The District does not sponsor this event and the District assumes no responsibility for it. In consideration of the privilege to distribute materials, the Woodland School District shall be held harmless from any cause of action filed in any court or administrative tribunal arising out of the distribution of these materials, including costs, attorney's fees and judgments or awards.

EVENT DATE: FRIDAY JUNE 5TH

EVENT COST: FREE

DEPARTURE TIME: IMMEDIATELY FOLLOWING GRADUATION (between 9:00 PM - 9:30 PM)

DEPARTURE LOCATION: WHS PARKING LOT

EVENT TRANSPORTATION: PRIVATE CHARTER BUSES

EVENT LOCATION: TOP SECRET 

RETURN TRANSPORTATION: PRIVATE CHARTER BUSES

RETURN DATE: SATURDAY JUNE 6TH

RETURN TIME: 5:30 AM

RETURN LOCATION: WHS PARKING LOT

**********

EVENT LOCATION: Board Members will ensure a post is made sharing the venue location and emergency contact information upon arrival. The information will be shared via GroupMe (free group messaging app), please ensure you join!

Students will have the option to have their phones with them as they choose throughout the entire event. Students will be able to call or text the event location upon arrival. 

RETURN INFORMATION: Parents/guardians are responsible to pick up their student upon return to WHS. We discourage students driving themselves home following the graduation party as they will have been up all night. Please be prepared to pick up your student early Saturday morning, or ensure your student has a ride home from an individual that did not attend the event.

WHS will NOT be unlocked for students upon their return. There will be NO chaperone supervision once the students have returned to WHS and unload from the buses.

PLEASE BRING THE FOLLOWING:

• COMPLETE CHANGE OF CLOTHES
• JACKET / HOODIE
• TENNIS SHOES (some events may require closed-toe shoes)
• SANDALS (must be able to get wet)
• BATHING SUIT
• SNACKS (if you have food allergies do not forget)
• WATER BOTTLE
• PHONE CHARGER
• EMERGENCY MEDICATION (if applicable)

*All swimwear must comply with school dress code guidelines. Inappropriate or revealing bathing suits are not permitted at this event.

**Get ready for a mix of water fun and lots of other non-water activities—there’s something for everyone!

We are excited to provide a safe and enjoyable overnight graduation celebration for the students. To ensure everyone’s well-being, we ask that you carefully review the following important policy regarding student supervision:

Students are expected to remain on-site for the duration of the event. A student may not leave the event unless he/she is released with permission to the parent/guardian/trusted adult listed. If a student chooses to leave the venue at any time without permission, they will no longer be under the supervision of the event chaperones.

In such situations:

• Chaperones will not leave the venue to search for a student off-site.
• Parents/guardians will be contacted immediately and will be responsible for locating their child.
• If a student’s whereabouts are unknown and there is concern for their safety, chaperones may contact local authorities to report the situation.

Our goal is to provide a secure environment for all attendees, and we appreciate your support in reinforcing the importance of staying at the event.

Please discuss this expectation with your student prior to the event. If you have any questions, feel free to reach out.

In the event of illness or injury, I authorize event staff or volunteers to seek appropriate medical care for my student. I understand that I am responsible for any resulting medical expenses.

FOOD ALLERGIES: We cannot guarantee that custom meals for special dietary needs will be available. In addition there is no guarantee that cross-contamination has not occurred in the preparation of any food provided. If you have any special dietary needs, you will be responsible for providing your own food – please notify us of your special needs and that you will be providing your own meal.

By attending or participating in activities organized by Woodland High School Grad Night Celebration Foundation, you acknowledge and agree to the following:

1. Notice of Recording

Photography, video recording, and audio recording may occur during events, activities, or within premises associated with the Woodland High School Grad Night Celebration Foundation.

2. Use of Media

Any photographs, video, or audio recordings captured may be used, reproduced, edited, distributed, or publicly displayed by Woodland High School Grad Night Celebration Foundation for purposes including, but not limited to:

• Social media
• Websites
• Promotional materials
• Internal or group communications

To include distribution to ALL graduates from the class of 2026.

3. No Individual Approval Required

You understand and agree that Woodland High School Grad Night Celebration Foundation is not required to obtain additional permission or provide notification before using such media.

4. Waiver of Rights

To the fullest extent permitted by law, you waive any right to:

• Inspect or approve the final media
• Compensation or royalties related to its use
• Claims related to the use of your likeness

5. Assumption of Participation

Your presence at events or participation in activities constitutes your acknowledgment of this notice and your agreement to these terms.

• Authorizes their son/daughter named above to attend the all-night Grad event.
• Agrees to assume all risk for injuries or loss arising from their son/daughter’s participation in any activity sponsored at the Grad Night Event and to make no claim whatsoever against the sponsors of the event, its officers, agents or employees for injuries and/or loss. Understands the sponsors provide no medical insurance and will not pay any expenses arising out of any injury and/or loss associated with this activity.  Authorizes, but does not require or expect, all reasonable first aid, medical and dental treatment, including hospitalization, and will unconditionally pay for any and all such care specified for his/her child.
• Agrees that son/daughter will not carry into the event/party premises any weapons or materials which are illegal or which will affect another person’s enjoyment of the evening.
• Understands that their son/daughter must remain at the event all night AND be present to win door or raffle prizes.
• Understands Email used is for providing son/daughter with link to photos and/or video taken during event.
• PARTICIPANT’S DAMAGE TO PROPERTY: The participant (graduate) and their parent/guardian will pay the full replacement cost for any and all losses or damage to any property that are directly or indirectly caused by the participant while participating in the Graduation Event.
• Understands the use of drugs, alcohol, vapes, or prohibited substances is strictly forbidden. Directs his/her child not to be engaged in the use of alcohol, drugs or other illegal substances. Understands that his/her child may be subject to a breathalyzer by local police if behavior warrants. Parents will assume full responsibility for any losses or damages resulting from any use of alcohol, drugs or illegal substances by his/her child.
• Understands that if my child violates these rules, they will be removed from the event, and I, the parent/guardian or second contact as provided, will be contacted to pick student up immediately.

PARENTAL PERMISSION AND CONSENT TO PARTICIPATE

I understand that while the Woodland High School Grad Night Celebration Foundation (501(c)(3)) Committee and Parent Volunteers will chaperone the Overnight Grad Party, my child may be unsupervised at times. I also understand that certain activities and events during the overnight trip may be mandatory or optional, supervised or unsupervised, and/or occur as independent opportunities (such as activities offered by sub-contractors or independent businesses). 

By signing this consent form, I affirm that I have read the form in its entirety and understand this form in full. I affirm that I have legal custody of my Child, am authorized to sign on his or her behalf, and have decided to allow my Child to participate in the Overnight Grad Party with full knowledge that the 501(c)(3) organization, its officers, employees, and volunteers will not be liable for any personal injury or property damage my Child may suffer, or cause, while participating in the Overnight Grad Party.

I hereby knowingly and voluntarily waive, release, discharge, and covenant not to sue the Woodland High School Grad Night Celebration Foundation (a 501(c)(3) organization), its officers, employees, and volunteers from any and all liability, claims, damages, or causes of action of any kind, whether known or unknown, arising out of or in any way related to my student’s participation in the Grad Night event.

STUDENT ACKNOWLEDGMENT
(TO BE SIGNED BY STUDENT)

By signing, I acknowledge that I understand the risks associated with my participation in the Overnight Grad Party and that there may be additional risks of which neither I nor my parents or legal guardians may be aware. I agree to fully comply with all applicable laws, rules and regulations while participating in the Overnight Grad Party. I WAIVE LIABILITY, RELEASE, DISCHARGE AND HOLD HARMLESS the Woodland High School Grad Night Celebration Foundation (501(c)(3) organization), its officers, employees, and volunteers from all liability.

By signing this Acknowledgment, I acknowledge that I have read this permission slip in its entirety and understand what I am signing, and I am agreeing to all of the provisions to which my parents/legal guardians have agreed above.

REQUIRED OF ALL STUDENTS REGARDLESS OF AGE – NO EXCEPTIONS!

If you have questions/concerns and would like to communicate with a board member of the 2026 Woodland High School Grad Night Celebration Foundation, we encourage you to join the group 'WHS Class of 2026 Grad Party Parents' on GroupMe.

Click here to join: 

https://groupme.com/join_group/106649284/GjzheaUY

2026 WHS Grad Night Foundation Board Members: 

Julia Hay, Channtel Miller, Aubrie Strickland, Jessie Thomas, Tammy Graham and Amy Dieter

Some activities offered during the Grad Night Celebration are operated by third-party vendors and require an additional, separate liability waiver.

Participation in these specific activities is contingent upon completion of the vendor’s release form. Students who do not have a signed vendor waiver on file will not be permitted to participate in those activities.

By signing below, the parent/guardian and student acknowledge and agree that:

• Certain activities are operated by independent vendors.
• These vendors require their own signed liability release forms.
• It is the responsibility of the parent/guardian and student to review and complete any required vendor waivers prior to participation.
• Failure to complete the required vendor waiver will result in the student being excluded from that specific activity.

Vendor release forms are included with this permission packet (see below).

Crossfire Lasertag

THIS IS A RELEASE OF LIABILITY---READ BEFORE SIGNING

THIS FORM MUST BE READ AND SIGNED BEFORE THE PARTICIPANT IS ALLOWED TO TAKE PART IN ANY CROSSFIRE EVENT

IN CONSIDERATION of being permitted to participate in any way in the sport and activities of
CrossfireLasertag under the auspices of CROSSFIRE, LLC, I acknowledge, appreciate, and agree that:
1. The risk of injury from the activity and equipment of CROSSFIRE is significant and while personal discipline will minimize this risk, the risk of serious injury does exist;
2. I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN ARISING FROM THE NEGLIGENCE of those persons released from liability below, and assume full responsibility for my participation; and,
3. I understand that the activities of CROSSFIRE are physically and mentally intense. I understand the rules of play and will comply with all the rules and regulations. If I observe any unusual or unnecessary hazard during my participation, I will bring such to the attention of the nearest official as soon as practical; and,
4. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS CROSSFIRE, LLC, CROSSFIRE LASERTAG, THE OWNERS AND LESSORS OF PREMISES USED TO CONDUCT THE LASERTAG ACTIVITES, THEIR OFFICERS, OFFICIALS, AGENTS, AND/OR EMPLOYEES ("RELEASEES"). WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH or loss or damage to person or property, WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, except that which is the result of gross negligence and /or wanton misconduct.
5. I understand and agree that this Release of Liability Agreement covers each and every CROSSFIRE activity and event in which I participate hereafter. I HAVE READ THIS RELEASE OF LIABLITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

FOR PARTICIPANTS OF MINORITY AGE (UNDER AGE 18 AT TIME OF REGISTRATION) This is to certify that I, as parent/guardian with legal responsibility for this participant do consent and agree not only to his/her release of CROSSFIRE, LLC and all other releasees but also to release and indemnify the releasees from any and all liabilities incident to his/her involvement in these programs for myself, my heirs, assigns, and next of kin.

Thank you for completing the permission slips—we appreciate it! We’re excited that you’ll be attending the Woodland High School Class of 2026 graduation party and look forward to celebrating together.