Wisconsin Asian Summer Festival Vendor Interest Form

  • Wisconsin Asian Summer Festival Vendor Interest Form

    The Hmong Wisconsin Chamber of Commerce (HWCC) is now accepting vendor applications for the Wisconsin Asian Summer Festival. This one-day event is expected to bring together approximately 500+ attendees and will feature a curated mix of small businesses, food vendors, and community organizations in a high-energy, family-friendly environment. We welcome a variety of vendors. Our event will be held rain or shine, so we encourage all vendors to come prepared and join us for a great day. Please note that all vendor fees are non-refundable. If you have any questions, comments, or need assistance, please contact HWCC at info@hmongchamber.org.

  • Event Date: Saturday, June 13, 2026

    Event Location: Ozaukee County Fairgrounds, W67N866 Washington Ave, Cedarburg, WI 53012

    Event Hours: Open to Public at 8 AM - 5 PM

    Evening Concert: Ticketed Event (Time to be Announced)

    Important Vendor Information:

    • Indoor vendors must close and exit by 5:00 PM to allow for concert setup
    • Outdoor vendors and food trucks may remain open until 9:00 PM
    • Vendors staying after 5:00 PM must provide their own lighting
    • All vendors must fully close and exit by 9:00 PM

    Facilities (After 5:00 PM):

    • The Expo Center (main building) will be closed for concert access (ticket required)
    • The Pavilion (smaller building) will remain open for restroom access

    Vendor Setup Information:

    • Vendors will have the option to set up on Friday, June 12, 2026 (specific times will be announced soon). Vendors are strongly encouraged to take advantage of Friday setup to ensure a smooth and timely start on event day.
    • Day-of setup will begin at 6:00 AM on Saturday, June 13, 2026. Please note that vendors choosing to set up on Saturday morning will have approximately two hours to complete setup before the event begins at 8:00 AM.
    • All setup times and details are subject to change, and vendors will be notified as updates become available.

    Fee: 

    • Food Trucks (Electricity Included): $250
    • Food Trucks (No Electricity): $175
    • Food & Beverage Vendors (No Electricity): $175
    • Indoor Booth (Limited): $150
    • Outdoor Booth: $75
    • HWCC Member Discount Available – Inquire for details
    • Scholarships available upon request

    Vendor Requirements:

    • Vendors must be a registered business with the State of Wisconsin
    • Vendors must provide an EIN and Seller’s Permit number
    • Vendors are strongly encouraged to carry business liability insurance (minimum $500,000 coverage)
    • Vendors must comply with all applicable health and safety regulations

    Booth Details & Setup Requirements:

    • Standard booth size: 10x10
    • Each vendor will be provided one 6-foot table and two chairs
    • Vendors are responsible for bringing any additional setup needs, including tents (required for outdoor booths), tent weights or stakes, extra tables, chairs, displays, and any other materials
    • No tablecloths, electricity, or water will be provided (unless otherwise noted for specific vendor types)
    Outdoor Vendors:
    • Tents are required and must be properly secured using weights (minimum 40 lbs per leg) or stakes (permitted in designated grass areas)
    • Vendors without proper tent securing will not be allowed to set up

    Prohibited Items:

    The sale or distribution of certain items is not permitted at this event, including alcohol, illegal goods, or any items deemed unsafe or inappropriate by event organizers. HWCC reserves the right to request removal of any items that do not align with event guidelines.

    HWCC reserves the right to require adjustments or deny setup if booth requirements are not met.

  • Format: (000) 000-0000.

  • VENDOR DETAILS

  • Type of Vendor (check all that apply):*
  • Are you a current HWCC Member?*
  • Do you have business liability insurance?*
  • Will you be sharing a booth with another vendor?*
  • Vendor Booth Location Preference*

  • Agreement & Acknowledgment:

    • I acknowledge that by submitting this form, I am expressing interest in participating in the Wisconsin Asian Summer Festival and that submission does not guarantee acceptance or participation.
    • I understand that all vendors are responsible for their own booth setup (including tents, weights/stakes, signage, and equipment), sales, and clean-up at the end of the event.
    • I understand that the event will be held rain or shine and that all vendor fees are non-refundable.
    • I agree to comply with all event policies, including rules related to booth setup, safety, and conduct.
    • I understand that the event organizers reserve the right to approve or deny any vendor application based on event needs, space availability, and overall fit.
    • I understand that I am responsible for my own participation and setup during the event, and HWCC is not responsible for any loss, damage, or issues related to my booth or materials.
    • I understand that the sale or distribution of prohibited items, including alcohol, is not permitted, and that HWCC reserves the right to require removal of any non-compliant items
    • I grant permission to HWCC to capture and use photos and video from the event that may include my business, booth, or likeness for promotional and marketing purposes, with no compensation provided.
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