Vendor Agreement Contract
The Berry Fair at The Farm
This Vendor Agreement (“Agreement”) is entered into by and between the Event Organizer (“Organizer”) and the undersigned Vendor (“Vendor”).
1. Event Details
Event Name: The Berry Fair at The Farm
Date: May 16, 2026
Event Time: 10:00 AM – 7:00 PM
Vendor Setup: Begins at 7:00 AM
Location: The Farm (parking lot area) 769 Bray Ford Rd. Dobson, NC 27017
2. Accepted Vendor Types
The event welcomes the following vendors:
Homegrown and homemade products
Farm goods (honey, plants, flowers, fruits, vegetables, and other farm products)
Food trucks
Unique products or services
Local food and drink vendors
Boutique clothing and jewelry
Child-friendly goods or services
**Vendors accepted at our Spring Event will recieve priority when approving vendors for our Fall or Christmas event.**
3. Non-Accepted Vendors
The following vendors are not permitted:
Coffee vendors
Donut vendors
Multilevel marketing (MLM) businesses
Multiple vendors offering substantially similar products (Organizer reserves the right to limit duplication)
4. Booth Assignment & Setup
Standard booth spaces are 10 ft x 10 ft. Tents are required. (larger spaces provided for food trucks).
Setup begins at 7:00 AM.
All vehicles used for unloading must be removed from the market area by 9:30 AM.
Event hours are 10:00 AM – 7:00 PM.
Breakdown may begin at 7:00 PM.
All vendor items must be removed the same day—no overnight storage allowed.
Vendors must leave their space clean and free of trash.
Power is not provided; quiet generators may be allowed with prior approval.
5. Fees & Payment Terms
Booth fees must be paid within 48 hours of receipt of invoice.
Invoices will be issued via PayPal once vendors are selected and notified.
Failure to pay within the required timeframe may result in forfeiture of vendor space.
6. Permits & Insurance
Vendors are responsible for obtaining all required:
Sales tax permits
Liability insurance
Food handling licenses (if applicable)
If applicable, Food vendors must submit a copy of their Temporary Food Establishment (TFE) permit or sanitation grade prior to the event.
7. Rules & Regulations
Vendors agree to the following:
Maintain a clean, tidy booth throughout the event.
Dispose of all trash during and after the event.
Properly cover cords and eliminate trip hazards.
Keep all displays within assigned booth space; no encroachment on neighboring booths.
Display appropriate signage.
Secure all tents properly to withstand wind conditions.
Remove grease and cooking waste offsite.
Prohibited activities/items include:
Loud music
Catcalling or disruptive behavior
Alcohol sales
Coffee and donut vendors
Multilevel marketing businesses
All items sold must be homegrown, homemade/crafted, or cooked on site.
Failure to comply with these rules may result in removal from the event without refund and possible exclusion from future events.
8. Attendance & Family Participation
The market will take place in the parking lot area of The Farm. Vendors may bring children and participate in The Farm’s activities at their own discretion and responsibility. Vendors will recieve a discounted wristband for themselves and their children for those who wish to attend The Farm's kid and family activity area. ALL children require a signed waiver and paid admission and MUST be accompanied by a paying adult or guardian. Discounted admission for Spring at The Farm for vendors is $6.50 per person.
9. Cancellation Policy
In the event of weather-related cancellation, vendors will be notified via email.
The rain date is Sunday, May 17, 2026, from 1:00 PM – 7:00 PM, with setup beginning at 11:00 AM.
Vendor withdrawals or no-shows will result in no refunds.
10. Agreement & Signatures
By signing below, the Vendor agrees to all terms and conditions outlined in this Agreement.