BCS Special Event Needs

BCS Special Event Needs

Please submit this form after verifying with the church office that the building is available on your desired date.
Event Name*
Event Description*
Event Date*

MonthDayYear
Date
Number of People Expected*
Start Time*
Do NOT include set-up time
End Time*
Do NOT include clean-up time
Name of Contact Person*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
When would you like to start setting up?*
How long are you expecting your portion of the clean-up to take?*
Do not include paid custodian's time
BCS' Cleaning Responsibilities (with or without a paid custodian):
- Remove all decorations & displays
- Put away all supplies (handouts, books, posters, etc)
- Return furniture to original location
- Close windows
- Wipe tables in classrooms
- Kitchen: Wipe off counter-tops
- Kitchen: Clean all dishes/utensils & put away
- Kitchen: Wipe/Clean Griddle & Stove Top if used
- Kitchen: Check to be sure ALL knobs on stove, oven, griddle are turned off
- Kitchen: Wipe off & put away serving carts
- Kitchen: Remove all left-over food (take with you or throw out)
- Kitchen: Clean out sinks
- Kitchen: Remove all miscellaneous items from counters
- Gym: Put away all tables/chairs (unless you have paid separately for this service)
Paid Custodian's Responsibilities:

Any cleaning fees will cover everything else including: floors, garbage, restrooms, hallways, entryways, turning off lights, locking up. Ebenezer's Facilities Manager will arrange for a paid person to take care of these cleaning services. He will email {nameOf} with their name as soon as it is established. Cleaning fees should be made payable to the custodian (not the church).
Room Reservations
Please check the room(s) you would like to use.*

SanctuaryGym-NorthGym-SouthKitchenServing RoomRoom 2Room 3Room 4Room 5Room 6 (church library)Room 7 (bcs copy rm)Room 8Room 10/11Room 12/13 (youth rm)Room 14Room 15Room 16Room 17Room 18Room 19Room 20
Cleaning

To be sure everything is properly taken care of, please download the Cleaning Checklist, fill it out after your event and put it in the office dropbox.

In most cases BCS has the option to self-clean any rooms used. However, the Facilities Manager may require a paid custodian based on timing and church needs. For example, events on Friday or Saturday require a paid custodian to prepare for Sunday services.

Cleaning Fees ($50 minimum):
$100 = Sanctuary & Lobby
$100 = Gym, Kitchen, Serving Room
$12.50/Room = Rooms #2 - #20*

* Room 10/11 = one room, Room 12/13 = one room
Please check the room(s) that are to be cleaned by a paid custodian.*

Sanctuary & Lobby ($100)Gym, Kitchen, Serving Room ($100)Room 2 ($12.50)Room 3 ($12.50)Room 4 ($12.50)Room 5 ($12.50)Room 6 (church library) ($12.50)Room 7 (bcs copy rm) ($12.50)Room 8 ($12.50)Room 10/11 ($12.50)Room 12/13 (youth rm) ($12.50)Room 14 ($12.50)Room 15 ($12.50)Room 16 ($12.50)Room 18 ($12.50)Room 19 ($12.50)Room 20 ($12.50)None: we will self-clean all rooms used ($0)
Sum of Cleaning Fees for Rooms $
Minimum Payment Due $
TOTAL CLEANING FEES $ ($50 min for paid services)
Sound Tech Services
Please check all of the sound tech services you would like:*

$0 - BCS SOUND TECH - BCS runs their own sound for gym and/or sanctuary ("simple" mode).$50/hour - EBFC SANCTUARY SOUND TECH - Ebenezer runs sound. Includes time for rehearsals, sound-checks, clean-up.$25 - GYM MICROPHONE - EBFC does set-up and clean-up of microphone(s), stand(s), and Bluetooth.$25/hour - GYM ADDITIONAL NEEDS - EBFC provides any a/v needs in addition to microphone & Bluetooth at an additional $25/hour. Will be determined by the A/V Tech at a meeting with BCS prior to the event.No Sound Tech Services Needed
TOTAL ONE-TIME SOUND TECH FEES $
TOTAL HOURLY SOUND TECH FEE $
Will be billed after the event according to the rates listed.
Media Services (Sanctuary)
Please check all of the media services you would like:*

$0 - BCS MEDIA CREATION - Google Slideshow that BCS will design and run (projects on front screen only)$50/hour - EBFC MEDIA CREATION: Ebenezer will create your slideshow using ProPresenter. All event details (order, photos, videos, etc.) must be submitted at least 2 weeks prior to the event. Final changes are due 1 week prior. Changes within 1 week must be communicated immediately to the A/V Tech and may incur additional fees. (Slide operation during the event is not included.)$0 - BCS MEDIA OPERATOR - A BCS person will run the slideshow.$75 - EBFC MEDIA OPERATOR: EBFC will run the slideshow during the event & rehearsals. Up to 2 hours; $30/hour each additional hour.No Media Services Needed
TOTAL ONE-TIME MEDIA SERVICES FEES $
TOTAL HOURLY MEDIA SERVICES FEE $
Will be billed after the event according to the rates listed.
Hiring Sound & Media Workers:

It is the responsibility of BCS to arrange for a specific person to provide the Sound & Media Services they are requesting. Only individuals who are trained & approved by Ebenezer may provide these services. This currently includes the people listed below:
- Aiden Broadt: (484) 425-1625, aidenbroadt179@gmail.com
Set-Up Services
Please check all of the set-up services you would like:*

$25 - GYM-SOUTH TABLES & CHAIRS - Set-up tables & chairs in the gym according to a diagram BCS provides ahead of time. Also includes tear-down.$25 - GYM-NORTH TABLES & CHAIRS - Set-up tables & chairs in the gym according to a diagram BCS provides ahead of time. Also includes tear-down.$25 - SERVING ROOM TABLES & CHAIRS - Set-up of tables & chairs in the Serving Room according to a diagram BCS provides ahead of time. Also includes returning the furniture to its original setting.$100 - ART SHOW HELP - Hanging students' artwork for art shows.$50 - SANCTUARY STAGE, TIER 1 - Remove center items (pulpit, stands, monitors)$100 - SANCTUARY STAGE, TIER 2 - Remove everything but drums$175 - SANCTUARY STAGE, TIER 3 - Remove everything including drums$125 - SANCTURAY STAGE, TIER 4 - Move all items to the raised back half of the stage, then set up a navy pipe-and-drape across the middle of the stage to conceal the equipment behind it.$30 - SANCTUARY STAGE LIGHTING COLOR CHANGE -A request for a change in the lighting colors will incur this fee. Stage light fixtures cannot be moved, and stage decor cannot be changed for your event.No Set-Up Services Needed
TOTAL SET-UP FEE $
Hiring Set-Up Workers: Ebenezer's Facilities Manager will arrange for a paid person to take care of these set-up services. He will email {nameOf} with their name as soon as it is established.
Payment

Below is a summary of your fees. Please make separate checks payable to each individual doing the work. Payment for flat fees listed below should be made at/before the event, and absolutely no later than 1 week after the event. Payment for hourly fees are due upon receipt of invoice.
Total Cleaning Fee $
Make check payable to person doing the cleaning
Total One-Time Sound Tech Fees $
Make check payable to person running the sound
TOTAL HOURLY SOUND TECH FEE $
Will be billed after the event according to the rates listed.
Total One-Time Media Services Fees $
Make check payable to person handling the media
TOTAL HOURLY MEDIA SERVICES FEE $
Will be billed after the event according to the rates listed.
Total Set-Up Fee $
Make check payable to person doing the cleaning
Questions/Comments:
Should be Empty: