for assistance on meets eligible for reimbursement, please contact reimbursements@ntswim.org.

Travel Information for your trip to: {typeMeetSeasonNameDate}

For any questions or for assistance, please contact reimbursements@ntswim.org.
Travel Start Date ***

MonthDayYear
Enter the first day of travel being reimbursed: **NOTE- No earlier than the first day of Eligible Competition*
Travel End Date ***

MonthDayYear
Enter the last day of travel being reimbursed: **NOTE - No later than the last day of Eligible competition

Travel Reimbursement Limits:

Reimbursement is issued as a fixed daily rate based on the eligible meet table below, and includes lodging, meals, and travel (airfare, rental car, uber etc.).
Limits are:

- Athletes: 1 meet per season, plus Olympic Trials in OT years

- Officials: 1 meet per season, plus Olympic Trials in OT years

- Coaches: 4 per team per season, plus additional coaches in Olympic Trials years based on Olympic Trials (OT) Online Meet Entry (OME) coach report

Short Course: Sept–Mar | Long Course: Apr–Aug

Reimbursements will require travel receipts for actual expenses incurred to be submitted to verify travel and overnight travel. Examples: Airline receipt, rental car receipt, lodging receipt that matches the number of days requested.

Eligible Competition will be reimbursed using the following table:

Eligible Meets	Meet Dates	Rate Per Competition Day
NCSA Spring 2026 Championships	3/17 - 3/21/26	$200
Open Water National and Junior National Championships - Sarasota, FL	04/2 - 4/4/26	$225
NCSA Summer Championships - Irvine, CA	7/22 - 7/26/26	$200
Toyota National Championships - Irvine, CA	7/28 - 8/1/26	$250
Futures Championships - Multi-Site	7/29 - 8/1/26	$200
Speedo Junior National Championships - Irvine, CA	8/3 - 8/7/26	$250
Toyota US Open Winter 2026	TBD	$225
Speedo Junior National Championships	TBD	$225

Reimbursement is provided only for official competition days as listed for each Eligible Competition. No reimbursement will be issued for travel days or days without scheduled competition.
Eligible Swim Days*
Determined from your Travel Start and Travel End Dates and is not editable.
Fixed Daily Rate*
Eligible Competition Reimbursement Total*
Receipts and Documentation

In order for your application to be considered for approval, you must submit a receipt for the following that matches the number of days requested (see P&P 1501 Travel Policy Definitions and Applicability):
- Airline receipt
- Rental Car receipt
- Lodging receipt
Any missing receipts may delay or prevent approval of this reimbursement application.
Please upload receipts as requested above*

Upload file(s) in PDF or Image format as requested above.
Cancelof

1501.1 Athlete Eligibility Criteria

1501.1 a. Non Collegiate Athletes

- Athletes must represent NTSI at the Eligible Competition.

- Athletes must have competed in at least six (6) meets in the 12 months prior to the Eligible Competition.

- At least two (2) of these meets must be NTSI-sanctioned, representing their NTSI club.

- Relay-only athletes are eligible for 50% reimbursement if they meet all other eligibility requirements.

- The athlete must compete in all the events registered unless unable to do so because of circumstances beyond their control. In the event the athlete does not compete at the meet, the reimbursement will be evaluated on a case-by-case basis.

1501.1 b. Collegiate Athlete

College athletes may be eligible for reimbursement if:

- They represent a NTSI club at the Eligible Competition.

- Were registered with a NTSI for 2 consecutive years prior to college.

- Competed in 6 NTSI-sanctioned meets in the 12 months prior to college.

- Competed in and represented NTSI in 1 USA Swimming-sanctioned meet in the 12 months prior to the Eligible Competition.

- Are exempt from the 6-meet rule but must meet all other eligibility criteria.
1501.2 Coach Eligibility Criteria

- Coaches must have an athlete representing their team at the Eligible Competition.

- Coaches must be listed on the team’s OME entry

- Each team may receive reimbursement for up to 4 coaches per season, with additional reimbursements allowed in OT years based on the OT OME coach report.
1501.3 Official Eligibility Criteria

- Officials must be registered with NTSI and officiate all sessions unless excused due to extenuating circumstances.

- Officials must have worked at least ten (10) NTSI-sanctioned meets in the 24 months prior to the Eligible Competition.

- Officials must work all sessions of the meet unless excused due to extenuating circumstances
By checking this box, I confirm that all the information I have provided to North Texas Swimming is accurate, complete and that I am in receipt of the eligibility requirements as listed above and the applicant does qualify under those requirements. I attest to not having received any reimbursement from other sources. I also confirm that I understand the final determination on the eligibility of each application according to Section 1500 - Travel Funds rests with North Texas Swimming.
Applicant Signature (Parent/Guardian if applicant is under 18)*

Clear

SUMMARY AND ESTIMATE OF REIMBURSEMENT

Member:	{applicantName}
Meet:	{travelMeet}
Arrival:	{travelStart}
Departure:	{travelEnd}

Eligible Competition Days: x Fixed Rate = Estimated Total
Estimated Total Reimbursement*
Payee Name & Address*

Payee Name

Address (including Apt/Unit if applicable)

CityState

Zip Code
Payee Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Payee Email*
example@example.com
Should be Empty:

Application for Travel Reimbursement

Travel Information for your trip to: {typeMeetSeasonNameDate}

For any questions or for assistance, please contact reimbursements@ntswim.org.

Receipts and Documentation

Any missing receipts may delay or prevent approval of this reimbursement application.

SUMMARY AND ESTIMATE OF REIMBURSEMENT

{applicantName}

{travelMeet}