Terms & Conditions (Example)
1. Eligibility
The competition is open to all registered participants of the IENE 2026 Conference, regardless of age, profession, or nationality. Entries may be submitted by individuals only (no team submissions).
By entering, participants confirm they are the original creators of the submitted photo or video.
2. Submission Requirements
Each participant may submit up to [insert number] photos and [insert number] videos.
Images must be submitted in JPG or PNG format; videos in MP4.
Maximum file size: [insert limit] MB.
Submissions that are incomplete, corrupted, or do not meet the format requirements may be disqualified.
3. Theme
Entries should reflect the competition theme:
“The essential role of nature in our landscapes.”
This may include (but is not limited to):
- interactions between infrastructure and ecological processes
- connected landscapes
- innovative nature‑inclusive solutions
- wildlife moments (including humorous or unexpected encounters)
4. Ethical Guidelines
Images and videos must be captured in a manner that does not disturb wildlife or cause harm to habitats. No use of baiting, harassment, staged scenes, or manipulation of wildlife is permitted. Entries must comply with local laws and ethical photography practices.
5. Editing & Manipulation
Basic adjustments (cropping, colour correction, exposure) are allowed. Heavy manipulation (e.g., adding/removing elements, AI-generated content, composites) is not permitted, unless clearly stated and allowed by the organisers.
6. Rights & Permissions
By submitting an entry, participants grant IENE and its organising partners a non‑exclusive, royalty‑free licence to:
- use the submitted material in digital and print publications
- display submissions on the IENE website, conference materials, and social media
- include submissions in the IENE image bank for member use
- feature selected photos in the IENE Special Issue
Participants retain full copyright to their work.
7. Judging and Awards
All eligible entries will be reviewed by a panel appointed by IENE. Judging will consider creativity, relevance to the theme, technical quality, and overall impact. The judges’ decisions are final and no correspondence will be entered into. A selection of entries will be displayed during the IENE 2026 Conference. One winning photograph/video will be chosen for the cover of the IENE Special Issue. Additional awards may be announced by the organisers.
8. Disqualification
Entries may be disqualified if:
- they breach copyright or ethical rules
- they contain inappropriate content
- they are submitted by non‑registered participants
- they violate these Terms & Conditions
9. Personal Data
Personal information provided during submission will be used solely for the administration of the competition. Data will be handled in accordance with applicable GDPR and privacy regulations.
10. Acceptance of Terms
By submitting an entry, participants confirm that:
- they have read and agree to these Terms & Conditions
- their entry complies with all requirements
- they have obtained permission from any identifiable individuals featured (if applicable)