WHEN: Saturday, May 2, 2026
11:00 AM–3:00 PM

WHERE: Westover City Park
3312 Westover Road
Westover, AL 35147

Vendor set-up will start at 9:00 AM and end at 10:30 AM.
Participation is at your own risk.
Application can be completed online at westoveral.gov
Permit # requirement does not apply to bake sale/style items/sprouts, arts/crafts.
Please read and sign Vendor Participation Agreement to submit with your application. All applications must be received by April 27, 2026.

 

 

GENERAL TERMS OF VENDOR PARTICIPATION AGREEMENT

All applications must be received by April 27, 2026 at 3:00 PM

• There will be NO Vendor or License Fee for booth rental space.
• Vendor shall be responsible for set-up and removal of their own equipment, fixtures and other property. Electricity will NOT be provided except for food trucks. Set-up shall begin at 9:00 a.m. and end at 10:30 a.m.
• Food vendors must list and sell only items listed on the application.
• Vendor shall occupy only the assigned space which is 12 feet X 12 feet.
• Vendors shall have adequate protection for inclement weather, the sun and heat. Vendor shall be prepared to continue vending from the allocated space in the event of rain. Bring appropriate coverage. If weather becomes too inclement to operate vending booths. The City of Westover will be responsible for making final determination of outdoor operations.
• Vendor shall provide adequate personnel for the operating hours of the event which are 11:00 AM to 3:00 PM
• Vendor may not sell or consume alcoholic beverages and must sell family-oriented merchandise. Any violation of these rules will result in immediate removal of Vendor.
• Vendor shall comply with all laws, ordinances, rules and regulation of any lawful authority, agency, or government entity which apply to the use of its vending unit requirements, including without limitation, any applicable fire and building code of the City of Westover, and health regulation of the Shelby County Health Department.
• Vendor agrees to indemnify and hold harmless the City of Westover, their officers, directors, representatives, employees, and agents for all penalties, fines, costs, expenses, damages, from the participating vendor's failure to comply with such laws.
• Vendor shall maintain allocated space and vending unit in a neat, safe, and orderly condition during the event.
• Vendor shall furnish trash containers and bags and shall bag all garbage on a regular basis during the event. At the conclusion, vendor must remove garbage, and equipment from the allocated vending space.
• Vendor agrees that the City of Westover, their officers, directors, representatives, employees, and agents shall have no responsibility whatsoever for any loss or damage to vendor's equipment, supplies, or other property.
• Vendor agrees to indemnify and hold harmless representatives, employees, and agents of the festival and/or the City of Westover against all claims of any person whomsoever, from acts or omissions of the vendor, its representatives, employees, agents, patrons, or guests.
• The City of Westover reserves the right to determine actions in the event of possible breach and may, terminate the 'Participation Agreement' between the City of Westover and vendor any time upon the city official's determination of said breach. Upon termination, the vendor shall have no rights and the City of Westover shall have no obligations under the said 'Participation Agreement.'
• Parking allowed in the vendor area of Westover City Park during set-up only. All private vehicles shall be removed by 10:30 AM.

REMINDER:  WESTOVER CITY PARK IS A "GUN FREE ZONE"

I have read the 'General Terms of Vendor Participation Agreement' and agree to abide by its rules and all terms and conditions set forth therein.