Clone of 2026 oSTEM Conference Team Application (Internal)

2026 oSTEM Conference Team Application (External)
Thank you for your interest in serving on the 2026 oSTEM Conference Planning Team! The annual conference would not be as successful without dedicated volunteers and leaders like yourself.

This year's conference will take place in Albuquerque, New Mexico from October 22-24, 2026. We expect to begin programming on Thursday, October 22 and will need volunteers to arrive on October 20/21.

Application Flow:

- Contact Info

- Open Subteam Roles

If you are new to volunteering with oSTEM, please fill out our general volunteer application form in addition to this conference-specific form: https://form.jotform.com/250556677897175. This will make it easier for us to facilitate your onboarding!

Once roles are filled, we will indicate the role is taken by writing FILLED before the role title; please do not apply for roles that have been filled. Please reach out to your conference co-chairs, Brianna or Erin, with questions!

brianna.hoegler@ostem.org

erin.bryant-ross@ostem.org
Name

First NameLast Name
Contact Email
example@example.com
Are you planning on attending the 2026 oSTEM Conference in Albuquerque from October 22-24, 2026?
Are you able to arrive on Wednesday, October 21 for volunteer training and set up? (Please note some roles may require a Tuesday, October 20 arrival.)

Conference Team Volunteer
Time Commitment

Please Note: Most team member roles will require an average of 2-4 hours per week including weekly/ bi-weekly team meetings as well as time set aside to complete tasks.
Legend:

(L) - Logistics Team

(T) - Technology Team

(M) - MarComms Team

(C) - Community Team

(P) - Programming Team
I am most interested in...

(M) Graphic Design & Visual Assets Leads (1–2 volunteers) - Create branded digital and print assets to promote the annual oSTEM Conference, including social media graphics, email headers, and on-site signage. Support a cohesive visual identity aligned with oSTEM branding and prepare files for web and print use. Collaborate with Copywriting & Messaging Coordinator to produce the Program Book. Attends a 1-hour biweekly Marketing & Communications meeting.(M) Copywriting & Messaging Coordinator (1 volunteer) - Write and edit clear, inclusive promotional copy for emails, social media, and the annual oSTEM Conference website. Collaborate with Graphic Design & Visual Assets Lead to produce the Program Book. Ensure messaging is accurate, accessible, and aligned with oSTEM values across all marketing materials. Attends a 1-hour biweekly Marketing & Communications meeting.(M) Photography & Videography Coordinator (1 volunteer) - Coordinate the hiring of an external photography/videography partner for the annual oSTEM Conference and serve as the on-site point of contact during the event. Manage post-conference photo and video assets, including organization, access, and delivery to attendees and partners. Attends a 1-hour biweekly Marketing & Communications meeting.(C) Registration Desk Lead (1 volunteer) - Prepare the layout of the registration desk and identify all needed materials. Work with Marcomms to ensure all printed materials are created. Ensure conference lanyards, badges, and swag bags are prepped, brought to reg desk and packed away each day of the conference. Assist with training of registration desk volunteers. Attends a 1-hour fortnightly Community meeting.(T) Registration Tech Lead (1 volunteer) - Conference ticketing! You'll be in charge of setting up all of our tickets and ticket webpages through Whova (no web experience necessary), handling online customer support for registrations, and managing/issuing discount codes with teams who need them. Once online registration closes, you'll work closely with the registration desk lead to ensure they have badges/tickets and provide registration support on-site.(T) Whova Coordinator (1 volunteer) - Responsible for all aspects of Whova except ticketing. You'll communicate heavily with other oSTEM conference volunteers to ensure our event app, Whova, is as best as it can be for conference attendees and on-site volunteers. Examples include working with programming to upload and format the agenda, Linda for sponsors and exhibitors, logistics for providing general conference info (transportation, hotels, badges, etc.) and more.(T) Conference Webmaster (1 volunteer) - You'll be in charge of maintaining and updating the conference website (conference.ostem.org) so that attendees always have complete and up-to-date information. Prior experience with web development is preferred but not required. Our conference site uses Vercel + NextJS (a React framework) + Tailwind. If you do have experience, optional opportunities are available to help upgrade the site and migrate our old archived material over.
My second choice would be (if applicable)

(M) Graphic Design & Visual Assets Leads (1–2 volunteers) - Create branded digital and print assets to promote the annual oSTEM Conference, including social media graphics, email headers, and on-site signage. Support a cohesive visual identity aligned with oSTEM branding and prepare files for web and print use. Collaborate with Copywriting & Messaging Coordinator to produce the Program Book. Attends a 1-hour biweekly Marketing & Communications meeting.(M) Copywriting & Messaging Coordinator (1 volunteer) - Write and edit clear, inclusive promotional copy for emails, social media, and the annual oSTEM Conference website. Collaborate with Graphic Design & Visual Assets Lead to produce the Program Book. Ensure messaging is accurate, accessible, and aligned with oSTEM values across all marketing materials. Attends a 1-hour biweekly Marketing & Communications meeting.(M) Photography & Videography Coordinator (1 volunteer) - Coordinate the hiring of an external photography/videography partner for the annual oSTEM Conference and serve as the on-site point of contact during the event. Manage post-conference photo and video assets, including organization, access, and delivery to attendees and partners. Attends a 1-hour biweekly Marketing & Communications meeting.(C) Registration Desk Lead (1 volunteer) - Prepare the layout of the registration desk and identify all needed materials. Work with Marcomms to ensure all printed materials are created. Ensure conference lanyards, badges, and swag bags are prepped, brought to reg desk and packed away each day of the conference. Assist with training of registration desk volunteers. Attends a 1-hour fortnightly Community meeting.(T) Registration Tech Lead (1 volunteer) - Conference ticketing! You'll be in charge of setting up all of our tickets and ticket webpages through Whova (no web experience necessary), handling online customer support for registrations, and managing/issuing discount codes with teams who need them. Once online registration closes, you'll work closely with the registration desk lead to ensure they have badges/tickets and provide registration support on-site.(T) Whova Coordinator (1 volunteer) - Responsible for all aspects of Whova except ticketing. You'll communicate heavily with other oSTEM conference volunteers to ensure our event app, Whova, is as best as it can be for conference attendees and on-site volunteers. Examples include working with programming to upload and format the agenda, Linda for sponsors and exhibitors, logistics for providing general conference info (transportation, hotels, badges, etc.) and more.(T) Conference Webmaster (1 volunteer) - You'll be in charge of maintaining and updating the conference website (conference.ostem.org) so that attendees always have complete and up-to-date information. Prior experience with web development is preferred but not required. Our conference site uses Vercel + NextJS (a React framework) + Tailwind. If you do have experience, optional opportunities are available to help upgrade the site and migrate our old archived material over.
Are there any additional roles you would be willing to fill if needed (from the list above)?
Would you like to volunteer for more than one role? If yes, which roles, and how do you plan to manage your commitments to both?
Is there a conference volunteer role you could see yourself filling that does not fit the description of any of the roles above? If so, let us know here!

Interest/Comments/Concerns
Please share any context or information about your interest in the conference planning team or the roles you selected above. Please provide notes of any prior experience.
What (if any) questions or concerns do you have at this time that we can follow up on?
Should be Empty:

2026 oSTEM Conference Team Application (External)

Conference Team Volunteer

Time Commitment

Interest/Comments/Concerns