• LBN Program Coordinator Registration Form

    LBN Program Coordinator Registration Form

  • Please note: You may only apply to be a Program Coordinator if you have experience volunteering as a FULL-TIME mentor at Learning Buddies Network, as this is a leadership role. You must also be at least 15 years old or in Grade 10 to apply. 


    Please only submit one application form per person - do not submit another application on another account, as this interferes with volunteer placement. Thank you for understanding.

  • In this form, you will enter the following information: 

    • General information (Name, Date of Birth, Email Address, etc.) 
    • Education information
    • Emergency contact
    • Demographic information
    • Position Preference (Reading/Math) 
    • Your availability
    • Work and related experience 
    • Consent to onboarding documents

  • General Information:

  • Date of Birth*
     - -

  • Contact Information:

  • Format: (000) 000-0000.

  • Would you like to receive our newsletter by email?*

  • Please enter a valid Gmail address that contains the characters "@gmail.com"

  • Education Information:

  • Are you in Grade 10 or above?*
  • If you are not currently enrolled in school, do you plan to return in the future?*

  • Emergency Contact:

  • Format: (000) 000-0000.

  • Demographic Information

    For the following questions, please note that we prohibit discrimination and harassment of any kind based on race, colour, national origin or any other protected characteristic as outlined by federal, provincial, or local laws. If you feel uncomfortable answering any of the questions, feel free to select “Prefer not to answer”. 
  • Which of these apply to you?
  • Do you identify as a member of the IBPOC community (Indigenous, Black, and People of Colour)?
  • Which race category(ies) best describes how you identify? Check all that apply.
  • Are you a member of an Indigenous nation in Canada?
  • Do you live on an Indigenous reservation?
  • Do you feel connected to your nation and/or culture?

  • Position Preference:

  • Program Coordinator Responsibilities and Requirements

  • Program Coordinator Responsibilities:

    • Complete the Program Coordinator training
    • Attend the coordinator meeting
    • Conduct mentor interviews and ensure their training is complete
    • Participate in the orientation during the first week of the programs
    • Record mentor attendance
    • Attend at least 90% of program sessions & lead mentor meetings
    • Debrief after each session
    • Track mentor reports
    • Complete Program Coordinator reports
    • Guide and provide feedback to mentors
    • Oversee and check in on mentors during sessions
    • Report to your Executive Coordinator
    • Provide references for mentors
    • Assist in volunteer recruitment
    • Respond to emails and Slack messages

    Requirements:

    • Applicants must be either enrolled in school or planning to attend
    • You must be at least 15 years old or in Grade 10 to apply. 
    • The mandatory training must be completed
    • Volunteers must have a criminal record check done before volunteering with children
    • Must be located in Canada or the Continental United States
    • Program Coordinators must have previous experience as a mentor as this is a leadership role

  • Time Commitment

    • Around 5-6 hrs/week throughout the program term 
    • 2-3 hrs total to complete asynchronous training modules

  • Program Preference

  • Please select all that apply.

  • Program Preference Options*
  • Are you a returning program coordinator?*

  • Availability:

  • Please select program time slots for which you can commit to attending at least 90% of the sessions. You will need to dedicate an average of 5-6 hrs/week to your program. Remember that you will only be assigned to one of the time slots you selected.

    Please also note that we may be unable to accommodate your first-choice preference as programs fill up quickly.

    Program term dates:  

    • Fall Term: October-December
    • Winter Term: February-May
    • Summer Term: July-August

    Please Note: All volunteers must reapply each term. Checking the box on this form only confirms your application for the current term and it does not carry forward to future terms. Reapplying each term allows us to place you in the right session.

    ALL TIMESLOTS ARE IN PACIFIC TIME

  • Online Programs

  • Rows

  • In-Person Community/Family Centre Programs

  • The following options are IN-PERSON 

    Please note the addresses below and whether or not you can commute.

    • Mosaic Family Centre (310-7155 Kingsway, Burnaby, BC V5E 2V1)
    • Sunset Community Centre (6810 Main St, Vancouver, BC V5X 0A1)
    • Champlain Heights Community Centre (3350 Maquinna Drive, Vancouver, BC V5S 4C6)
  • Rows

  • You must select at least one First Choice availability for one of the programs to apply as a Program Coordinator.

  • Are you able to commit to the program for the whole year? (October to August)*

  • Work and Related Experience:

  • Additional Information:

  • Do you have any experience working with Indigenous populations/individuals?*
  • Do you have any experience working with neurodivergent populations/individuals (ie. ASD, ADHD, learning disabilities)?*
  • How did you hear about us?*

  • Please read and sign below:

  • Note: All the forms below are based on our Volunteer Manual. Please give the manual a thorough read before proceeding with this form.

  • 1) Letter of Understanding

  • I have read and understood the LBN Volunteer Manual. My signature below indicates that I agree to and will abide by all the standards described herein, and with all other policies and procedures of the Learning Buddies Network of the Lower Mainland Society as communicated to me from time to time.

  • Date*
     - -

  • Please read and sign below:

  • Note: All the forms below are based on our Volunteer Manual.

  • 2) Video Release Agreement

  • LBN would like the opportunity to take photos and videos of participants for our newsletters or for stories about LBN. Do you (and your parent/guardian, if you are under 18) consent to your inclusion in photos and videos of sessions?*
  • Date*
     - -
  • Date
     - -

  • Please read and sign below:

  • Note: All the forms below are based on our Volunteer Manual.

  • 3) LBN Coordinator Agreement

  • I understand that LBN can terminate my volunteer engagement should I fail to fulfill my responsibilities as a coordinator and the agreements listed above. By signing below, I agree to the terms of this volunteer agreement. 

  • Date*
     - -

  • Thank you for all your support of our programs. Without volunteers like you, we could not support children who need our services most.

    Sincerely,

    Owen Fan, Executive Director
    owen@learningbuddiesnetwork.com

  • Please click Review Responses to check your answers on the next page and then click the green "Submit" button to confirm your registration form.

  • Should be Empty: